Job Description for Administrative Assistant at WINSUN GROUP INC.
Job Title: Administrative Assistant
Job Code: 13110
Location: 200 - 185 Carlton Street, Winnipeg, Manitoba, R3C 3J1
Department: Sales and Marketing Department
Reports To: Winnie Zhang (CEO)
WINSUN Group Inc. is a leading international business consultancy dedicated to empowering entrepreneurs in their pursuit of global success. With a mission to facilitate seamless business expansion, we offer a wide array of specialized services tailored to the unique needs of start-up ventures in Canada.
Our seasoned team of experts brings a wealth of knowledge and experience to the table, providing invaluable insights, strategic guidance, and innovative solutions. Whether you aim to establish a new venture, boost sales, leverage digital marketing, optimize operations, or harness the power of analytical data, we are your steadfast partner in achieving remarkable results.
We take pride in our local presence, enabling us to understand your organization's unique environment and challenges. Through collaborative brainstorming and an unwavering entrepreneurial attitude, we go above and beyond to exceed your expectations and create tangible value for your business.
At WINSUN Group, excellence is our driving force. We are committed to helping you unlock your full potential, navigate complex landscapes, and seize every opportunity for growth. With our unwavering dedication to your success, we are your trusted partner on the journey to triumph in the global marketplace.
Job Summary: The Administrative Assistant at WINSUN GROUP INC. is responsible for providing efficient administrative support to ensure the smooth operation of the office. This role involves a variety of tasks including preparing and editing documents, managing communication, scheduling, and maintaining organizational systems.
Main Duties and Responsibilities:
Document Preparation and Management:
- Prepare, key in, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports, and related material from machine dictation and handwritten copy.
- Set up and maintain both manual and computerized information filing systems to ensure efficient document management.
Communication and Coordination:
- Open and distribute incoming regular and electronic mail and other materials, coordinating the flow of information internally and with other departments and organizations.
- Answer telephone and electronic inquiries, relaying telephone calls and messages appropriately.
- Greet visitors, ascertain the nature of their business, and direct them to the appropriate person or department.
Scheduling and Organization:
- Schedule and confirm appointments and meetings for the employer, ensuring efficient time management.
- Arrange travel schedules and make necessary reservations to support business travel requirements.
- Organize conferences, including the preparation and distribution of meeting agendas and minutes.
Office Management:
- Order office supplies and maintain inventory to ensure the office is well-stocked and equipped.
- Determine and establish office procedures to streamline workflow and improve efficiency.
- May compile data, statistics, and other information to support research activities.
Supervision and Training:
- May supervise and train office staff in procedures and the use of current software to ensure consistent performance standards.
Qualifications:
- Proven experience as an administrative assistant or in a relevant role.
- Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, and MS Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize workload effectively.
- Attention to detail and problem-solving skills.
- High school diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus.
Working Conditions:
- Office environment with standard working hours. Occasional overtime may be required.
How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to [email protected].
WINSUN GROUP INC. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $18.00-$18.50 per hour
Expected hours: 30 per week
Additional pay:
Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible language requirement:
Schedule:
Education:
- Bachelor's Degree (preferred)
Experience:
- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)
Work Location: In person
