25 Best administrative coordinator jobs in Toronto, ON (Hiring Now!)

JCC Maccabi Games Administrative Coordinator
Prosserman Jewish Community Centre —North York, ON
G. Communicate with, volunteers, spectators, and participants both in persons and frequently check and respond to any important e-mails regarding JCC Maccabi,…
$52,000–$60,000 a year
Quick apply
10d
Dental treatment coordinator/Admin Lead
Toronto Lakeshore Dental —Etobicoke, ON
Knowledge of dental insurance, billing, and compliance regulations. Strong leadership, communication, and organizational skills.
$25–$40 an hour
Quick apply
10d
Dental Receptionist & Treatment Coordinator! ONLY with prior experience.
Dental Office —Scarborough, ON
Answer and manage incoming calls. Dental receptionist: 3 years (required). Assist with administrative tasks to ensure efficient office operations.
Quick apply
Executive Coordinator
Roteq Machinery —Concord, ON
Are you willing to complete background checks (i.e. criminal and social media) and at least two professional references (as a condition of employment)?
Quick apply
11d
Dental Treatment Coordinator
Westwood dental —Mississauga, ON
Collaborate with healthcare professionals, including nurses and doctors, to develop comprehensive treatment strategies. Job Types: Full-time, Permanent.
$25–$35 an hour
Quick apply
10d
Administrative and Records Coordinator
University of Toronto —Toronto, ON
Demonstrated ability to coordinate efficient administrative processes and to maintain electronic filing systems. Writing routine documents and correspondence.
5d
Montessori Coordinator/ Supervisor
Ashwood Glen —Burlington, ON
AMI or MACTE teacher certification with 5+ years teaching experience in an accredited primary classroom. Act as a spokesperson for the school within the local…
$28–$32 an hour
Quick apply
Senior Scheduling Coordinator
Alpha Resources Ltd. —Scarborough, ON
Alpha Resources Ltd. is a leading community support service provider in the Greater Toronto Area, providing a suite of staffing and human capital development…
$52,000–$62,400 a year
Quick apply
5d
Treatment Coordinator/Office Manager
Tanglewood Dental Office —Oakville, ON
You will actively schedule appointments and host several consultations as necessary to ensure patients understand and can follow their treatment plans to…
Quick apply
12d
Program Coordinator, Workplace Essential Skills Training
Vancouver Island University —Canada
Valid Class 5 Driver's license (and a confirmed satisfactory driving record). Reporting to the Campus Administrator and Program Coordinator for Professional…
$34.23 an hour
9d
MDS/RAI Coordinator or Lead Full-Time Permanent (Long Term Care)
Hawthorne Place Care Centre —Toronto, ON
As a member of the in-home management team, participate in the recruitment, selection, training, and performance management of in-home staff, analysis of…
Quick apply
Hygiene Coordinator
Family Dentist Tree —Oakville, ON
Support the Office Manager with administrative tasks to ensure seamless hygiene operations. *Insurance & Accounts*: Handle insurance claims for hygiene-related…
$25–$32 an hour
Quick apply
Office Coordinator
Maintemp —Burlington, ON
Assist with office phone calls; schedule technician appointments. Receive and/or organize incoming shipments. File, sort, organize office paperwork.
$25 an hour
Quick apply
Office Coordinator
Royal City Soccer Club —Burlington, ON
During our pre-season from March through May, the focus will be on marketing and advertising our camp program, securing facility permits, recruiting summer camp…
$19–$21 an hour
Quick apply
Road Test Coordinator
ET Transport —Vaughan, ON
Valid driver’s license with a clean driving record. Provide constructive feedback to driver’s post-test; Stay updated on industry regulations and best practices…
$30–$35 an hour
Quick apply
Experienced Real Estate Front Desk Coordinator (Full-Time)
In2ition Realty —Mississauga, ON
Faxing, photocopying and filing as needed. Distributing incoming correspondence (i.e. courier packages, mail, faxes). Broker loading new resale listings.
$23–$25 an hour
Quick apply
Treatment Coordinator
Scarborough —Scarborough, ON
Successful candidate will have a friendly and outgoing personality, is a team player, dedicated and responsible. Dental office: 2 years (required).
Quick apply
Administrative Coordinator - Barzakay Clinic - Regular Part time 2024-11346
Sunnybrook Health Sciences Centre —Toronto, ON
Providing coordination and implementation support in implementing new processes and improving on established scheduling processes and arranging programming…
Quick apply
3d
Student Coordinator
International Student Guardianship Canada —Toronto, ON
The role is remote work-from-home but requires school visits (1 per month on average) and in-person support for rare student emergencies.
$47,000–$57,000 a year
Quick apply
11d
Scheduling and Administrative Coordinator
Street Haven at the Crossroads —Toronto, ON
Oversee mail delivery, including collecting, date stamping, slotting incoming mail, and notifying residents of incoming mail via email.
$55,000–$60,000 a year
Quick apply
3d
Day Camp Administrative Coordinator
YMCA of Greater Toronto —Markham, ON
Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations…
$20.50 an hour
Quick apply
2d
Administrative Services Coordinator
Moneris Solutions —Toronto, ON
A workplace committed to investing in Diversity, Equity and Inclusion (DEI) through various initiatives including, employee inclusion groups (EIGs), mentorship,…
8d
Program Coordinator
STEMstein —Mississauga, ON
The Project Coordinator will serve as a vital link between the Curriculum Specialist and the rest of the team, ensuring seamless execution of projects and…
$35,000–$50,000 a year
Quick apply
4d
Administrative Co-Ordinator
SickKids —Toronto, ON
Business or administrative degree/post-diploma program. Diverse duties will support the operations of this clinical portfolio, including financial and…
1d
Day Camp Coordinator
YMCA of Greater Toronto —Greater Toronto Area, ON
Daily access to a vehicle and valid license and ability to travel within your assigned region. Standard First Aid and CPR ‘C’ certificate valid until the last…
$21.50 an hour
Quick apply
2d

