POSITION SUMMARY: The HR Clerk works under direction of Human Resources Manager and provides clerical support to the Department. Adheres strictly to confidentiality policy and departmental protocols. The HR Clerk will ensure that the NCCE Inc. core values and mission are reflected and role-modeled in all aspects of the organization’s objectives, which is to assist and support newcomers in their settlement and integration into our community.
RESPONSIBILITIES:
Attendance
Responsible for attendance monitoring, recording and reporting, including time off requests such asvacations, sick leaves, emergencies and any other related items
Responsible for maintaining accurate and up-to-date departmental work schedules and updating HR Bamboorecords timely and accurately as needed.
Update Leaves and Benefits Tracking Worksheets in HR Bamboo as necessary
Work with accounting department to ensure all information is reconciled and agrees with accountingrecords
Report to HR Manager on all concerns, adjustments and staff inquiries
Keep all records and reports in strict confidence.
Payroll
Prepare payroll files for processing, based on HR Bamboo reports and records
Verify time and attendance records, clarify any discrepancies and concerns
Report to HR Manager on any unresolved issues or concerns
Verify all processed time sheets for any arithmetical errors or omissions
Verify entries in HR Bamboo - validate time sheet entries against attendance reports in HR Bamboo
Verify HR Bamoo attendance reports with accounting records on monthly basis, report any discrepanciesand corrections to HR Manager
Validate HR Bamboo records after revision, ensure it agrees with accounting reports
Update and perform final check of all hours and attendance records
Print vacation status update per department
Sort and prepare pay stubs for distribution and delivery
Balance payroll report ensuring the number of cheques issued agrees with accounting records
File documents after payroll has been completed
Ensure confidentiality and safe storage of the records
Benefits Administration
Assist in administration of both: extended health and dental benefits and RRSP by providing all necessaryclerical support as it relates to enrolment, updates, changes and notifications to staff
Maintain and update files as necessary
Uniform Policy Administration
Based on provided eligibility lists administer uniform programs, by sending
notifications, distributinguniform shirts and maintaining inventory
Place orders for new shirts upon approval of the Executive Director
Place orders for name badges upon approval of the Executive Director
Follow up with suppliers on outstanding orders
Process requests for staff purchases, receive payments, issue receipts for payments, remit to accounting, follow up on outstanding payments
Deliver and pick up name badges and embroidered shirts from service providers
Other Responsibilities
Adhere to confidentiality policy at all times and follow department protocols closely
Enter new employees, terminations and any other changes to SHR and Leaves and Benefits TrackingSpreadsheet
Maintain all employees files in good order, ensure all documents are filed timely and correctly
Perform any other duties as assigned and requested by manager or the Executive Director
QUALIFICATIONS:
Graduate Community College program or equivalent work experience preferably in human resources
Strong work ethics
Effective oral and written communication skills
Working knowledge of issues impacting immigrants and refugees
Demonstrated knowledge of anti-racism and cultural sensitivity awareness
Proficient in computer applications: MS Office package, Internet, e-mail
Flexible, well-organized, detail-oriented with ability to multi-task and prioritize
Excellent interpersonal skills, high degree of motivation, initiative, and flexibility
DESIRED PERSONAL ATTRIBUTES:
Emotional maturity and stability
Patient, flexible, positive, consistent, dependable and cooperative
Willing to learn new tasks
Proven ability to make sound judgment and quality decisions
Able to work flexible hours and/or at various locations that the NCCE Inc. operates
POSITION CONTENT:
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary to meet the needs of the clients, the program or NCCE Inc.
Job Type: Full-time
Pay: $24.00-$26.00 per hour
Expected hours: 35 – 40 per week
Benefits:
- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care
Work Location: In person
