west vancouver, bc office assistant Jobs – 758 Openings This Week

Executive Assistant
Beedie —Burnaby, BC
- $72,000–$88,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant
Associated Engineering —Vancouver, BC
- $62,000–$75,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Office Admin Assistant
Smythe LLP —Vancouver, BC
- From $50,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
11d
Receptionist- Casual
Cogir Senior Living —West Vancouver, BC
- $26.09 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Services Assistant
Clark Wilson —Vancouver, BC
- $48,000–$55,000 a year
- Full-time
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
- Vision care
Quick apply
Administrative Assistant
Sea To Sky Welding —Squamish, BC
- $27–$35 an hour
- Full-time
- Microsoft Word
- Google Suite
- Driving
- Dental care
- Vision care
Quick apply
12d
Front Desk Receptionist
CAPILANO VOLKSWAGEN INC. —North Vancouver, BC
- $19–$21 an hour
- Part-time
- English
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Administrative Assistant
Pinnacle International —Vancouver, BC
- From $55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
Bookkeeper/Administrative Assistant
Beck Glass Inc. —Vancouver, BC
- $52,000–$62,400 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
Quick apply
3d
Office Admin
Pac Highway Trucking LTD —Langley, BC
- $18.75–$19.75 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Virtual Medical Office Assistant
WELL Health Technologies Corp —Vancouver, BC
- $20–$23 an hour
- Full-time
- Remote
- Medical office experience
- Organizational skills
- EMR systems
Quick apply
Front Office Administrative Assistant
Bodwell High School —North Vancouver, BC
- $42,000–$48,000 a year
- 8 hour shift
- Social media management
- English
- Microsoft Office
- Dental care
- Life insurance
Quick apply
5d
Administrative Assistant
MNP —Vancouver, BC
- $49,000–$67,500 a year
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
4d
Administrative Assistant III
Metro Vancouver —Burnaby, BC
- $4,579.10–$5,378.06 a month
- Full-time
- Microsoft Excel
- English
- Administrative experience
12d
Medical Office Assistant
WELL Health Technologies Corp —North Vancouver, BC
- $19–$22 an hour
- Weekends as needed
- Customer service
- High school diploma or GED
- EMR systems
Quick apply
Booking Clerk/Secretary
Vancouver Coastal Health —Vancouver, BC
- $28.74 an hour
- Temporary
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
12d
medical administrative assistant
Ocean Medical Clinic —West Vancouver, BC
- $36.80 an hour
- Full-time
- English
- High school diploma or GED
- Dental care
- Vision care
Office Administrator
Lonsdale Creek Daycare Centre Sopciety —North Vancouver, BC
- $17.85–$30.64 an hour
- Full-time
- Hybrid work
- Childcare
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
10d
Receptionist/Clerk/Typist
Vancouver Coastal Health —Vancouver, BC
- $26.31 an hour
- High school diploma or GED
- Front desk
- Typing
- Wellness program
- Dental care
Executive Administrative Assistant
Peak House —Vancouver, BC
- From $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Databases
- Dental care
- Paid time off
Quick apply
2d
Office Assistant
iPro Group —Richmond, BC
- $20–$23 an hour
- Immediate opening
- Microsoft Word
- Google Suite
- Customer service
Quick apply
Office Assistant
Ladhar Development Group Ltd —Burnaby, BC
- $20–$35 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Google Suite
- Microsoft Excel
- Paid time off
Quick apply
administrative assistant
Global Migration Network Ltd. —Vancouver, BC
- $36.60 an hour
- Part-time
- English
Office Assistant, Attractions & Operations
Pacific National Exhibition —Vancouver, BC
- $23.78 an hour
- Part-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
13d
Receptionist
Capilano Audi —North Vancouver, BC
- $20–$22 an hour
- Full-time
- Communication skills
- Dental care
Quick apply

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Executive Assistant

Beedie
Burnaby, BC

Apply Now

Job details

Full-time

Benefits

RRSP match

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Microsoft Office
Administrative experience
Schedule management
Presentation skills
Organizational skills
SharePoint
Computer skills
Office management
Communication skills
Time management

Full job description

At Beedie, we foster talent, encourage innovation, and reward success.

We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Position Overview

As an Executive Assistant, you’ll provide high‑level, proactive administrative support to four senior executives within the Industrial Development and Construction group. This role is central to the effectiveness of the leadership team, requiring the ability to manage complex schedules, coordinate competing priorities, and anticipate needs across multiple leaders in a fast‑paced and dynamic environment.

