Thunder Bay, On Payroll specialist Jobs – 19 Openings This Week

Payroll Operations Lead
Omni Quality Living —Ontario
- $70,000–$80,000 a year
- Overtime
- Remote
- Microsoft Excel
- Finance
- Human resources
- Employee assistance program
- Life insurance
Quick apply
Administrative Assistant
Workforce Inc. —Thunder Bay, ON
- $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
Human Resources Coordinator (Site Based)
Valard Construction —Thunder Bay, ON
- $70,907–$90,313 a year
- Contract
- Administrative experience
- Travel
- Human resources
Quick apply
9d
Human Resources Manager, Thunder Bay Sawmill
Domtar —Thunder Bay, ON
- $105,000–$125,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Relocation assistance
- Employee assistance program
Administrative/Financial Assistant
Township of Gillies —Kakabeka Falls, ON
- $40,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Disability insurance
Quick apply
Controller
H2R Business Solutions —Ontario
- $90,000–$110,000 a year
- Full-time
- Management
- Customer service
- Finance
2d
Human Resources Coordinator
Nova Staffing Inc —Ontario
- Up to $20 an hour
- Temporary
- Remote
- Customer service
- English
- Project management
Quick apply
2d
Accounting Clerk
Grid Link Corp. —Thunder Bay, ON
- $25–$30 an hour
- Full-time
- Microsoft Excel
- Accounting
- In-person
- Disability insurance
- Dental care
Quick apply
Bookkeeper
The Power Centre —Thunder Bay, ON
- $20–$25 an hour
- Full-time
- Accounting
- QuickBooks
- Organizational skills
- Store discount
- Dental care
Quick apply
1d
Senior Finance Coordinator
Thunder Bay Indigenous Friendship Centre —Thunder Bay, ON
- $75,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Office
- Finance
Quick apply
3d
Staff Accountant
4Sight Search Solutions Inc. —Canada
- $90,000–$100,000 a year
- Overtime
- Business
- Accounting
- Dental care
- Vision care
Quick apply

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Administrative Assistant
Thunder Bay Multi-Trades Inc. —Thunder Bay, ON
Perform general administrative duties, such as filing, photocopying, and data entry. Answer and direct phone calls. Greet and assist visitors at the front desk.
$22.50–$29.00 an hour
Quick apply
Bookkeeper
The Power Centre —Thunder Bay, ON
Strong understanding of accounting principles, payroll processing, and financial reporting. Your expertise will help us streamline financial operations, support…
$20–$25 an hour
Quick apply
1d

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Payroll Specialist
KlariFi Bookkeeping and Tax —Orillia, ON
Ensure compliance with federal and provincial payroll legislation. Assist clients with payroll-related inquiries and troubleshooting.
$25–$38 an hour
Quick apply
Senior Payroll Specialist
Giampaolo Group Inc —Brampton, ON
Minimum of 3 years’ experience processing high-volume, complex payrolls in both unionized and non-unionized environments across Canada and the US.
$75,000–$85,000 a year
Quick apply
10d

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Payroll Operations Lead

Omni Quality Living
Ontario

Quick apply

Job details

Full-time

Benefits

Extended health care
RRSP match
Employee assistance program
Life insurance

Skills

Microsoft Excel
Financial auditing
Finance
Human resources
Payroll
Business
Accounting
Communication skills

Full job description

At Omni Quality Living, our passion is people. Whether you are connected to us through residency, family, or as a team member, you are the driving force behind our everyday care! We are in search of a Payroll Operations Lead for our Corporate Home Office team. In this role you will be reporting to the Director of Director of Finance & Controls.

The Payroll Operations Lead is responsible for overseeing and coordinating payroll operations across multiple sites, ensuring accuracy, compliance, and consistency with organizational policies, collective agreements, and legislative requirements. Acting as the primary liaison between site leadership and the corporate finance team, this role provides guidance, audits payroll practices, resolves discrepancies, and supports continuous improvement of payroll and timekeeping processes. This position plays a critical role in maintaining financial integrity, operational efficiency, and employee trust within a complex, multi-site healthcare environment.

