waterloo, on practice administrator Jobs – 77 Openings This Week

People & Systems Administrator
T. Musselman Excavating —Petersburg, ON
- $55,000–$65,000 a year
- Overtime
- Human resources
- Organizational skills
- Construction
- Profit sharing
- Dental care
Quick apply
Dental Office Administrator
Clarence Street Dental Group —Brantford, ON
- $25–$30 an hour
- Full-time
- Medical office experience
- Administrative experience
- Supervising experience
- Dental care
- Tuition reimbursement
Quick apply
Admin Advantage Update Benefit Administrator (UBA), AdminAdvantage
Manulife —Waterloo, ON
- $39,225–$65,375 a year
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Disability insurance
- Dental care
Junior Contract Administrator
Martin Simmons Sweers Architects Inc. —Kitchener, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Word
- AutoCAD
- Microsoft Excel
- Wellness program
- Paid time off
Quick apply
11d
Office Administrator/Legal Assistant - Family Law
Colizza & Carroll LLP —Waterloo, ON
- $40,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
System Administrator (Planning)
Region of Waterloo —Kitchener, ON
- $40.17–$45.52 an hour
- Weekends as needed
- Computer Science
- Databases
- Bachelor's
Full Time Dental Administrator
Laurentian Dental Centre —Kitchener, ON
- $25–$28 an hour
- Full-time
- Administrative experience
- Organizational skills
- EMR systems
- Dental care
- Vision care
Quick apply
13d
Clerk II (Accounts Payable)
Region of Waterloo —Kitchener, ON
- $28.84–$32.64 an hour
- Temporary
- Childcare
- Microsoft Excel
- High school diploma or GED
7d
Office Administrator - Toothworks The Boardwalk Dental
Dentalcorp Canada —Waterloo, ON
- $20–$26 an hour
- Full-time
- Employee assistance program
Quick apply
Medical Office Receptionist/Administrative Assistant
HeadworX —Kitchener, ON
- $21 an hour
- Part-time
- Administrative experience
- Bachelor's
- EMR systems
Quick apply
11d
Junior Salesforce Administrator
Trusscore —Kitchener, ON
- $50,000–$60,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Salesforce
- Analysis skills
Quick apply
Payroll Administrator
University of Waterloo —Waterloo, ON
- $55,062.53–$68,828.17 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Enterprise Application Administrator
D2L —Kitchener, ON
- $72,500–$85,500 a year
- Full-time
- Remote
- Azure
- Computer Science
- Bachelor's
- Tuition reimbursement
Customer Relationship Management Administrator (Full Time, 9-Month Contract)
Amplify Care —Kitchener, ON
- $73,421–$86,377 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
Administrator - Stratford, ON
River Dental —Stratford, ON
- $25–$28 an hour
- Full-time
- Microsoft Excel
- Administrative experience
Quick apply
4d
Patient Care Coordinator - Waterloo Family Dental
Dentalcorp Canada —Waterloo, ON
- $25–$30 an hour
- Full-time
- Employee assistance program
- Flexible schedule
Quick apply
Dental Receptionist/Dental Administrator
Dr Kunnekel DPC —Waterloo, ON
- $25–$32 an hour
- Full-time
- Administrative experience
- Bachelor's
- In-person
- Dental care
Quick apply
Patient Care Coordinator - Dawson Dental Kitchener
Dentalcorp Canada —Kitchener, ON
- $24–$27 an hour
- Part-time
- Employee assistance program
Quick apply
Dental Administrator and Treatment Coordinator
MHMI —Kitchener, ON
- Monday to Friday
- Computer skills
- Dental care
Quick apply
Human Resources Administrator (Contract)
Aecon Group —Cambridge, ON
- $50,000–$56,000 a year
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
5d
Supervisor of Community Programs
Oxford County —Woodstock, ON
- $49.94–$62.43 an hour
- Full-time
- Administrative experience
- Supervising experience
- First Aid Certification
- Wellness program
- Disability insurance
Quick apply
6d
Information Technology (IT)
Miller Thomson —Waterloo, ON
- Full-time
- Writing skills
- English
- Microsoft Office
- Disability insurance
- Dental care
Facilities Coordinator
HealthCaringKW —Kitchener, ON
- $52,931.21–$63,772.45 a year
- Full-time
- Microsoft Outlook
- Maintenance
- English
- Disability insurance
- Dental care
Quick apply
1d
Sr. Systems Administrator
OpenText —Waterloo, ON
- $67,200–$110,400 a year
- Computer Science
- Engineering
- Bachelor's
- Paid time off
Campus Planner
University of Waterloo —Waterloo, ON
- $80,248.28–$100,310.35 a year
- Temporary
- Master's degree
- Analysis skills
- Bachelor's

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People & Systems Administrator

T. Musselman Excavating
Petersburg, ON

Quick apply

Job details

Full-time

Benefits

RRSP Contribution
Profit sharing
Extended health care
RRSP match
Dental care
Paid time off
Company events
Employee assistance program
Vision care
Life insurance

Skills

Atlassian Bamboo
Data management
Human resources
Organizational skills
Payroll
HRIS
Construction
Communication skills

Full job description

The Company

T. Musselman Excavating is a local, diverse construction company dedicated to delivering high-quality projects and services in our community. With a focus on teamwork, innovation, and efficiency, we are committed to providing our employees with a collaborative environment to thrive and grow.

Position Summary

As a People & Systems Administrator, you play an important role in supporting the day-to-day administration and coordination of our people, systems, and operational processes. This position is highly detail-oriented and fast-paced, requiring strong organization, follow-through, and the ability to manage multiple priorities across payroll, HR, health & safety, and operational systems administration.

