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Administrative Assistant, Campus Management

Selkirk College
Castlegar, BC

Apply Now

Job details

Full-time
3 days ago

Skills

Microsoft Excel
Microsoft Outlook
Word processing
Filing
Microsoft Office
High school diploma or GED
Accounting
Organizational skills
Office management

Full job description

Ready for a career at Selkirk College?

Selkirk College is committed to building an environment that celebrates diversity, fosters inclusion, provides culturally safe spaces and empowers underrepresented voices. We are proud of the Indigenization Plan and Equity, Diversity & Inclusion Action Plan that guide our work, and we actively seek to hire candidates whose values and experiences align with the principles and goals of these plans.

We recognize the need for interventions to overcome systemic barriers to enable inclusion, participation and belonging for individuals with diverse lived experiences. Candidates who don’t have the exact experience or credentials listed in a job posting should still consider applying for roles where they think they’d make a great fit. We are looking for more than what a resumé can show.

Administrative Assistant, Campus Management

Reporting to the Campus Manager, and utilizing a service excellence approach, this position provides administrative and clerical support for College Services. This position, updates campus directories, assists in campus inventory tracking and ensures coverage of essential services and provides back-up for Campus Manager as required.

Location

Castlegar

Department

College Services

Subdepartment

Campus Management

Employee Group

PPWC

Recruitment Type

Internal / External

Appointment Type

Regular

FTE

100

Hrs / Week

Desired Start Date

10/08/2026

Closing Date

06/08/2026

Competition #

16110

Main Duties and Responsibilities

Provides department administrative support including:
- responding to inquiries from staff, students and the public;
- preparing routine correspondence, forms, invoices and other documentation related to campus services;
- maintaining filing systems; scheduling meetings and appointments;
- reconciling credit card accounts;
- researching products according to College standard guidelines and preparing standing purchase requisitions;
- reviewing timesheets for all staff reporting to the Campus Manager;
- ordering office supplies and equipment and maintaining inventory; processing incoming and outgoing mail and coordinating the flow of information internally and with other departments and organizations; and
- ensuring adequate custodial staffing levels are maintained.
Provides Campus-wide coordination of services and facility usage including:
- coordinating/administrating usage of the room bookings system; overseeing use of the Mir Centre and coverage for internal room bookings as required;
- assisting the campus manager in reviewing space utilization plans, scheduling and assigning office space allocation for each term;
- preparing signage orders and maintaining internal directory systems throughout the College;
- monitoring college telephone system and coordinating changes as needed;
- coordinating office moves by liaising with Campus Manager, IT services, Maintenance and others as necessary.
Assisting in maintaining the day-to-day operations of the campuses and performing other related duties as assigned by the supervisor.
Supporting Capital Projects;
- take notes/minutes at stakeholder and project meetings
- enter and track purchase requisitions and related paperwork
- organize and file RFP/ITQ submittal documents
- update and maintain the project communications timeline/inventory
- format and distribute routine project updates using an established template
- generate reports and update databases in Excel & Word
- schedule and coordinate stakeholder meetings

Skills, Knowledge, and Abilities

Proficiency in Microsoft Office Suite (including Outlook)
Excellent technical skills
Excellent written and verbal communications skills
Excellent interpersonal skills
Excellent organizational skills and the ability to set priorities when encountering conflicting demands
Ability to work independently and as a member of a team, flexibility to handle many different requests
Excellent attention to detail

Education and Experience

High School Graduation, plus completion of a 2-year Office Management Program with a word processing or accounting option or 2 years Business Administration
Minimum 4-5 years related experience

This is a regular, full-time position (35 hours/week), commencing approximately August 10, 2026. Salary will be Pay Grade 8, $33.38 per hour in accordance with the PPWC Collective Agreement.

Please be advised that only job postings listed on the official Selkirk College Careers page at careers.selkirk.ca, or on designated Selkirk College bulletin boards, should be considered current and active. Third-party recruitment websites may display outdated or expired postings without the knowledge or authorization of Selkirk College.

To ensure your application is considered, you must apply directly through the Selkirk College Careers page.

We encourage applications from members of groups that have been or are currently marginalized on any grounds, including those enumerated under the BC Human Rights Code. Selkirk College supports applicants with disabilities and will accommodate a candidate’s accessibility needs during the recruitment process in accordance with the BC Human Rights Code and the Accessible British Columbia Act. If you need any adjustments to participate as a candidate in the recruitment process, please contact us at [email protected].

Candidates must be eligible to work in Canada to accept a job offer. Permanent jobs are open to Canadian citizens and permanent residents, unless otherwise stated in the posting. Candidates with a valid work permit may be eligible for temporary work over the duration of their work permit.

Selkirk College appreciates the interest of all applicants, however, only those selected for an interview will be contacted. Interested and qualified applicants are invited to apply with their chronological resume (along with cover letter and supporting documentation including diplomas and transcripts) by end of day on the closing date.

Apply Now

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