25 Best administrative assistant jobs in westbank, bc (Hiring Now!)

Executive Assistant
Robbie G Presents —Kelowna, BC
*Degree*: A bachelor’s degree in business administration, human resources, or a related field is preferred, though not required.
$65,000–$75,000 a year
Quick apply
13d
Office Assistant (part-time)
Falcon Refrigeration and Air Conditioning —West Kelowna, BC
This role will provide bookkeeping and administrative services for the company. Hours of work are Monday to Friday, 12:30-4:30pm and in the summer (generally…
$23–$25 an hour
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5d
Accounting Clerk/Administrative Assistant
BCMI Management Ltd. —Summerland, BC
You should have strong administrative skills and have the ability to manage a busy and varied workload in a busy environment. Job Types: Full-time, Part-time.
$3,000–$4,000 a month
Quick apply
Office Administrator
MAKR Group —Kelowna, BC
Being that first friendly voice on the phone, or perfectly written email for interacting with customers and suppliers and the general public.
$44,570–$49,920 a year
Quick apply
Medical Office Assistant
Kelowna Vascular —Kelowna, BC
There may be days that require more hours to complete more work. This position performs a variety of administrative and reception duties:
$25–$30 an hour
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Office Administrator
Sun Valley Electric Ltd —Kelowna, BC
Perform general clerical duties, including photocopying, scanning, mailing, and filing. Answer phone calls and respond to inquiries in a professional manner.
$23.50–$25.00 an hour
Quick apply
Office Administrator
Pinchin Ltd. —Kelowna, BC
We have opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to…
$50,000–$55,000 a year
Quick apply
Medical Office Assistant
Central Okanagan Division of Family Practice —Kelowna, BC
MOA certificate from an accredited educational institution. Electronic medical records: 1 year (required). Job type: *Permanent, Casual, Full-time, Part-time.
$20–$30 an hour
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Medical Office Assistant (Part-time)
Cardiology Associates —Kelowna, BC
_Chart prep, filing documents, data entry_. _Cleaning and re-setting exam rooms_. We are seeking a part-time (4 days per week) Medical Office Assistant with…
Pay information not provided
Quick apply
Administrative Assistant
First Nations Health Authority —West Kelowna, BC
To be successful in this role you will have successful completion of grade 12 plus a certificate in office administration or an equivalent combination of…
$70,940 a year
Medical Office Assistant
Okanagan Dermatology Clinic —West Kelowna, BC
Front waiting room - check-ins, greeting, and room preparation. Cleaning the clinic - quick tidy between patients and deep cleans at open and close, autoclaving…
$35,360–$44,000 a year
Quick apply
6d
General Office Assistant in Pub/Liquor Store
Barley Mill Brew Pub —Penticton, BC
Balancing of cash floats and reconciliation of daily sales, lotto and tip outs. Ideal candidate will have a flexible schedule, strong administrative background…
$16.75–$29.38 an hour
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Administrative Assistant
Mission Group Enterprises —Kelowna, BC
Mission Group provides team members with a competitive base salary, variable pay, annual merit pay increases, paid vacation, a comprehensive benefit plan, a…
$45,000–$58,000 a year
Quick apply
4d
Administrative Assistant
Mercury Consulting Inc. —Kelowna, BC
Personal vehicle insured for business use and valid driver's license. Update website and social media profiles. Client updates in CRM software.
$19–$23 an hour
Quick apply
4h
Administrative Assistant
Bee-Clean Building Maintenance —Kelowna, BC
Professional phone etiquette – some after-hours calls required. Collecting and dispatching work orders for various accounts. Expected hours: 40 per week.
From $22.50 an hour
Quick apply
6d
Executive Assistant
Grizzli Winery —West Kelowna, BC
This experience can be in any field of work. This position works directly with the GM who works regular day time hours, but is available on evenings/weekends…
Pay information not provided
Quick apply
Administrative Assistant
KCR Community Resources —Kelowna, BC
We believe in a community where individuals and families are supported in leading healthy, productive, and fulfilling lives.
$22 an hour
Quick apply
Executive Assistant
Steve Laursen Commercial Real Estate @ Royal Lepage Kelowna —Kelowna, BC
Real estate license is not required. Handle incoming calls and emails with professionalism and discretion. Update CRM database with current market and client…
$55,000–$75,000 a year
Quick apply
Administrative Assistant
Tarja K. McLean Notary Public —Kelowna, BC
Perform clerical duties such as filing, photocopying, scanning, and organizing documents. Assist in managing the front desk area and greeting visitors.
$20–$28 an hour
Quick apply
Medical Office Administrator (MOA)
The Newly —Kelowna, BC
Answer multi-line phone system and emails to ensure well timed communication with clients, community partners, and potential inquiries.
$43,000–$60,000 a year
Quick apply
2d
Office Administrator
Lift Auto Group —Kelowna, BC
Serve as the primary point of contact at the front desk for visitors and answer incoming/outgoing calls in a professional manner.
$50,000–$60,000 a year
Quick apply
12d
Executive Assistant
Interior Health Authority —Kelowna, BC
The Executive Assistant’s primary responsibilities include coordinating and organizing workflow; determining priorities; composing correspondence (confidential…
$31.92–$43.90 an hour
5d
Administrative Assistant
University of British Columbia —Okanagan, BC
Prepares financial documents and performs accurate and timely entry of financial transactions (i.e. cash deposits, internal service transactions, invoices,…
$30.96–$35.51 an hour
11d
Partner Administrative Assistant
KPMG —Kelowna, BC
Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials. College diploma or experience with an administrative…
$46,500–$70,000 a year
office administrative assistant
0925218 B.C. LTD. DBA Sussex Insurance —Westbank, BC
Answer telephone and relay telephone calls and messages. Set up and maintain manual and computerized information filing systems. Hours: 40 hours per week.
$32.50 an hour

