25 Best administrative coordinator jobs in Mississauga, ON (Hiring Now!)

Office Coordinator - Administrative Assistant
Ingenuity —Oakville, ON
Current valid driver's license & the ability to travel occasionally. O Track fleet vehicle registrations, insurance, and driver compliance, and assist with…
$50,000–$65,000 a year
Quick apply
3d
Sales Administrator Coordinator
Onyx Fire Protection Services —Mississauga, ON
Handle a high volume of incoming calls and emails, client requests. Excellent typing and data entry skills. Work closely with sales reps and account managers to…
Quick apply
17h
Dental treatment coordinator/Admin Lead
Toronto Lakeshore Dental —Etobicoke, ON
Knowledge of dental insurance, billing, and compliance regulations. Strong leadership, communication, and organizational skills.
$25–$40 an hour
Quick apply
9d
Montessori Coordinator/ Supervisor
Ashwood Glen —Burlington, ON
AMI or MACTE teacher certification with 5+ years teaching experience in an accredited primary classroom. Act as a spokesperson for the school within the local…
$28–$32 an hour
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Patient Care Coordinator
Eterna Health —Mississauga, ON
- Process all new incoming leads and referrals that are received by email, fax and through Salesforce: *communicate effectively with patients and answer…
From $20 an hour
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2d
Program Coordinator
STEMstein —Mississauga, ON
The Project Coordinator will serve as a vital link between the Curriculum Specialist and the rest of the team, ensuring seamless execution of projects and…
$35,000–$50,000 a year
Quick apply
3d
Student Coordinator
International Student Guardianship Canada —Toronto, ON
The role is remote work-from-home but requires school visits (1 per month on average) and in-person support for rare student emergencies.
$47,000–$57,000 a year
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10d
Hygiene Coordinator
Family Dentist Tree —Oakville, ON
Support the Office Manager with administrative tasks to ensure seamless hygiene operations. *Insurance & Accounts*: Handle insurance claims for hygiene-related…
$25–$32 an hour
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Dental Treatment Coordinator
Westwood dental —Mississauga, ON
Collaborate with healthcare professionals, including nurses and doctors, to develop comprehensive treatment strategies. Job Types: Full-time, Permanent.
$25–$35 an hour
Quick apply
10d
Treatment Coordinator/Office Manager
Tanglewood Dental Office —Oakville, ON
You will actively schedule appointments and host several consultations as necessary to ensure patients understand and can follow their treatment plans to…
Quick apply
11d
Experienced Real Estate Front Desk Coordinator (Full-Time)
In2ition Realty —Mississauga, ON
Faxing, photocopying and filing as needed. Distributing incoming correspondence (i.e. courier packages, mail, faxes). Broker loading new resale listings.
$23–$25 an hour
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Dental Treatment Coordinator
Confidential —Toronto, ON
Family Dental practice at Pape and Danforth on street level is seeking an experienced Treatment coordinator to work aside our existing staff of dental…
$27–$29 an hour
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Dental Receptionist & Treatment Coordinator! ONLY with prior experience.
Dental Office —Scarborough, ON
Answer and manage incoming calls. Dental receptionist: 3 years (required). Assist with administrative tasks to ensure efficient office operations.
Quick apply
Vietnam Agent & Student Coordinator
Toronto International Academy —Mississauga, ON
The main duty will be developing and working with overseas education agencies, schools, prospective students and parents in Vietnam to recruit students for the…
$22–$23 an hour
Quick apply
JCC Maccabi Games Administrative Coordinator
Prosserman Jewish Community Centre —North York, ON
G. Communicate with, volunteers, spectators, and participants both in persons and frequently check and respond to any important e-mails regarding JCC Maccabi,…
$52,000–$60,000 a year
Quick apply
9d
Senior Scheduling Coordinator
Alpha Resources Ltd. —Scarborough, ON
Alpha Resources Ltd. is a leading community support service provider in the Greater Toronto Area, providing a suite of staffing and human capital development…
$52,000–$62,400 a year
Quick apply
4d
Co-ordinator – Parts Service
Peel Regional Police —Brampton, ON
Applicants in consideration for hire shall be subject to a thorough background investigation that includes, but is not limited to, police checks with local,…
3d
Office Coordinator
Maintemp —Burlington, ON
Assist with office phone calls; schedule technician appointments. Receive and/or organize incoming shipments. File, sort, organize office paperwork.
$25 an hour
Quick apply
Sleep Dentistry Treatment Care Coordinator
Hamilton Dental Office —Hamilton, ON
Answer phone calls with proper phone etiquette and respond to patient inquiries. Assist with insurance verification and claims processing.
$27–$29 an hour
Quick apply
Executive Coordinator
Roteq Machinery —Concord, ON
Are you willing to complete background checks (i.e. criminal and social media) and at least two professional references (as a condition of employment)?
Quick apply
10d
Dental Treatment Coordinator
Little Pearls Pediatric Dentistry —Toronto, ON
Coordinate patient treatment plans and review in detail with parents. Utilize knowledge of dental terminology to facilitate clear communication among families.
$24–$28 an hour
Quick apply
2d
Dental Assistant/ Treatment Coordinator
Bisson Dentistry —Guelph, ON
Bisson Dentistry is looking to add an outstanding *Level II Dental Assistant/ Treatment Coordinator *to our Team. Bisson Dentistry's core values are to be a…
Quick apply
Client Care Coordinator
Maggas Medical Inc. —North York, ON
Process patient accounts receivable and payable transactions (credit card, debit, cheque & cash payments), when required. CRM data entry and maintenance.
$23–$24 an hour
Quick apply
4d
Dental Treatment coordinator
Bite Dental —Toronto, ON
Day-to-day responsibilities as a dental treatment coordinator include outlining dental options for clients, interacting regularly with the dentist, providing…
$23–$28 an hour
Quick apply
Front Desk Coordinator
Universal Soul Service Corp. —Scarborough, ON
Work with and assist the Centre Coordinator in coordinating the daily operations of the centre activities, performing general administrative duties supporting…
$20–$23 an hour
Quick apply