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JCC Maccabi Games Administrative Coordinator

Prosserman Jewish Community Centre North York, ON

Quick apply

Job details

Full-time 10 days ago

Benefits

Casual dress
Extended health care
On-site gym
Dental care
Paid time off
On-site childcare
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Computer operation
Microsoft Excel
Logistics
Administrative experience

Full job description

JCC MACCABI ADMINISTRATIVE COORDINATOR

Job Type: Full Time Position

Location: Prosserman JCC 4588 Bathurst Street, North York ON (Bathurst/Sheppard Area) and the Schwartz/Reisman Centre, 9600 Bathurst Street, Vaughan, ON (Bathurst and Rutherford area)

Annual Salary: $52,000 - $60,000.00

About the JCC

At the JCC, you are part of something bigger. You matter.

The JCC is an open, inclusive, and welcoming community, where belonging is everything. The J has become one of the largest platforms for engagement and connection to community in the Greater Toronto Area; a place where multiple generations can strengthen their body, mind, and soul. Programs include arts and culture, aquatics, recreation, education, sports, fitness, daycare, day camp, and more. For over 100 years, JCCs have been serving Jewish communities around the world. There are over 300 JCCs globally and 150 in North America. 1.5 million people enter a JCC each week in North America.

In the JCC’s Strategic Plan, it set a bold and ambitious goal that, by 2026, the number of people engaging with the Prosserman JCC and the Schwartz/Reisman Centre will triple as the JCC becomes the centre of a thriving Jewish community. We are on a growth path of transformative change so that, when we’re done, 75,000 people annually will experience the JCC’s new mission; to be a hub of community, dedicated to the enrichment of Jewish life through meaningful shared experiences.

Are YOU our JCC Maccabi Administrative Coordinator?

The JCC Maccabi Administrative Coordinator, under the supervision of the JCC Maccabi Director, ensures the smooth operation of the office and its functions with a high level of professionalism. This role involves working closely with the Director and Games leadership team to implement all aspects of the JCC Maccabi program effectively. The assistant must be well-organized, personable, and adaptable, with the ability to work varying hours to meet the demands of the role. Proficiency in basic computer programs such as Word, Excel, and PowerPoint is essential to maintain organized records and manage administrative details. While the primary schedule is Monday through Friday, occasional evenings and Sundays may be required, with hours increasing as the Games approach and during the event itself.

Key Responsibilities:

Planning Process

1. Manage the organization of the JCC Maccabi office including managing the administration and registration of local delegation athletes, delegation heads, coaches, volunteers, VIPs, staff, vendors, and guests.

2. Organize all records and database systems so that they can be updated, maintained, and retrieved in a quick and efficient manner. Manage administrative lists and data and distribute information to colleagues and team members as needed.

3. Ongoing promotion of the Games and assist in recruitment, volunteers, and delegation athletes. Generating and following up on leads via phone, conversations, or other mediums.

4. Follow up directly with all individuals necessary to collect and manage information required for participation in, and smooth execution of the program. Examples includes registration information, payment, and lead management.