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Executive Assistant

Robbie G Presents Kelowna, BC

Quick apply

Job details

Full-time 13 days ago

Benefits

Dental care
Paid time off
Vision care

Skills

Logistics
High school diploma or GED
Project management
Bachelor's
Human resources
Recruiting
Organizational skills
Human Resources
Business
Communication skills
Time management

Full job description

Job Title: Executive Assistant

Location: Kelowna, BC - 100% In Office Role

Base Salary: $65,000 to $75,000 CAD, UNLIMITED paid time off, health / dental / vision benefits, UNLIMITED opportunities for career growth with a highly experienced team, potential for year end bonus

Reports To: General Manager

We are seeking a highly organized and proactive Executive Assistant to join our start up at Martell Media. The ideal candidate will be a versatile professional capable of managing a wide range of responsibilities, from administrative tasks to creating standard operating procedures, to screening and onboarding new team members. This role requires a detail-oriented individual who can handle emails, administrative duties, and operational and logistical tasks efficiently. Additionally, the Executive Assistant will be leading the community program initiatives for at-risk youth.

This is not a 9-5 role, we are looking for the right person who is committed to the vision of the company and is flexible as needed. We do not prioritize how much you work but we value the quality and output over time spent.

EXECUTIVE SUPPORT:

Client Care: Provide top-notch support to clients, ensuring their needs are met promptly and professionally.

Calendar Management: Oversee and organize the General Manager’s schedule, including meetings, appointments, and events.

Inbox Management: Manage and prioritize the General Manager’s email inbox, ensuring timely responses and handling of correspondence.

PTO Calendar Management: Track and manage the Paid Time Off (PTO) calendar for the General Manager, ensuring alignment with organizational needs.

Meeting Preparation: Prepare agendas, take minutes, and ensure follow-up on action items from meetings.

Travel Coordination: Arrange travel plans, including booking flights, accommodations, and transportation, ensuring cost-effectiveness and efficiency.

Document Management: Draft, review, and manage important documents and presentations, ensuring accuracy and timely delivery.

Expense Reporting: Track and submit expense reports for the General Manager, ensuring compliance with company policies.

Confidentiality Management: Handle sensitive information with discretion, maintaining a high level of confidentiality in all tasks.

Project Assistance: Support the General Manager in managing and executing special projects, including research, coordination, and tracking progress.

OPERATIONAL EXCELLENCE:

SOP Creation and Maintenance: Develop and maintain Standard Operating Procedures (SOPs) to ensure consistency and efficiency in operations.

Organizational Process Improvement and Automation: Identify areas for process improvement and implement automation to enhance organizational efficiency and effectiveness.

Systems and Process Management: Manage and optimize systems and processes across platforms like Notion, Google Drive, and Greenhouse Applicant Tracking System. This includes organizing digital workspaces, streamlining document management, enhancing team collaboration, and ensuring that all tools are used effectively to support the organization’s goals.

