Yarmouth, Ns Administrative assistants & receptionists Jobs – 7 Openings This Week

Office Coordinator
Pathfinder Bookkeeping & Tax —Yarmouth, NS
- $21–$24 an hour
- Full-time
- Google Suite
- Administrative experience
- Continuous improvement
- Dental care
- Paid time off
Quick apply
14d
Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)
Nova Scotia School Boards (NSSB) —Yarmouth, NS
- On call
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Office Administrative Assistant
BMC Seafoods LTD. —Meteghan, NS
- $17–$25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Constitution d’une banque de personnes-ressources - Préposé.e à l’accueil
Université Sainte-Anne —Barrington, NS
- $21.77 an hour
- English
- Front desk
- Guest services

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Office Coordinator

Pathfinder Bookkeeping & Tax
Yarmouth, NS

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Job details

Permanent | Full-time
14 days ago

Benefits

Extended health care
Dental care
Paid time off
Paid vacation
Vision care
On-site parking

Skills

Accounts receivable
Google Suite
Customer communication
Google Docs
Client onboarding
Customer appointment booking
Client communication
Slack
Trello
Administrative support experience
Filing
Administrative and business operations experience
Asana
Administrative experience
Canva
Continuous improvement
Calendar management
Client services
Customer service orientation
Front desk
Accounts receivable processing
Office management
AI
monday.com
ClickUp
Communication skills
Client interaction
Team coordination

Full job description

About Pathfinder Bookkeeping

Pathfinder is a modern, cloud-based bookkeeping firm servicing businesses throughout Nova Scotia. We used cloud accounting software, digital workflows, automation, and AI-powered tools to delivery exceptional services to our clients.

We're looking for an organized, proactive, and technology-confident Administrative Coordinator to support our clients, bookkeeping team and daily office operations.

Position Summary

As the first point of contact for our clients, you'll help create a welcoming and professional experience while coordinating the administrative activities that keep our office running efficiently. This role combines reception, client service, office administration, workflow coordination and bookkeeping support.

Key Responsibilities

Welcome clients and visitors while providing exceptional customer service.
Answer phones, respond to emails, and coordinate client communications.
Schedule appointments and manage team calendars.
Coordinate new client onboarding and prepare engagement documentation.
Maintain organized digital and physical client files.
Prepare monthly invoicing, accounts receivable, and payroll administration support.
Assist bookkeepers with document preparation and administrative task.
Coordinate workflows, recurring tasks, and deadlines using ClickUp.
Support continuous improvement of office procedures and documentation.
Provide general administrative support to leadership and the bookkeeping team.

Required Qualifications

Minimum one year of administrative, office coordination, customer service, or client support experience.
Excellent organizational, communication, and customer service skills.
Strong digital literacy with the ability to confidently use cloud-based business applications. This includes professional email communication, online calendars, shared documents, file management, and collaboration tools. Experience with Google Workspace (Gmail, Calendar, Drive, Docs, and Sheets) is preferred.
Comfortable working in a digital-first office environment using tools such as Google Workspace, Missive, ClickUp, Canva, and other cloud-based business applications. The ability to learn new software quickly is more important than experience with any specific platform.
High attention to detail, professionalism, and discretion.

Nice to Have Qualifications

Experience using collaborative workplace software such as ClickUp, Missive, Google Workspace, Microsoft Teams, Slack, Monday.com, Asana, Trello, Notion, or similar platforms.
Experience in a bookkeeping, accounting, or other professional services environment.
Experience using AI tools such as ChatGPT, Microsoft Copilot, or similar productivity tools.

Why Join Pathfinder?

We offer:

Competitive compensation
Health, dental, and vision benefits
Paid time off at Christmas, in addition to paid vacation time and sick time
Monday to Friday daytime schedule
Ongoing learning and professional development
A collaborative, technology-focused workplace
Opportunities to grow as our firm continues to expand

Technology is at the heart of how we work. You don't need to know every application we use, but you should enjoy learning new tools, adapting to change, and finding better ways to work.

If you're organized, client-focused, and excited about working in a modern bookkeeping firm, we'd love to hear from you!

Pay: $21.00-$24.00 per hour

Benefits:

Dental care
Extended health care
On-site parking
Vision care

Work Location: In person

Quick apply

Refine Your Search

administrative assistants & receptionists jobs in yarmouth, ns

Office Coordinator

Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)

Office Administrative Assistant

Constitution d’une banque de personnes-ressources - Préposé.e à l’accueil

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