5. Support social media story gathering, and distribution as directed by the Marketing team and Games Director

6. Assist the Director as liaison as needed with JCC staff, committees, visiting delegations, volunteers, guests and members.

7. Program and meeting support including managing mailings (both incoming and outgoing), create meeting notices, confirm meeting dates with staff and lay people, meeting and presentation prep (power point, handout materials, name cards etc.) taking minutes and notes, space set-up, catering arrangements.

8. Order uniform/ swag, collecting sizing, supporting distribution

9. Work closely with volunteer, and registration committees to oversee the pre-Games temporary Maccabi Central set up (usually 6-8 weeks prior to Games) and organize credential/t-shirt/packet pick-ups and handout.

10. Order, track, arrange storage for supplies being delivered prior to the Games and help keep everything organized and accounted for.

11. Be flexible in handling additional tasks assigned by the Director as needed.

Week of Games

During the week of, the JCC Maccabi Administrative Coordinator will oversee making sure all administrative and logistical tasks run smoothly. Stationed at “JCC Maccabi Central” and will take care of any or all of the following:

a. Support administrative and information sharing needs of Games leadership and volunteer teams

b. Manage credential pick-ups and reprinting

c. Manage will-call for credentials at Opening Ceremony

d. Source, order, and arrange distribution of extra last-minute supplies.

e. Support Score Reporting to ensure all results are captured and posted.

f. Manage and update the app, supporting social media coverage, working on mass text messaging services

g. Communicate with, volunteers, spectators, and participants both in persons and frequently check and respond to any important e-mails regarding JCC Maccabi, and either answering or directing calls to appropriate staff and lay people.

h. Coordinate with maintenance and operations and support set-up and clean up as needed.

i. Run any necessary errands and jump in to help as needed.

What you do well

You excel in organization, communication, and adaptability, efficiently managing administrative processes while proactively promoting programs and engaging stakeholders. Skilled in coordinating logistics such as supply tracking, uniform distribution, and event setup, you handle tasks with precision. Your ability to manage last-minute changes ensures smooth operations and successful outcomes.

What you will receive

The opportunity to work with some of the most passionate, driven, and effective community builders and educators in Toronto. Be part of a culture that will continue to challenge and empower you to keep learning and growing.

What else can you expect?

Swim, workout, and enjoy all our classes, programs, events, and performances with a free Membership to the JCC

Generous staff discounts on paid programs like summer camp, swimming lessons, personal training, competitive sports leagues, etc.

Medical and dental insurance through Equitable Life- the JCC pays 65% of the premium

Free parking

Time Off:

o Paid time off (PTO) for personal, sick days, and vacation.

o The JCC Administrative office is closed for all major Jewish holidays, as well as all statutory holidays

People-centered, flexible work environment that always puts your family and/or your personal life and overall well-being first

Free coffee and snacks

Bonus Points

Passionate and committed to building and strengthening Jewish community through team sports.

To Apply:

We welcome all applicants. Accommodations during all phases of the hiring process will be made wherever possible. Please submit your resume and cover letter by email to Elaine Raifman, Assistant Director, Human Resources no later than December 15, 2024.

We appreciate your application; however, we will only be contacting the candidates we wish to interview.

Don’t self-select out if you’re missing a bullet point or two of this job description from your resume. We are open to candidates of all backgrounds and are committed to cultivating a diverse and inclusive team. If this job description energizes you, let’s talk.

Job Type: Full-time

Pay: $52,000.00-$60,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
On-site childcare
On-site gym
On-site parking
Paid time off

Schedule:

Monday to Friday
Weekends as needed

Work Location: In person

Quick apply

administrative coordinator jobs in Toronto, ON

JCC Maccabi Games Administrative Coordinator

Dental treatment coordinator/Admin Lead

Dental Receptionist & Treatment Coordinator! ONLY with prior experience.

Executive Coordinator

Dental Treatment Coordinator

Administrative and Records Coordinator

Montessori Coordinator/ Supervisor

Senior Scheduling Coordinator

Treatment Coordinator/Office Manager

Program Coordinator, Workplace Essential Skills Training

MDS/RAI Coordinator or Lead Full-Time Permanent (Long Term Care)

Hygiene Coordinator

Office Coordinator

Office Coordinator

Road Test Coordinator

Experienced Real Estate Front Desk Coordinator (Full-Time)

Treatment Coordinator

Administrative Coordinator - Barzakay Clinic - Regular Part time 2024-11346

Student Coordinator

Scheduling and Administrative Coordinator

Day Camp Administrative Coordinator

Administrative Services Coordinator

Program Coordinator

Administrative Co-Ordinator

Day Camp Coordinator

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