yarmouth, ns administrative assistants & receptionists Jobs – 5 Openings This Week

Administrative Coordinator
SHYFT Youth Services Society —Yarmouth, NS
- $25–$26 an hour
- Temporary
- Microsoft Office
- Administrative experience
- Human resources
Quick apply
4d
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Nova Scotia School Boards (NSSB) —Yarmouth, NS
- On call
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Constitution d’une banque de personnes-ressources - Préposé.e à l’accueil
Université Sainte-Anne —Barrington, NS
- $21.77 an hour
- Bilingual
- English
- Communication skills

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Administrative Coordinator

SHYFT Youth Services Society
Yarmouth, NS

Quick apply

Job details

Temporary | Full-time
4 days ago

Skills

Post-secondary education
Filing
Microsoft Office
Administrative experience
Human resources
Office management
Business
Communication skills
Time management

Full job description

Reports To: Executive Director
Employment Status: Full-Time Term Position
Term: Six (6) months, with the possibility of extension based on organizational needs and funding
Hours of Work: 32 hours per week

Salary: $25-$26 per hour
Start Date: July 8, 2026

Position Summary

The Administrative Coordinator provides high-level administrative, operational, and confidential support to the Executive Director and leadership team. This position is responsible for coordinating administrative functions, maintaining organizational records, supporting financial and human resource processes, and assisting with organizational planning and reporting.

Key Responsibilities

Executive and Administrative Support

Provide direct administrative support to the Executive Director.
Manage calendars, appointments, and organizational deadlines.
Prepare correspondence, reports, presentations, meeting agendas, and minutes.
Coordinate meetings, training sessions, and organizational events.
Maintain organized and secure filing systems, both electronic and paper.

Human Resources and Confidential Labor Relations Support

Maintain confidential employee personnel files and records.
Assist with recruitment activities, including posting positions, scheduling interviews, and preparing onboarding documentation.
Prepare and maintain confidential documents related to staffing matters, performance management, investigations, grievances, and disciplinary processes.
Maintain employee records, attendance information, and other human resource documentation.
Support management with policy development and implementation.
Handle sensitive information with a high degree of professionalism, discretion, and confidentiality.

Financial and Operational Administration

Assist with accounts payable and receivable processes.
Support payroll administration and benefit-related documentation.
Prepare invoices, purchase orders, and financial reports as assigned.
Assist with budgeting processes and monitoring expenditures.
Coordinate office supplies, equipment, and vendor relationships.

Reporting and Compliance

Assist with grant reporting and organizational reporting requirements.
Maintain records to ensure compliance with funder, legislative, and organizational requirements.
Support document preparation for audits, board meetings, and accreditation processes.
Assist in maintaining organizational policies and procedures.

Qualifications

Post-secondary education in Business Administration, Office Administration, Human Resources, or a related field, or an equivalent combination of education and experience.
Experience handling confidential human resources and labour relations information is considered an asset.
Proficiency with Microsoft Office Suite and office management software.
Strong organizational, time management, and problem-solving skills.
Excellent written and verbal communication skills.
Demonstrated ability to exercise sound judgment, maintain discretion, and handle sensitive information appropriately.

Core Competencies

Integrity and confidentiality
Professionalism and discretion
Organization and attention to detail
Initiative and adaptability
Strong interpersonal and communication skills
Ability to prioritize competing demands and work independently
Commitment to the mission and values of the organization

Working Conditions

This position primarily works in an office environment and may occasionally be required to attend meetings outside regular working hours. The role requires prolonged periods of sitting, computer work, and managing multiple priorities and deadlines.

Pay: $25.00-$26.00 per hour

Work Location: In person

Quick apply

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administrative assistants & receptionists jobs in yarmouth, ns

Administrative Coordinator

Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)

Constitution d’une banque de personnes-ressources - Préposé.e à l’accueil

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