Vancouver, Bc Assistant Jobs – 2158 Openings This Week

Executive Assistant to the CEO
Confidential —Vancouver, BC
- $70,000–$80,000 a year
- Overtime
- Customer service
- English
- Microsoft Office
Quick apply
7d
Medical Office Assistant
AI CARDIO —Vancouver, BC
- $18.25–$22.00 an hour
- Full-time
- Medical office experience
- English
- Administrative experience
Quick apply
Administrative Assistant
TransLink —Metro Vancouver Regional District, BC
- $56,320–$84,480 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Word processing
- Dental care
2d
Administrative Assistant (Part-Time)
Architecture49 —Vancouver, BC
- $26.90–$39.10 an hour
- Part-time
- Hybrid work
- Administrative experience
- Communication skills
- Flexible schedule
1d
Planning Assistant 1
City of New Westminster —New Westminster, BC
- $34.23–$40.21 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Receptionist - Part-Time
Canfor —Vancouver, BC
- $24–$29 an hour
- Part-time
- Microsoft Word
- Customer service
- Microsoft Office
Quick apply
5d
Booking Clerk/Secretary
Vancouver Coastal Health —Vancouver, BC
- $28.74 an hour
- Monday to Friday
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
Administrative Assistant
Snow Cap Enterprises —Burnaby, BC
- $23–$25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Maintenance Assistant/Warehouse Relief
Chemtrade —North Vancouver, BC
- $54.81 an hour
- Overtime
- Inventory management
- English
- Forklift
Casual Clerical
School District #40 (New Westminster) —New Westminster, BC
- From $28.86 an hour
- Monday to Friday
- High school diploma or GED
- First Aid Certification
- Typing
Administrative Assistant
The Salvation Army —Vancouver, BC
- $24.47–$36.71 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Office Assistant (Clerk Typist 2)
City of Burnaby —Burnaby, BC
- From $29.25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- ERP systems
Library Assistant - InterLibrary Loans
Simon Fraser University —Burnaby, BC
- $22.96 an hour
- Temporary
14h
Administrative Assistant III
Metro Vancouver —Burnaby, BC
- $4,579.10–$5,378.06 a month
- Full-time
- English
- Administrative experience
- High school diploma or GED
7h
Administrative Assistant
Stantec —Burnaby, BC
- $50,700–$75,300 a year
- Temporary
- Microsoft Office
- High school diploma or GED
- Organizational skills
- Wellness program
- Employee stock purchase plan
Analyst/Administrative Assistant
Vancouver Coastal Health —Vancouver, BC
- $29.89–$39.24 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Dental care
Laboratory Assistant
BWX Technologies —Vancouver, BC
- $64,513–$79,055 a year
- High school diploma or GED
- In-person
- Disability insurance
- Dental care
2d
Library Assistant - Casual / On Call
School District #43 (Coquitlam) —Coquitlam, BC
- $30.64 an hour
- Contract
- Typing
Admissions Assistant - Vancouver
Fairleigh Dickinson University —Vancouver, BC
- $50,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Word processing
8d
Data Entry Clerk
British Columbia Centre for Excellence —Vancouver, BC
- $43,758–$54,697 a year
- Full-time
- Oracle
- Microsoft Office
- Databases
Office Admin Assistant
Smythe LLP —Vancouver, BC
- $50,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Administrative Assistant
Doane Grant Thornton —Vancouver, BC
- $43,500–$61,500 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Office Administrative Assistant
School District #39 (Vancouver) —Vancouver, BC
- $29.68 an hour
- Part-time
- Microsoft Excel
- Customer service
- Microsoft Office
8d
Confidential Assistant - FTT
TransLink —Metro Vancouver Regional District, BC
- $60,720–$91,080 a year
- Temporary
- Hybrid work
- Microsoft Word
- Word processing
- Databases
- Dental care
14d
Analyst/Administrative Assistant, People
Vancouver Coastal Health —Vancouver, BC
- $29.89–$39.24 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Dental care

I want to receive the latest job alerts for assistant in vancouver, bc

By signing in to your account, you agree to Workopolis's Terms of Service and consent to our Cookie and Privacy Policy.

Executive Assistant to the CEO

Confidential
Vancouver, BC

Quick apply

Job details

Permanent | Full-time
7 days ago

Benefits

Extended health care
RRSP match

Skills

Customer service
Post-secondary education
English
Microsoft Office
Administrative experience
Project management
Organizational skills
Computer skills
Clerical experience
Business
Office experience

Full job description

Job Overview

We are a well-established non-profit organization seeking an experienced, senior-level Executive Assistant to provide high-level support to our CEO and Board of Directors. This is a full-time role for a candidate who wants meaningful responsibility at the center of a fast-moving, mission-driven organization.

This is a rewarding role, and it is also a demanding one. The right candidate is energized by variety, comfortable moving between executive support and formal governance work, and genuinely enjoys operating in a fast-paced environment.