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Office Coordinator - Administrative Assistant

Ingenuity Oakville, ON

Quick apply

Job details

Full-time 3 days ago

Benefits

Extended health care
RRSP match
Disability insurance
Dental care
Tuition reimbursement
Paid time off
Company events
Vision care
Life insurance
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Post-secondary education
Filing
English
DEC
Administrative experience
Accounting
Human resources
Organizational skills
Office management
Associate's degree
Communication skills
Driving Licence
Time management
Office experience

Full job description

Are you a people person who thrives in a dynamic environment? Do you excel at juggling multiple tasks and providing exceptional administrative support? If you have a knack for keeping things organized and running smoothly, we want to hear from you!

We are looking for a full time Office Coordinator to be at the heart of our head office location in Oakville. This role reports directly to the Human Resources Leader and offers a competitive salary, plus full benefits.

About Us:

Ingenuity Development is a rapidly growing general contractor, design-builder and construction manager, that has earned a reputation for integrity and quality construction. Opened in 2007 by our three principals, Mario, Peter, and Matthew, Ingenuity is known for bringing a passion for craftsmanship and an emphasis on relationship to commercial construction projects.

Our secret to success is simple: hire great people and trust them to excel in their roles while continuously improving how we deliver results. Here’s the formula: Happy team = happy clients.

About the role:

The Office Coordinator – Administrative Assistant position is a full-time role at the heart of our Oakville head office. Reporting to the Human Resources Leader, this position ensures efficient office operations, provides human resources support, and supports our executive team members by providing exceptional administrative assistance. The Office Coordinator – Administrative Assistant demonstrates a detail-oriented competency and is a self-starter and team player with a strong understanding of bookkeeping and accounting practices, strong administration skills, and general office management.