HUMAN RESOURCES SUPPORT:

Benefits Administration: Manage employee benefits programs, ensuring that team members have access to the resources they need.

Maintaining Team Member Files: Keep accurate and up-to-date records of all team members, ensuring compliance with legal and organizational standards.

Preparing Contracts: Draft and manage contracts for employees, ensuring clarity and adherence to company policies.

Onboarding and Off-boarding: Facilitate smooth transitions for new hires and departing employees, ensuring a seamless onboarding and off-boarding experience.

Recruitment: Support the recruitment process by screening candidates, coordinating interviews, and assisting in the selection process.

Developing Team Development Processes: Design and implement processes that support the professional growth and development of team members.

Annual Review Process: Coordinate and manage the annual review process, ensuring timely and constructive feedback for all employees.

Payroll Management: Oversee the payroll process, ensuring accurate and timely payment of employee wages.

Compensation Plan Establishment: Assist in the development and implementation of compensation plans that align with organizational goals and market standards.

COMMUNINTY DEVELOPMENT:

Program Activation: Accountable for developing and building the company’s presence in the community by activating At-risk youth and Kings Club programs. This includes planning, organizing, and executing events and initiatives that engage and support at-risk youth, fostering positive relationships and community impact.

QUALIFICATIONS & SKILLS:

Experience: A minimum of 3-5 years of experience in an executive assistant role, logistics, project management or other customer facing roles. Experience in HR functions, community engagement, and process optimization is a plus.
Technical Proficiency: Strong proficiency in digital tools and platforms such as Notion, Google Workspace, Applicant Tracking Systems, and other relevant software.
Organizational Skills: Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with clients, team members, and community partners.
Problem-Solving Ability: Strong problem-solving skills, with the ability to identify areas for improvement and implement effective solutions.
Discretion and Confidentiality: A high level of discretion and the ability to handle sensitive information with confidentiality.
Detail-Oriented: Keen attention to detail, ensuring accuracy in tasks such as document management, calendar scheduling, and project coordination.
Proactive Attitude: A proactive and self-motivated approach, with the ability to anticipate the needs of the General Manager and the organization.
Interpersonal Skills: Strong interpersonal skills, with the ability to build positive relationships with clients, team members, and community stakeholders.
Flexibility: The ability to adapt to changing priorities and work in a fast-paced environment.

EDUCATIONAL BACKGROUND:

Degree: A bachelor’s degree in business administration, human resources, or a related field is preferred, though not required.
Certifications: Relevant certifications in HR, project management, or executive assistance are a plus.

CULTURAL FIT:

Vision Alignment: A deep understanding and commitment to the organization's mission and goals, ensuring that all actions and decisions reflect and support the broader vision.
Team Player: A collaborative mindset, with the ability to work effectively as part of a team and contribute to a positive & healthy work environment while also having a calm demeanor.
Commitment to Excellence: A strong commitment to maintaining high standards of excellence in all aspects of work.

ABOUT MARTELL MEDIA:

We’re on a mission to inspire people to be their best versions of themselves and share their transformations with the world.

Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies.

He was named Canada’s top angel investor, and he's completed over 40+ investments with notable companies like Udemy, Intercom, and Unbounce.

If you are hungry for growth, opportunity, and impact - and want to join our high-performer team, this role may be for you…what we value:

We value:

✅Be the example…growth mindset.

✅Simple scales…we scale with simplicity, not complexity.

✅Build the people…we build people, the people build the business.

IMPORTANT NOTE: We require all applicants who want to be considered for an interview to submit an initial VIDEO submission (under 5 min). Successful in process candidates will also be asked to complete a paid project to demonstrate a required skill set.

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Education:

Secondary School (preferred)

Work Location: In person

Application deadline: 2024-09-10

Quick apply

administrative assistant jobs in westbank, bc

Executive Assistant

Office Assistant (part-time)

Accounting Clerk/Administrative Assistant

Office Administrator

Medical Office Assistant

Office Administrator

Office Administrator

Medical Office Assistant

Medical Office Assistant (Part-time)

Administrative Assistant

Medical Office Assistant

General Office Assistant in Pub/Liquor Store

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant

Medical Office Administrator (MOA)

Office Administrator

Executive Assistant

Administrative Assistant

Partner Administrative Assistant

office administrative assistant

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