About OICR
OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.
Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.
Job Details
Position: Manager, Executive Office and Governance Affairs
Location: MaRS Centre, Toronto
Department: Executive Office Team
Reports To: President & Scientific Director
Hiring Range: $93,000 t0 $104,500 per annum commensurate with level of experience; total compensation includes a competitive benefits plan (Sun Life), plus a defined benefit pension plan (HOOPP)
Hours: 35 hours/week
Job Type: Hybrid (minimum 3 days per week on-site)
Status: Full-time, Permanent
Position Summary
The Ontario Institute for Cancer Research (OICR) is looking to fill an existing vacancy for a Manager, Executive Office and Governance Affairs to join the Executive Office team.
The Manager, Executive Office and Governance Affairs provides senior-level leadership and oversight of the Executive Office in support of the President & Scientific Director, the Executive Vice President and the Corporate Secretary.
This role is responsible for ensuring the effective coordination and delivery of executive priorities, governance support and administrative operations. The position requires a high degree of discretion, sound judgment and professionalism in managing confidential and sensitive matters. It also plays a key leadership role in overseeing administrative staff and ensuring the consistent delivery of high-quality executive support across the organization.
Position Responsibilities
Governance and Board Support
- Provide oversight of and senior administrative support to the Corporate Secretary, Board of Directors and its Committees.
- Ensure the effective planning, coordination and execution of quarterly Board and Committee activities, including preparation of materials, meeting logistics and official records.
- Uphold rigorous standards of governance, compliance and corporate record-keeping.
Executive Office Leadership and Operations
- Lead the Executive Office in support of the President & Scientific Director and the Executive Vice President, ensuring seamless coordination and execution of executive priorities.
- Oversee Executive Office operations and reception, including workflow management, budgeting and administrative processes to support operational efficiency.
- Drive the delivery of high-quality, responsive and discreet executive support to senior leadership.
- Serve as a central point of integration across executive functions, enabling alignment of activities, communications and deliverables.
- Ensure effective management of executive-level scheduling, travel and key events.
People Leadership
- Provide leadership and direction to Executive Office administrative staff, fostering a high-performing, service-oriented team.
- Lead performance management, coaching and professional development to support individual and team effectiveness.
Meeting and Stakeholder Coordination
- Oversee the planning and execution of executive-level meetings, Board-related activities and key organizational forums.
- Ensure effective coordination and engagement with internal and external stakeholders, including Board members and government partners.
Organizational Leadership and Continuous Improvement
- Champion administrative excellence across the organization, including leadership and oversight of the Administrative Council.
- Identify and implement opportunities to enhance efficiency, consistency and effectiveness of administrative operations.
Additional Responsibilities
- Undertake other duties consistent with the scope, level and accountabilities of the role.
Position Requirements
-
Post-secondary education or equivalent combination of education and relevant experience.
- Significant experience providing senior-level executive support in a complex, fast-paced organization, ideally supporting C-suite or equivalent leadership.
- Experience supporting Boards of Directors and/or governance structures, including coordinating meetings, handling and preparing confidential materials.
- Solid knowledge of and experience with Board governance best practices and corporate secretariat functions.
- Demonstrated experience managing or leading administrative teams, including performance management and coaching of direct reports.
- Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines with multiple stakeholders.
- Advanced proficiency with Board management systems (e.g., DiliTrust) and collaboration tools (e.g., SharePoint).
- Advanced expertise with Microsoft Office including Excel, PowerPoint, Word and hosting virtual meetings utilizing Zoom and Teams.
- Experience coordinating large-scale meetings, events or advisory boards virtually and in person.
- Excellent communication skills, with the ability to prepare, review and manage high-quality written materials.
- High level of discretion, professionalism, and sound judgment when handling sensitive and confidential information.
- Proven ability to build effective working relationships with senior leaders, administrative colleagues and diverse stakeholders.
- Financial and operational acumen, including experience managing budgets; procurement, payment and administrative processes.
- Experience in a research, healthcare, academic, or public sector environment in Ontario.
- Experience supporting government-related or publicly funded organizations.
For more information about OICR, please visit the website at www.oicr.on.ca.
To learn more about working at OICR, visit our career page.
POSTED DATE: June 10, 2026
CLOSING DATE: Until Filled
OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.
OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications, and selection of applicants in accordance with OICR’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model. Hiring managers shall determine which applications proceed through the recruitment process.
Resume Format: If you elect to apply, please click on the “Apply for this Job” button below. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file.
The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.
