williams lake, bc executive & personal assistants Jobs – 2 Openings This Week

Williams Lake Administrative Coordinator
Thompson Rivers University —Williams Lake, BC
- High school diploma or GED
- Organizational skills
- Business
9d

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Personal Assistant
Confidential —King City, ON
Valid driver’s license and access to a reliable vehicle. Prior experience as a PA, administrative assistant, or similar role.
From $80,000 a year
Quick apply
3d
Real Estate Executive Assistant (Part-Time Leading to Full-Time)
Real Estate Group in Barrie —Barrie, ON
Support the team with clerical duties including typing, filing, and general office organization to ensure smooth daily operations.
$45,000–$60,000 a year
Quick apply
2d

Show more jobs in cities nearby

I want to receive the latest job alerts for executive & personal assistants in williams lake, bc

By signing in to your account, you agree to Workopolis's Terms of Service and consent to our Cookie and Privacy Policy.

Williams Lake Administrative Coordinator

Thompson Rivers University
Williams Lake, BC

Apply Now

Job details

9 days ago

Skills

Post-secondary education
High school diploma or GED
Organizational skills
Business
Communication skills
Time management

Full job description

The Williams Lake Administrative Coordinator is responsible for providing confidential professional, managerial, and high-level administrative assistance to the Williams Lake Campus & Regions Academic Director and Manager, Administration & Operations WL. This position supervises support staff, addresses confidential employee issues and works in a fast-paced environment.

This position is a critical contributor to the success of the executive office at the WL Campus and Regions. The Administrative Coordinator is expected to have discretion and tact and provide a positive influence in the workplace. This role requires highly developed communication and interpersonal skills, sensitivity, and judgment, as well as superior organizational and time management skills.

MAJOR RESPONSIBILITIES

Understands operational goals and issues and provides recommendations to management for improvements
Provide high-level administrative and clerical support to the leadership
Works closely with management and the People & Culture department to manage employee and labour relations at the WL campus, including managing employees, hiring, approving timesheets, conducting performance appraisals goal setting, managing vacation schedules
Supervises administrative support employees as assigned, provides developmental feedback and supports and fosters a positive culture and healthy and safe work environment
Coordinates the recruitment processes by working with People & Culture to short-list, organize interviews, conduct reference checks, make offers
Recruits, interviews and hires auxiliary employees in accordance with TRU hiring procedures
Train employees in administrative support roles and coordinate training for other roles as required
Develops and maintains working knowledge of all relevant collective agreements for decision-making and ensures processes are aligned
Communicates upcoming initiatives and events scheduled at the WL campus or organized by TRU WL within the community to ensure leadership is informed
Manages schedules, meetings and travel for campus leadership as assigned
Approves the reconciliation of corporate purchasing card and travel expenses every month or as required
Coordinates committee meetings and working groups, prepares agendas, takes minutes and follows up on action items
Administers and participates in special projects including representing TRU at external community and region meetings, and collaborating on project reports, as assigned
Works closely with People & Culture, Payroll, and other University Departments to manage situations in a confidential manner
Represents the University at external engagements as requested
Reviews course and program information for accuracy and completeness so that the information can be relied on for later processes.

REPORTS TO
Williams Lake Campus & Regions Academic Director

QUALIFICATIONS

REQUIRED KNOWLEDGE/SKILLS
Education and Experience

BC Grade 12 or equivalent plus a post-secondary diploma in business or a related field, a degree is preferred.
Minimum 5 years of progressive experience in a related setting

Skills & Knowledge

Strong organizational, analytical, and problem-solving skills;
Excellent interpersonal skills with the ability to deal courteously and tactfully with staff, students, and the public;
Ability to communicate effectively, verbally and in writing;
Ability to maintain confidentiality and professionalism.
Strong organizational abilities with the ability to multi-task and work in a fast-paced environment
Strong interpersonal skills to work strategically and cooperatively with others at all levels of the organization
Ability to prioritize competing responsibilities and tasks
Ability to work independently on tasks and projects

Apply Now

Refine Your Search

executive & personal assistants jobs in williams lake, bc

Williams Lake Administrative Coordinator

Explore jobs in cities nearby

I want to receive the latest job alerts for executive & personal assistants in williams lake, bc

Job seeker tools

Employer Tools

Browse

Stay Connected