You will be responsible for independently administering and processing full-cycle biweekly payroll, while also supporting core people and systems functions including HRIS administration, employee record management, benefits and RRSP administration, health & safety administration, certificate and training tracking, and ongoing support and maintenance of operational systems such as Monday.com.

This role acts as a key support resource to both employees and leadership by helping ensure accurate information, organized processes, and efficient workflows across the business. Success in this position requires a proactive mindset, strong communication skills, technical aptitude, and the ability to work confidently with sensitive and time-sensitive information.

This position is ideal for someone who enjoys both people and systems, thrives in a highly administrative and process-oriented role, and takes pride in keeping things organized, accurate, and running smoothly.

Duties & Responsibilities

Independently process and administer full-cycle biweekly payroll for hourly and salaried employees across the organization
Ensure accurate payroll processing including employee setup, earnings, deductions, taxable benefits, vacation pay, overtime, payroll adjustments, and related payroll administration
Process and maintain payroll-related documentation including Records of Employment (ROEs), T4s, employee updates, and year-end payroll administration
Maintain compliance with payroll legislation, company policies, and payroll reporting requirements
Coordinate with managers and supervisors to ensure accurate and timely submission of employee hours and payroll information
Maintain accurate payroll records and assist with payroll reporting, reconciliations, audits, and administrative follow-up
Maintain accurate and up-to-date employee records within the HRIS system (BambooHR)
Process employee updates including wage changes, promotions, status changes, benefit changes, and personal information updates
Prepare employee documentation including employment letters, forms, policy acknowledgements, and HR-related correspondence
Support onboarding and offboarding administration processes
Maintain organized HR files and digital employee records with a high level of confidentiality and accuracy
Administer employee benefits enrollment, changes, and terminations
Support employees with benefits and RRSP program questions and administrative requests
Coordinate RRSP contribution updates and maintain accurate tracking records
Liaise with benefits and RRSP providers as required
Support the administration, upkeep, organization, and monitoring of Monday.com and other operational systems
Assist with workflow tracking, operational data entry, and process monitoring within company systems
Support the administration and tracking of health & safety documentation, training, and compliance requirements
Maintain employee training records, certifications, licenses, and compliance documentation
Assist with training matrix management and tracking of expiring certifications
Coordinate booking and scheduling of required training programs and renewals
Identify opportunities for administrative, operational, and systems improvements
Build positive working relationships with employees, managers, and external partners
Maintain a high level of professionalism, confidentiality, organization, and attention to detail in all work performed

Desired Skills & Experience

1-3 years of previous experience in payroll administration, HR administration, or a similar role
PCP designation or formal payroll education strongly preferred
Previous experience independently processing full-cycle payroll is required
Strong understanding of payroll legislation, payroll compliance requirements, ROEs, T4s, remittances, and payroll best practices
Experience with HRIS systems (Bamboo HR) and payroll software (Jonas)
Experience with Monday.com or similar operational/project management software is considered an asset
Strong organizational skills with the ability to manage multiple priorities and deadlines
High attention to detail and accuracy
Comfortable working with systems, technology, and data management
Strong communication and interpersonal skills
Ability to handle confidential and sensitive information professionally
Ability to work independently while supporting a collaborative team environment
Experience within construction or a fast-paced operational environment is considered an asset

The starting salary range for this position is $55,000-$65,000 a year, dependent on experience.

Why Join our Team?

At T. Musselman Excavating, we are committed to building a strong team culture where people feel supported, valued, and proud of the work they do. We believe in investing in our employees and creating long-term careers within our organization.

We offer:

Competitive compensation
Company-paid group benefits
RRSP matching program
Profit sharing program
Company events
Stable, full-time, year-round employment
A collaborative and supportive team environment
Opportunities to contribute to process improvements and business growth
A growing company with a strong reputation in the industry

T. Musselman Excavating is an equal opportunity employer. It is our policy to recruit and select applicants for employment solely on the basis of their qualifications, with emphasis on selecting the best-qualified person for the job. T. Musselman Excavating does not discriminate against applicants based on race, colour, religion, sex, national origin, or disability, or any other status or condition protected by applicable federal, provincial, or local law. If accommodations are required during the application or interview process, please contact HR at 519-634-1113 and we are more than happy to discuss how we can accommodate your needs.

Pay: $55,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Profit sharing
RRSP match
Vision care

Experience:

Payroll: 1 year (preferred)
HRIS: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

practice administrator jobs in waterloo, on

People & Systems Administrator

Dental Office Administrator

Admin Advantage Update Benefit Administrator (UBA), AdminAdvantage

Junior Contract Administrator

Office Administrator/Legal Assistant - Family Law

System Administrator (Planning)

Full Time Dental Administrator

Clerk II (Accounts Payable)

Office Administrator - Toothworks The Boardwalk Dental

Medical Office Receptionist/Administrative Assistant

Junior Salesforce Administrator

Payroll Administrator

Enterprise Application Administrator

Customer Relationship Management Administrator (Full Time, 9-Month Contract)

Administrator - Stratford, ON

Patient Care Coordinator - Waterloo Family Dental

Dental Receptionist/Dental Administrator

Patient Care Coordinator - Dawson Dental Kitchener

Dental Administrator and Treatment Coordinator

Human Resources Administrator (Contract)

Supervisor of Community Programs

Information Technology (IT)

Facilities Coordinator

Sr. Systems Administrator

Campus Planner

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