Position Title
Financial Controller
Department
Finance
Reports To
Fractional CFO
Direct Reports
Supporting finance team (AP, AR, and accounting support)
Location
Victoria, BC or Vancouver, BC or Toronto, ON
Work Arrangement
In-Person/ Hybrid/ Remote Available
Employment Type
Permanent, Full-time
Position Summary
The Financial Controller owns the day-to-day accounting and the monthly and year-end close and leads a small supporting finance team. The role sits at the centre of a finance function that is being built out, working directly with the fractional CFO, who leads finance strategy and architecture, while the Controller owns execution, the integrity of the books, and the team that delivers it.
The company has recently moved off its legacy ERP onto QuickBooks Online with a connected stack of operational systems (CRM, field service, inventory, and design and quoting tools), and is building the reporting, costing, and automation layer on top of it. The Controller is expected to bring structure and discipline to the books and the data, improve and automate finance processes, and partner closely with operations, project management, and executive leadership.
Reports to
Fractional CFO
Direct reports
Supporting finance team (AP, AR, and accounting support)
Department
Finance
Partners with
Operations, project management, sales, and executive leadership, plus external advisors
Scope
Multi-province operations across British Columbia, New Brunswick, and Nova Scotia
Key ResponsibilitiesAccounting operations and close
– Own full-cycle accounting and the monthly and year-end close, including reconciliations, accruals and deferrals, and intercompany activity.
– Prepare timely, accurate financial statements (P&L, balance sheet, cash flow) with meaningful variance analysis and commentary for leadership.
– Oversee accounts payable, accounts receivable, billing, and collections, and keep them current in a high-transaction-volume environment.
– Maintain a clean, well-structured chart of accounts and consistent transaction coding across the business.
Project costing and inventory
– Support job-level cost tracking and gross-margin reporting across project types and regions, working with operations, sales, and project management.
– Oversee inventory accounting and costing through our inventory system, including reconciliation and accuracy of materials and COGS.
– Help build and maintain the link between operational data and the financial results it should produce.
Cash, controls, and compliance
– Support cash flow forecasting, working capital monitoring, and AR and AP discipline.
– Maintain internal controls and support lender and investor reporting requirements.
– Manage multi-province indirect tax and remittances (GST, PST, and provincial requirements) and payroll-related compliance (including WCB) across the provinces we operate in.
Systems, process, and improvement
– Be a hands-on owner of our QuickBooks Online environment and its integrations with our operational systems.
– Identify and implement process improvements and automation that reduce manual effort and improve accuracy and timeliness.
– Bring forward ideas, including the use of AI and modern tooling, to make finance more efficient and more useful to the business.
– Help bring structure and discipline to data quality as we continue to mature our systems.
Team leadership and partnership
– Lead, manage, and develop a small supporting finance team (AP, AR, and accounting support), setting priorities, workflows, and standards, and building the team’s capability over time.
– Work alongside the fractional CFO on reporting architecture, financial structure, and strategic analysis.
– Partner with operations, project management, and executive leadership to provide financial insight and support decisions.
Decision Authority and Scope
The Controller owns the integrity of the books and the monthly and year-end close, the chart of accounts and coding standards, the supporting finance team and its workflows, and the accuracy of financial reporting. The role escalates to the fractional CFO on reporting architecture, financial structure, and strategic and policy matters.
Qualifications Required
– Professional accounting designation (CPA).
- Minimum of 5 years of Financial Controller experience in previous role/s
– Proven full-cycle accounting and month-end close ownership, ideally in a project-based, construction, EPC, manufacturing, or similar high-transaction environment.
– Experience leading or supervising finance or accounting staff.
– Strong technical accounting under Canadian standards (ASPE), including financial statement preparation and variance analysis.
– Confidence working in QuickBooks Online or comparable accounting systems, and comfort with integrated operational software.
– Strong handle on AP, AR, billing, banking, inventory or cost accounting, and reconciliations.
– Comfort with multi-province operations and the associated tax and compliance requirements.
– A genuine appetite for change, systems, and process improvement, and openness to new technology and AI as tools to do the work better.
Strongly preferred
– Experience supporting a finance systems transition, migration, or significant process overhaul.
– Exposure to job costing, inventory, and gross-margin analysis in a project business.
– Experience supporting lender covenant reporting or investor reporting.
– Hands-on experience improving or automating finance workflows.
– Experience in leading a small finance team to support day-to-day accounting operations.
Competencies
– Hands-on and detail-oriented, while thinking about the system behind the detail.
– Comfortable with ambiguity and change and brings order to it rather than waiting for it to settle.
– Capable people leader who can set standards and lift a team, not just do the work alone.
– Curious about technology and energized, not threatened, by automation and AI.
– Communicates clearly with people outside finance and partners well across a business.
Working Conditions
Work arrangement
Hybrid, based in Victoria, BC, Vancouver, BC or Toronto, ON
Hours
Full-time, with additional hours expected during month-end and year-end close
Travel
0-10%
Environment
Office and remote, high-transaction-volume finance function during a period of systems and process change
Performance Indicators
Suggested measures of success in the role, for confirmation and refinement by the fractional CFO and Human Resources:
– Timely and accurate monthly and year-end close against an agreed close calendar.
– Accuracy and reliability of financial statements and variance commentary.
– Currency and discipline of AP, AR, billing, and collections.
– Accuracy of inventory, COGS, and job-level cost and gross-margin reporting.
– Progress on process improvement, automation, and data quality.
– Development and performance of the supporting finance team.
Acknowledgement
This job description outlines the general nature and key responsibilities of the role and is not an exhaustive list of duties. Responsibilities may evolve as the finance function matures.
Pay: $125,000.00-$135,000.00 per year
Work Location: Hybrid remote in Victoria, BC