Key Responsibilities:

· Office Management:

o Answer general phone inquiries using a professional and courteous manner. Direct phone inquires to the appropriate staff members. Reply to general information requests with accurate information.

o Greet clients/suppliers/visitors to the organization in a professional and friendly manner.

o Prepare correspondences, reports, and presentations as required.

o Coordinate office operations, including supply management, facility maintenance, and inventory management. Ensure the office is well-stocked and organized.

o Plan and coordinate internal and external events, including meetings and conferences.

o Develop and implement procedures to improve efficiency in office operations.

o Assist with budget management and tracking of office expenses.

· Administrative Functions:

o Develop and implement effective procedures for the continuous improvement of office operations, including organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; completing cost/efficiency comparisons for services and supplies.

o Support field staff by ordering supplies, and coordinating/assisting with field office management.

o Support budget tracking and expense management for office-related activities

Prepare and maintain accurate documentation and records for various meetings and projects.

· Human Resources, Departmental Support, and Compliance:

o Collaborate with HR to maintain personnel files, and coordinate onboarding and orientation for new employees.

o Assist in performance management and employee engagement initiatives, including the annual appraisal process as well as engagement surveys.

o Provide administrative support to department leaders on HR, H&S, and cross-functional initiatives.

o Coordinate with Health & Safety partners to ensure the H&S Management program is up-to-date, compliant with regulations, and posted in the office and on all site trailers.

o Maintain accurate company-wide training records on Safety Loop.

Coordinate with Health & Safety partners and Department leaders to book required staff training in a timely manner.

· Insurance and Fleet Management:

o Manage business and project insurance policies, ensuring no lapses in coverage

o Process insurance claims and ensure timely reporting of accidents and injuries

o Track fleet vehicle registrations, insurance, and driver compliance, and assist with vehicle procurement and renewals.

· IT and Telephony:

o Act as a liaison for all technology, coordinating with IT to ensure timely resolution of any technology related issues.

o Be the point of contact for all telephony services. Work closely with the provider (Telus) to maintain accurate records of phone line renewals and maintenance.

· Cross-Functional Support:

o Provide limited executive support, including scheduling meetings, taking and distributing minutes, preparing correspondence, and assisting with key initiatives as needed.

About you:

You are perfect for this role because you have:

· A minimum of three years of experience in office coordination, HR, or operations.

· A post-secondary certificate, diploma, or degree in office administration would be an asset.

· High degree of Organizational Skills, Prioritization, and Time Management

· Ability and desire to provide the highest level of customer service to both internal and external clients.

· Excellent verbal and written communication skills.

· High degree of professionalism, reliability, discretion, & dependability

· Enthusiastic self-starter with a "can-do" approach to work.

· Current valid driver's license & the ability to travel occasionally.

· Proficient in all Microsoft 365 applications – Word, Excel, and PowerPoint Knowledge

· Ability to multi-task and organize self and others in a fast-paced environment.

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Additional pay:

Bonus pay

Benefits:

Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Tuition reimbursement
Vision care

Schedule:

Monday to Friday

Application question(s):

Are you eligible to work in Canada on a full-time basis?

Education:

DCS / DEC (preferred)

Language:

English (required)

Work Location: In person

Application deadline: 2024-12-27

Quick apply

administrative coordinator jobs in Mississauga, ON

Office Coordinator - Administrative Assistant

Sales Administrator Coordinator

Dental treatment coordinator/Admin Lead

Montessori Coordinator/ Supervisor

Patient Care Coordinator

Program Coordinator

Student Coordinator

Hygiene Coordinator

Dental Treatment Coordinator

Treatment Coordinator/Office Manager

Experienced Real Estate Front Desk Coordinator (Full-Time)

Dental Treatment Coordinator

Dental Receptionist & Treatment Coordinator! ONLY with prior experience.

Vietnam Agent & Student Coordinator

JCC Maccabi Games Administrative Coordinator

Senior Scheduling Coordinator

Co-ordinator – Parts Service

Office Coordinator

Sleep Dentistry Treatment Care Coordinator

Executive Coordinator

Dental Treatment Coordinator

Dental Assistant/ Treatment Coordinator

Client Care Coordinator

Dental Treatment coordinator

Front Desk Coordinator

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