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Corporate Records Assistant

City of Richmond BC
Richmond, BC

Apply Now

Job details

Full-time
4 days ago

Skills

Statistics
Class 5 Licence
Microsoft Office
Records management
SharePoint
Computer skills
Adobe Acrobat
Information management

Full job description

Corporate Records Assistant

The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a vision that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision, then please apply.

Overview

The Corporate Records Assistant, as part of the Records and Information team, supports the City’s implementation of effective and forward-thinking Records Management best practices.

Key Responsibilities:

Maintaining the City’s corporate records system
Classifying and coding records of high corporate value
Auditing and monitoring document profiles in the electronic document management system
Implementing approved classification categories
Indexing corporate information to support retrieval
Providing assistance to staff in using the electronic document management system
Responding to research requests from both internal and external customers
Maintaining a central storage facility for City records, including off-site records retrieval
Implementing retention rules on City records, including confidential destruction
Managing vital records as required
Assists with transfers of records to records centre from all departments

Knowledge, Skills & Abilities:

Sound knowledge of the principles, legislative requirements, practices and techniques of corporate records management systems
Sound knowledge of the benefits and challenges of records management in a dynamic digital environment
Sound knowledge of the general functions of the City, including the City Clerk’s Office
Ability to compile statistics to support the Records and Information team
A high degree of computer literacy and an aptitude for working with a variety of different software packages and systems, particularly eDOCS DM/RM, Inmagic DB/Textwords, Adobe Acrobat, and the Microsoft Office suite. Knowledge and/or experience with Microsoft 365 and SharePoint is a bonus
Ability to communicate effectively with customers, especially for incoming research requests and reporting findings in a concise manner
Ability to establish and maintain effective working relationships with internal and external customers
Meticulous attention to detail

Qualifications and Experience:

Completion of the 12th school grade supplemented by post-secondary records and information management courses and considerable records management related experience.
Valid Class 5 Driver’s Licence for the Province of British Columbia.

Working Conditions:

Office environment with regular trips to an offsite Records Storage warehouse and occasional shifts at the City Archives

Additional Information:

Employee Group:

CUPE Local 718

Position Status:

Regular Full-Time

Duration of Appointment:

N/A

Salary Range:

$38.21 - $44.98/hr

Hours of Work:

8:15am - 5:00pm Monday to Friday, on a compressed work-week schedule.

Application Posted:

6/2/26

External Closing Date:

6/22/26

PCC#:

116

Apply Now

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legislative assistant jobs in vancouver, bc

Corporate Records Assistant

HR Assistant

Corporate Services Paralegal - Greater Vancouver - #5142

Assistant Transactions Manager

Manager, Investigations & Investigation Committee

Pediatrics

Assistant Department Manager, Pharmacy

Pharmacist, Community Pharmacy Services

Pharmacist - FT (Langley)

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I want to receive the latest job alerts for legislative assistant in vancouver, bc

Corporate Records Assistant

Overview

Key Responsibilities:

Knowledge, Skills & Abilities:

Qualifications and Experience:

Working Conditions:

Additional Information:

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