You will need to work effectively both independently and as part of cross-departmental teams and have flexibility in your schedule, including availability outside standard business hours for Board and committee meetings, organizational events, and the CEO's needs. In exchange, this role offers real breadth and influence: you will sit close to executive decision-making and Board governance, and your work will be visible and valued at the highest levels of the organization.

Position Summary:

The Executive Assistant plays a pivotal role in advancing the organization's mission by providing seamless, high-level support to the CEO while also serving as administrative support for the Board and committees. This position optimizes the CEO's effectiveness through expert management of their calendar, travel, and communications, and ensures the Board of Directors and its committees are supported with polished, well-organized, and timely materials. The role requires navigating sensitive professional, organizational, and personal matters with confidentiality and sound judgment, enabling the CEO and the Board to focus on advancing the organization's vision and mission.

Key Responsibilities:

Executive Support to the CEO

Manage the CEO's complex calendar, scheduling meetings, prioritizing engagements, coordinating with stakeholders, and ensuring optimal time management.
Lead meeting coordination for the CEO, including agenda preparation, minute-taking, reminders, and tracking of follow-up items.
Manage the CEO's travel schedule, including flights, transportation, and accommodation, and produce detailed itineraries.
Coordinate expenses for the Executive Office, including monthly credit card reconciliations, accounts payable vouchers, and cheque exchanges for volunteers.
Receive and screen incoming and outgoing communications to and from the CEO, including mail, phone calls, walk-in visitors, and email.
Support the CEO's leadership roles on external peer networks and sector associations.
Coordinate inter-departmentally on detailed travel itineraries for VIP visitors.
Handle personal and sensitive matters on behalf of the CEO with discretion and attention to detail.

Board & Committee Governance Administration

For all Board and committee governance work, the Executive Assistant takes direction from the Head of Governance.

Own the full administrative lifecycle of Board and committee meetings, including scheduling, invitations, virtual meeting set-up, catering, and room bookings.
Prepare and distribute Board and committee meeting materials, including agendas, briefing notes, and reports.
Draft and format Board and committee meeting minutes and maintain accurate governance records and archives.
Track action items and follow up on outstanding materials as needed.
Maintain Board and committee onboarding materials, governance documents, and reference templates.
Maintain a centralized Board information portal or shared drive, keeping materials current and easy to access.
Support Board retreats and in-person meetings, including logistics, materials, and scheduling.

Qualifications:

Fluent, professional-level verbal and written English.
A minimum of 5 years of experience supporting senior executives (C-suite or equivalent) in a fast-paced organization.
Demonstrated experience supporting a Board of Directors or governing committees, including meeting logistics, minute-taking, and governance documentation.
Strong customer service orientation and the ability to engage with people at all levels, calmly and professionally.
Demonstrated advanced computer skills (Microsoft 365, Zoom, PDF editors, CRM databases, and comparable tools).
Exceptional organizational and project management skills, with the ability to manage a large volume of work and a variety of priorities.
Proven ability to work independently, exercising sound judgment and initiative, while also contributing effectively as part of cross-departmental teams.
A high degree of tact, discretion, and confidentiality.
Drive and flexibility to work outside standard business hours as needed, including evenings and weekends, and to be reachable for the CEO outside of standard hours when required.

Assets:

Prior experience in a non-profit, membership, or governance-driven organization.
Post-secondary education or professional training in business administration, governance, or a related field.

Compensation & Benefits:

Salary: $70,000 to $80,000 CAD annually, commensurate with experience.
Overtime and time in lieu: Hours worked outside the standard work week are compensated through a combination of overtime pay and time in lieu, in addition to base salary.
Schedule: Full-time, based on a standard 37.5-hour work week (9:00 am – 5:00 pm Mon-Fri), with regular flexibility required outside standard hours.
Extended health: Comprehensive extended health plan.
Retirement savings: Group RRSP with employer matching up to 5%.
Work location: In-person, Vancouver, BC.

This position provides an engaging opportunity for a detail-oriented professional eager to support executive leadership while contributing to the overall success of the organization.

Pay: $70,000.00-$80,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

assistant jobs in vancouver, bc

Executive Assistant to the CEO

Medical Office Assistant

Administrative Assistant

Administrative Assistant (Part-Time)

Planning Assistant 1

Receptionist - Part-Time

Booking Clerk/Secretary

Administrative Assistant

Maintenance Assistant/Warehouse Relief

Casual Clerical

Administrative Assistant

Office Assistant (Clerk Typist 2)

Library Assistant - InterLibrary Loans

Administrative Assistant III

Administrative Assistant

Analyst/Administrative Assistant

Laboratory Assistant

Library Assistant - Casual / On Call

Admissions Assistant - Vancouver

Data Entry Clerk

Office Admin Assistant

Administrative Assistant

Office Administrative Assistant

Confidential Assistant - FTT

Analyst/Administrative Assistant, People

I want to receive the latest job alerts for assistant in vancouver, bc

Related Searches

Job seeker tools

Employer Tools

Browse

Stay Connected