This trusted partner to the executives will be highly organized, detail-oriented, and comfortable navigating changing priorities, with a strong sense of professionalism and problem‑solving mindset. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and a readiness to handle the needs of the executives and the teams they oversee.

This is an ideal opportunity for an experienced Executive Assistant who thrives in a high‑energy setting, enjoys supporting multiple senior leaders, and takes pride in enabling executive efficiency and business momentum. You are incredibly pro-active, not afraid to ‘roll-up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.

Key Responsibilities

Executive Assistance

Manage the day-to-day schedule of the Executive Vice President, Industrial Development and Construction, ensuring seamless coordination of meetings, appointments, deadlines, and priorities.
Serve as a trusted partner to the Executive Vice President by proactively planning, tracking, and managing business and personal commitments, relationships, and engagement strategies
Monitor, track, and maintain all critical business and personal dates, deadlines, and milestones to ensure timely action and follow‑through
Prepare the Executive Vice President for internal and external engagements —including leadership meetings, client interactions, partner/vendor discussions, events, and presentations – through briefing materials, background research, and logistics coordination
Provide comprehensive administrative support to additional executive leaders across the organization, ensuring responsive, high‑quality service delivery
Manage executive expenses, ensuring accuracy, policy compliance, and timely submission
Lead and support ad‑hoc initiatives and special projects as assigned, often involving cross‑functional collaboration and high levels of discretion

Office & Event Administration

Manage the Industrial business unit’s event calendar, ensuring accurate tracking, scheduling, and alignment with business priorities
Plan and coordinate holiday gift baskets and seasonal initiatives on behalf of the Industrial team
Act as the primary organizer for the annual broker event, including vendor management, logistics, communications, and onsite coordination
Track, manage, and coordinate Industrial sponsorships, ensuring visibility, compliance, and alignment with business goals
Conduct business‑related errands and support office operations through hands‑on administrative assistance
Support miscellaneous and ad‑hoc office projects as assigned, demonstrating flexibility, initiative, and problem‑solving skills

Travel Administration

Coordinate, track, and maintain all travel bookings for members of the Industrial executive team, ensuring alignment with meeting schedules, business priorities, and personal preferences
Prepare detailed travel itineraries, including flights, accommodations, ground transportation, meeting locations, and contingency plans.
Monitor and update travel logistics in Outlook, including real‑time adjustments, confirmations, and relevant documentation
Ensure all travel bookings comply with company policies, approval workflows, and budget guidelines.
Troubleshoot travel‑related issues proactively, including delays, cancellations, rebooking’s, and last‑minute travel needs
Support the reconciliation of travel expenses by ensuring accurate, timely submission of receipts and expense reports.
Collaborate with internal teams to ensure travel logistics are fully aligned with event planning, meeting coordination, and executive agendas

Desired Skills and Experience

A minimum of 3 years’ experience in an office management or administrative role
Post-secondary education (preferred)
Strong interpersonal skills and the ability to contribute effectively within a team environment
Ability to work efficiently and without constant supervision
Ability to multi-task and meet multiple objectives in short time periods
Ability to identify, assess and solve problems/issues independently and proactively
Strong computer literacy including effective working skills of Microsoft Office Suite (Word, Excel and PowerPoint) Microsoft Teams, Microsoft Dynamics CRM, Outlook, and SharePoint.
Exceptional time management and organizational skills
Attention to detail
Excellent communication skills (oral and written)
Strong sense of integrity, professionalism and loyalty
Proactive, positive, and outgoing
Flexible and comfortable with ambiguity
Confidentiality and discretion on sensitive information
Experience working in a very fast-paced environment

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

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office assistant jobs in west vancouver, bc

Executive Assistant

Administrative Assistant

Office Admin Assistant

Receptionist- Casual

Office Services Assistant

Administrative Assistant

Front Desk Receptionist

Administrative Assistant

Bookkeeper/Administrative Assistant

Office Admin

Virtual Medical Office Assistant

Front Office Administrative Assistant

Administrative Assistant

Administrative Assistant III

Medical Office Assistant

Booking Clerk/Secretary

medical administrative assistant

Office Administrator

Receptionist/Clerk/Typist

Executive Administrative Assistant

Office Assistant

Office Assistant

administrative assistant

Office Assistant, Attractions & Operations

Receptionist

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Office & Event Administration

Travel Administration

Desired Skills and Experience

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