west kelowna, bc treatment coordinator Jobs – 1 Openings This Week

Clinic Receptionist/Client Care Coordinator
MoveMed Physiotherapy —Kelowna, BC
- $20–$22 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Paid time off
Quick apply

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Clinic Receptionist/Client Care Coordinator

MoveMed Physiotherapy
Kelowna, BC

Quick apply

Job details

Full-time

Benefits

Paid time off

Skills

French
Electronic medical records
Customer service
Medical office experience
Administrative experience
High school diploma or GED
Data entry
Front desk
Communication skills
Time management

Full job description

Job Summary
At MoveMed Physiotherapy, we are passionate about helping our community stay active and experience “Movement as Medicine”. We're looking for a warm, organized, and proactive Receptionist / Client Care Coordinator to be the welcoming face of our clinic and help create an exceptional experience for every client from their first interaction through their care journey.

Expected Schedule:
Monday-Friday, 6:45am - 1:45pm

Key Responsibilities:

Welcome Clients: Greet patients and visitors with a smile, both in person and over the phone, helping them feel valued and at ease from the moment they arrive.
Appointment Management: Take charge of scheduling, canceling, and rescheduling appointments with ease. Use our systems to send appointment reminders and keep schedules running smoothly.
Phone & Client Communication: Answer incoming calls with enthusiasm, provide information about our services, assist with appointment and treatment inquiries, and support client communication through email newsletters and clinic updates.
Patient Intake & Records Management: Coordinate detailed and accurate collection of patient information at initial visits and throughout their care journey. Assist clients with completing forms and paperwork to ensure accuracy, while maintaining up-to-date electronic medical records (EMR) and protecting patient confidentiality.
Invoicing, Billing & Payments: Prepare invoices and process payments efficiently to create a seamless client experience. Manage third-party billing and insurance claims, complete accurate data entry, and follow up on outstanding balances professionally.
Administrative Coordination: Support day-to-day clinic operations by managing incoming and outgoing emails, mail, courier packages, and other administrative tasks. Provide general administrative support to clinic leadership and team members as needed.
Social Media & Marketing Support: Assist with creating, scheduling, and organizing social media and website content and helping communicate clinic updates, events, and educational content to our community.
Clinic Environment & Upkeep: Contribute to a clean, organized, and welcoming clinic environment by supporting the daily upkeep and cleaning of reception areas, treatment rooms, bathrooms, and common spaces. Assist with tidying, laundy, restocking supplies, and maintaining an exceptional client experience.

Qualifications:

Education: High school diploma or equivalent; experience in a medical office or customer service is a plus! An Administrative Assistant Certificate would be ideal.
Tech Savvy: Comfortable using office equipment (phones, computers). Familiarity with Jane App software is an added bonus!
Communication Superstar: Exceptional verbal and written communication skills; able to connect with patients empathetically while maintaining professionalism
Organizational Whiz: Strong multitasking abilities with keen attention to detail and efficient time management skills
Problem Solver: Quick thinking and resourceful when addressing patient concerns or scheduling challenges
Experience with social media platforms (Instagram, Facebook, Canva, email marketing platforms, or content scheduling tools) is considered an asset.
Ability to speak French is an asset, but not required
An interest in an active lifestyle and/or running is a bonus!

Why Join Us?

Be part of a collaborative and supportive team that’s passionate about health and movement.
Vacation pay and health spending account benefits.
A positive and energetic workplace with a focus on work-life balance.

Join us in helping our community achieve their goals and improve their quality of life!

If you are interested in applying to this position, please send an email to [email protected] with the subject line 2040RECEPTION and attach your resume and cover letter. We look forward to hearing from you!

Please note, only individuals who apply following the above steps will be responded to. Thank you!

Pay: $20.00-$22.00 per hour

Benefits:

Paid time off

Education:

Secondary School (preferred)

Experience:

Front desk: 1 year (preferred)
Administrative: 1 year (preferred)

Language:

French (preferred)

Work Location: In person

Quick apply

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Clinic Receptionist/Client Care Coordinator

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