Below are the responsibilities and qualifications needed for the role. But first, let’s get into what we can offer you!

THE DETAILS

Permanent full-time role
Salary range of $70, 000 to $80,000 (placement in the range will be based on experience, skills, and qualifications)
Remote

THE PERKS

Retirement savings matching plan (RRSP)
Summer hours program
Parental leave top-up
Education bursary program
Extended health benefits & life insurance
Employee assistance program
Corporate discounts

THE RESPONSIBILITIES

Payroll Oversight & Administration

Oversee end-to-end payroll processes for multiple long-term care sites, ensuring timely and accurate payroll processing
Ensure compliance with employment standards legislation, payroll tax requirements, and organizational policies
Interpret and apply collective agreements, employment contracts, and pay rules across sites
Review and approve payroll adjustments, corrections, and off-cycle payments as required

Audit, Compliance & Controls

Conduct regular payroll audits to identify discrepancies, trends, and areas of risk
Validate timekeeping data, premiums, overtime, seniority, vacation, sick time, and statutory holiday calculations
Ensure appropriate documentation and approvals are in place for payroll transactions
Support internal and external audits by providing payroll data, explanations, and reconciliations

Site & Corporate Liaison:

Serve as the primary point of contact between site EDs, HR, and the corporate finance office for payroll-related matters
Provide guidance and training to site leaders on payroll processes, deadlines, and compliance requirements
Resolve payroll inquiries and escalated issues in a timely and professional manner
Communicate policy updates, process changes, and best practices to site teams

Financial Reporting & Analysis:

Prepare payroll-related reports, variance analyses, and summaries for finance leadership
Monitor payroll costs, trends, and anomalies across sites
Support budgeting, forecasting, and workforce cost planning initiatives

Process Improvement & Systems:

Identify opportunities to streamline payroll workflows and improve data accuracy
Support implementation and optimization of payroll and timekeeping systems
Develop and maintain payroll procedures, job aids, and documentation
Promote consistency and standardization across all sites

QUALIFICATIONS & EXPERIENCE

Education:

Diploma or degree in Accounting, Finance, Business Administration, or a related field
Payroll certification (e.g., PCP or equivalent) considered a strong asset

Experience:

3-5 years of progressive experience in payroll or finance operations
Experience in unionized environments
Experience overseeing payroll in a multi-site, healthcare, or long-term care environment preferred
Experience conducting payroll audits and managing compliance requirements

Skills & Competencies:

Strong attention to detail and high level of accuracy
Excellent analytical and problem-solving skills
Ability to interpret collective agreements and complex pay structures
Strong communication and relationship-management skills
Ability to work effectively with site leadership, HR, and corporate teams
Proficiency with payroll and timekeeping systems and Microsoft Excel
High level of discretion and professionalism handling confidential information

Working Conditions

Occasional site visits may be required
Periods of increased workload during payroll cycles, audits, and year-end processes

Omni Quality Living is committed to providing an equitable, diverse, inclusive, and accessible environment. Should you require accommodation, please contact us to discuss and arrange your needs. Please note that this is a new vacancy and AI is not used as part of the selection process. We thank all applicants for their interest. Only those selected for an interview will be contacted.

#OMNIHP

Job Type: Full-time

Pay: $70,000.00-$80,000.00 per year

Location:

Ontario (required)

Work Location: Remote

Quick apply

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payroll specialist jobs in thunder bay, on

Payroll Operations Lead

Administrative Assistant

Human Resources Coordinator (Site Based)

Human Resources Manager, Thunder Bay Sawmill

Administrative/Financial Assistant

Controller

Human Resources Coordinator

Accounting Clerk

Bookkeeper

Senior Finance Coordinator

Staff Accountant

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