constituency assistant Jobs

Executive Assistant - First Nation
Spirit Omega Inc. —Ottawa, ON
- $27.62 an hour
- Contract
- Bilingual
- Microsoft Word
- Microsoft Excel
Constituency Assistant
Ontario NDP Caucus —Niagara Falls, ON
- $74,810.43 a year
- Full-time
- English
- Computer skills
Quick apply
Legislative Assistant
Ontario NDP Caucus —Toronto, ON
- $78,801.66 a year
- Temporary
- Writing skills
- Communication skills
Quick apply
11d
Assistant Registrar, RES
Langara College —Vancouver, BC
- $44.90–$65.86 an hour
- Temporary
- Microsoft Excel
- Supervising experience
- Project management
- Dental care
- Paid time off
4d
Temporary Support Staff
Greater Essex County District School Board —Windsor, ON
- $22.89–$29.91 an hour
- High school diploma or GED
- Communication skills
9d
Executive Assistant
Plign Digital Inc. (DBA Modes Technology) —Vancouver, BC
- Microsoft Office
- