Thunder Bay, On Secretary Jobs – 7 Openings This Week

Receptionist
Alpha Court —Thunder Bay, ON
- $46,432–$50,432 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
12d
Secretary (Casual) – Thunder Bay, ON
William W. Creighton Youth Services —Thunder Bay, ON
- $23.96–$28.81 an hour
- Call to connect
- Word processing
- Administrative experience
- Computer skills
Medical Secretary
Keewaytinook Okimakanak —Thunder Bay, ON
- Weekends as needed
- Microsoft Office
- Administrative experience
- EMR systems
Quick apply
12d
Medical Secretary/Receptionist
NorWest Community Health Centres —Kakabeka Falls, ON
- Microsoft Word
- Word processing
- Microsoft Office
Quick apply
Medical Secretary
Hand and Upper Limb Clinic —Thunder Bay, ON
- $20–$25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
20h
Secretary/Receptionist
New Move Transportation —Thunder Bay, ON
- $18–$24 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply

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Secretary (Casual) – Thunder Bay, ON
William W. Creighton Youth Services —Thunder Bay, ON
We encourage applications from Indigenous, Black and racialized individuals, members of the 2SLGBTQIA+ community, and those with diverse abilities, cultures and…
$23.96–$28.81 an hour
Medical Secretary/Receptionist
NorWest Community Health Centres —Kakabeka Falls, ON
Valid driver’s license and access to a vehicle. Awareness of and sensitivity to health issues particularly within populations who face barriers to accessing…
Quick apply

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(TEMPORARY FULL TIME) SECRETARY - RECOVERY COLLEGE
Ontario Shores Centre for MHS —Whitby, ON
Answering telephone calls and greeting visitors. Performing a variety of clerical tasks such as preparing and submitting attendance reports, maintaining…
Quick apply
10d
Executive Assistant - PFT
Durham Community Health Centre —Oshawa, ON
Bachelor’s degree in communication/Post-secondary education/training in related field and/or equivalent related experience within senior management…
$54,900–$68,600 a year
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Receptionist

Alpha Court
Thunder Bay, ON

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Job details

Permanent | Full-time
12 days ago

Benefits

Extended health care
RRSP match
Dental care
Paid time off
Employee assistance program
Vision care
On-site parking

Skills

Microsoft Word
Computer operation
Microsoft Excel
Microsoft Outlook
Filing
English
Microsoft Office
Driving Licence

Full job description

The Receptionist functions by the authority of the Director of Finance and Administration.

The Director of Finance and Administration shall provide the Receptionist with the resources necessary to fulfill their duties.

LIMITS OF AUTHORITY:

The limitations of authority for the Receptionist are determined by civil laws, the collective agreement, policies internal to the Organization and limitations of the Director of Finance and Administration.

Duties and Responsibilities:

1. Answers, screens and forwards telephone calls, receives visitors and provides general information to the public upon request.

2. Operation of computers with word processing and database software, phone/e-mail system, fax machines and photocopiers (at all sites).

3. Recording secretary at meetings as required.

4. Responsible for arranging and scheduling meetings and boardroom/common room bookings.

5. Makes travel arrangements for members of the program staff, confirming same.

6. Assists with updating orientation material for Board of Directors and staff and personnel policies (including website).

7. Responsible for arranging the logistics for meetings, including venue.

8. Open and distribute all mail.

9. Design appropriate forms as required.

10. Other related duties as assigned.

11. Prepare tenant handbooks.

12. Maintains attendance sheets and compared attendance to data in EMHware.

13. Attend and minute monthly board of director meetings, and other meetings of the board of directors as required.

14. Works in conjunction with the Executive Director to plan and prepare for board of director meetings.

15. Receiving rent payments as required.

16. Attends all-staff meeting and takes minutes.

17. Ensure common areas in the main office are presentable and stocked with necessary materials.

18. Frequent use of Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment (printers, scanners, multi-line phone systems).

19. Supporting office operations with administrative tasks such as filing, maintaining records and basic data entry.

20. Monitoring office supplies, placing orders as needed

EXPECTATIONS OF RESPONSIBILITY:

The Receptionist is expected to:

Model the Organizational values and the relationship values of affirmation, involvement and servant leadership in all relationships with staff, volunteers, clients and all other stakeholders.
Communicate and share all relevant information with the Director of Finance and Administration, or staff in a timely manner
Disclose to the Director of Finance and Administration any violation of their limits of authority or potential risk to the Organization.

ACCOUNTABILITY:

Accountability is mutual. The Director of Finance and Administration is accountable to the Receptionist for providing the authorization, resources, affirmation, involvement and servant leadership required for the successful realization of the responsibility of the position.

Primary accountability of the position is to the Director of Finance and Administration for performance and for compliance with the Director of Finance and Administration limitations and expectations.

The working relationship is reviewed annually as part of the annual review.

WORKING CONDITIONS:

· Sitting for long periods of time.

· Use of a computer for long periods of time.

· Repetitive tasks.

· Long hours on the computer entering data.

· De-escalating people where there is potential for verbal aggression.

· Must have valid Driver's Licence and use of personal vehicle.

Pay: $46,432.00-$50,432.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
RRSP match
Vision care

Work Location: In person

Quick apply

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secretary jobs in thunder bay, on

Receptionist

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