Purpose:
The HR Coordinator works to assist the Operations and HR management team in day-to-day HR programs and initiatives, including HR records management, employee relations, HR support for business sites, and benefits. This position provides support with a high level of discretion and good judgment while demonstrating independence in problem solving.
Duties and Responsibilities:
- Manage all details and coordination of disciplinary discussions, terminations, and investigations. • Guide the leadership team on sensitive or complex matters and elevate to the appropriate staff when investigations are required.
- Ensure professionalism and confidentiality in all aspects of the role.
- Providing centralized human resource service support for all employee inquiries questions or concerns, including administrative duties.
- Researching, analyzing, and maintaining information systems in support of human resource administration.
- Entering all employee information into applicable systems.
- Assisting with HR paperwork and electronic filing: sick days, ROEs, WSIB forms, termination documentation, group benefits, and payroll.
- Working closely with payroll to administer and process all employee changes, advising on any issues or changes that affect an employee’s pay.
- Maintaining all types of employee leaves in accordance with internal policy.
- Monitoring HR information needs and modifying existing systems to meet changing requirements.
- Preparing and/or customizing various HR letters, ad hoc reports, and statistics for management.
- Providing administrative support associated with new hires, leaves of absence, benefit changes, transfers, terminations, etc.
- Supporting Onboarding and Offboarding activities; and assuming a supportive role in the recruitment and selection activities.
- Assisting with job descriptions, job postings, offer letters, and scheduling interviews.
- Making revisions and updates pertaining to HR policies and documentation.
- Maintaining confidentiality related to all activities and information of sensitive nature.
- Generating and delivering confidential documents to employees i.e., letters of employment, etc.
- Conducting exit surveys and reporting on findings.
- Performing required employee verification and background check screening.
- Tracking employee credentials and ensuring qualifications are maintained on file (identifying pending credential expiries and updates and communicating with employees).
- Other duties and task assignments by management.
Qualifications:
A relevant post-secondary program in Human Resources Management.- Strong interpersonal skills with the ability to interact effectively with employees at all levels of the organization and with all external contacts.
- Solid verbal, written, and listening communication; and conflict resolution skills to deal effectively with multiple departments.
- Knowledge of employment and related legislation (e.g., Human Rights Code, Employment Standards Act, Employment Equity Legislation, OHSA).
- Experience with HRIS Systems is an asset.
- Highly organized self-starter with a demonstrated ability to multi-task priorities, and place urgency on tasks to complete assignments on time.
- Adaptable, flexible self-directed, and the ability to work effectively both independently and as part of a team.
- The ability to maintain discretion and confidentiality.
- Demonstrate honesty, integrity, fairness, and ethical conduct always.
- Able to remain calm and respond constructively to pressure and in dealing with conflict.
- A minimum of 1 year of practical coordinator experience in a client-focused role (the Human Resources department is preferred).
- Proficient with Microsoft Office (Excel, Word & PowerPoint).
- Experience with Recruitment, Selection, Employee Relations, and Labour Relations (an asset).
Screening:
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AI Disclosure: "We use AI-enabled tools to assist in screening and assessing applications based on job-related criteria. A human ultimately decides who moves forward."
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This posting is for an existing vacancy.
Why choose Regal Security?Regal Security Inc. is an established and growing security company that offers a vast array of professional and dependable security guard services across the Greater Toronto Area and Southwest Ontario.Our Everyday Superhero™ guards are selected and trained to protect the client’s assets, property, employees, and tenants, using a custom-designed security solution for every client within the sectors we serve.Every member of the Regal security team and every service carried out is directed by the Regal guiding principle: Strength & Honor™.
With this in mind, Regal’s security guards are known as Everyday Superheroes™ – they are friendly, well-trained and, most importantly, proud, as they go above and beyond the call of duty to uphold Regal’s high standards. “THE REGAL SECURITY MISSION IS “YOUR PEACE OF MIND”™.”
Thank you for your application. Unfortunately, due to the high volume of applicants, only those deemed eligible for an interview will be contacted. All candidates will be communicated to by phone or email for the recruitment process.
Regal Security Inc. welcomes all candidates equally and encourages all qualified candidates, from women and men, including persons with disabilities, members of visible minorities, and Aboriginal persons, to apply.Regal provides accommodation for applicants with disabilities during the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please contact us to request accommodation.
Type: Hourly
Starting at: $40,000.00/hour
Parking: Parking Available
