Step into a role that keeps Ontario's remote airport operations running smoothly and efficiently.
As a key administrative partner, you'll support critical contract, procurement, and coordination activities that keep services moving.
In this dynamic role, you will:
- provide administrative, financial and material control for Remote Airport Offices.
- coordinate procurement processes (i.e. gather/enter data, complete paperwork, verify information, etc.).
- prepare and maintain tender and contract files and track warranties.
- organize, maintain and update electronic and hardcopy filing systems.
- compile reports, conduct research, respond to various requests for information.
- provide day-to-day support such as answering phones, arranging meetings, purchasing supplies.
- oversee and provide staff travel and accommodation for staff and vendors.
You have:
- knowledge of administrative and financial processes and procedures such as payment processing and expenditure control.
- knowledge of procurement, contract and tendering policies and procedures.
- attention to detail and interpretation skills to research financial and contract related inquiries.
- knowledge of computer software and various programs to deliver administrative and financial requirements.
You can:
- resolve issues, conduct research and respond to a variety of transactions.
- track warranty timelines and contractor information.
- determine priorities when handling multiple competing tasks.
- exercise judgement to escalate unusual/complex matters.
You can:
- respond to financial and contract administration related inquiries.
- prepare responses for information and financial requests.
- exercise tact and diplomacy to work harmoniously with staff, vendors and other business stakeholders.
- You are proficient with computers and various software applications such as word processing, spreadsheets, email, electronic financial information systems and statistical reports
- You have mathematical skills to verify budgets and invoices for accuracy.
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
