Windsor, On Document control / project information specialist Jobs – 4 Openings This Week

Financial Planning & Analysis - Purchasing Specialist
Municipality of Lakeshore —Lakeshore, ON
- $38.73–$45.31 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Sales
Quick apply
13d
Automation Program Manager - Plastics / Lighting
Flex-N-Gate —Windsor, ON
- Full-time
- CAD
- Engineering
- Assembly
- Designated paid holidays
- Disability insurance
Quick apply
6d
Document Control / Project Information Specialist
Kobi Solutions —Canada
- $30–$35 an hour
- Full-time
- Remote
- SharePoint
- Construction experience
- Dental care
- Work from home
Quick apply
Infrastructure Development Specialist
Metrolinx —Canada
- $91,421 a year
- Full-time
- AutoCAD
- Microsoft Excel
- Engineering

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Financial Planning & Analysis - Purchasing Specialist

Municipality of Lakeshore
Lakeshore, ON

Quick apply

Job details

Full-time
13 days ago

Skills

Microsoft Word
Microsoft Excel
Sales
Customer service
Procurement
Writing skills
Supply chain
Filing
Microsoft Office
Project management
Bachelor's
Purchasing
College diploma
Business
Accounting
Communication skills
Time management

Full job description

This position is a new position. The Municipality uses an online questionnaire to screen applications.

Position: Purchasing Specialist

Salary: $38.73 to $45.31/hr

Union: CUPE

Reports to: Manager - Financial Planning and Analysis

Purpose of Position:
Reporting to the Manager - Financial Planning and Analysis the Purchasing Specialist will manage and provide accurate coordinate procurement activities for the Municipality in accordance with competitive bidding law, current regulations, the Municipality’s Purchasing By-law and industry best practices. The Purchasing Specialist will ensure fairness, transparency and openness in public procurement opportunities including disposition of Municipal assets. The Purchasing Specialist will also be responsible for maintaining the on-line bidding system including vendor performance and contract management as well as assisting in various aspects of municipal finance and analysis including assisting in completing grant applications and reporting requirements.

Qualifications:

Must have a degree from a recognized University degree or 3 year College diploma in Business Administration specializing in purchasing, accounting or a related field
Minimum of 3 years demonstrated experience working in a Purchasing, preferably in a Municipal sector setting;
Must have a Professional Buyer’s designation from the Ontario Public Buyers Association (OPBA) or Supply Chain Management Professional;
Experience in bids and tenders software is an asset.
Must be proficient in the use of the Microsoft Suite of Products, including Word and Excel;
Attention to detail and accuracy, and ability to multi-task and thrive in a fast-paced environment;
Valid Ontario Class “G” driver’s license and reliable vehicle for use on corporate business;
Possess Criminal Sector Check with results satisfactory to the Municipality.
Certified Public Procurement Specialist (CPPO) designation is an asset.
Certified Professional Public Buyer (CPPB) designation is an asset.

Knowledge and Skills:

Demonstrated initiative to independently plan, organize, and prioritize workload taking into consideration conflicting deadlines and multiple projects;
Knowledge of procurement practices and processes, and familiarity with relevant legislations;
Demonstrated effective verbal and written communication skills;
Excellent interpersonal, time management, writing, organization, financial, project, management, analytical, research, presentation, problem solving, report writing, staff leadership and communication skills;
Advanced understanding and appreciative of ethical issues related to public procurement;
Demonstrated ability to think and interact effectively, strategically, tactfully and courteously with all levels of staff and contacts, in a customer service focused environment, build cooperative, collaborative working relationship with internal and external customers and external alliances/partnerships, to align departmental programs/services with corporate goals/objectives;
Ability to project a professional image, manage confidential information and to exercise discretion and sound judgement regarding sensitive or confidential issues.
Knowledge of procurement best practices and processes, and familiarity with related legislation would be an asset;
Maintains knowledge of current customs excise and sales tax regulations;
Knowledge of the Occupational Health and Safety Act and Health and Safety guidelines;

Major Responsibilities:

Continuous review and recommending enhancements to the procurement policy and procedures to ensure compatibility with current legislation and best practices in procurement, tendering, and contracting;
Ensure compliance with procurement policy and procedures, monitoring and overseeing Corporate procurement practices;
Identify and implement opportunities for continuous improvement in procurement related- processes and practices to improve efficiency and enhance effectiveness;
Provide support in developing policies, procedures, templates and strategies for departments to fulfill their purchasing obligations;
Support and coordinate procurement activities across all departments, including the management of all contracts and agreements and administering the bids and tenders solicitation through the Town’s bids & tenders process;
Review all procurement documents for consistency, accountability, and transparency in procurement;
Evaluate the required legislative licensing, insurance coverage, bonding and certifications, and ensure they are contained and maintained throughout the contract;
Manage bid and tender solicitation (including on the Municipality's website and/or other electronic advertising mechanisms);
Facilitate and assist departments with the evaluation, recommendation, and award process in accordance with the Municipality's Procurement By-Law, legislation, and best practices;
Request, receive and review documentation such as legal agreements, WSIB certificates, insurance certificates, bonds, etc. and determine acceptability;
Prepare all paperwork for contract award and coordinate obtaining all necessary documentation identified in the tender document;
Assist with the collection of data and information required for grant applications and reporting requirements;
Monitor grant timelines and reporting requirements to ensure compliance;
Responsible for continuous contract administration including monitoring vendor performance and capability, resolution of disputes, breach of terms and conditions including non- performance;
Develop and maintain filing procedures for corporate purchasing documentation
Manage insurance renewals;
Financial analysis as required; and
Perform other duties as assigned

Decision Making and Judgement:

Work is performed under the general direction of the Managers in Finance.
Works within established guidelines, policies, procedures, directives, bylaws and legislation.
Working more independently and only raising problems to the Manager of Financial Planning and Analysis.

Physical Skill and Effort

Sitting, standing.
Manual dexterity to operate a computer

Contacts:Internal:

Establishes and maintains working relations with others in the Finance Services, all employees, Managers, Councillors, and colleagues.

External:

Develop and maintain a contact network of counterparts in other municipalities, technical professionals, industry/trades representatives, suppliers and contractors;
Maintains liaison with civic service units and Government agencies;
Daily contact with general public, ratepayers, and business community..

Working Conditions:
Environment

Works within an office environment. Occasionally, may be required to work outside these hours.

Control over Work Schedule

Work Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours per week).
Attend meetings that may be outside of the normal office hours.
Overtime as specified in the Collective Agreement with CUPE Local 704.2

Last revised: May 2025

Core Competencies
Accuracy & Attention to Detail Technical Knowledge Self Motivated
Customer Service Project Management Problem Solving
Cooperation Professionalism Communication
Prioritization Multitasking Purchasing

Quick apply

Refine Your Search

document control / project information specialist jobs in windsor, on

Financial Planning & Analysis - Purchasing Specialist

Automation Program Manager - Plastics / Lighting

Document Control / Project Information Specialist

Infrastructure Development Specialist

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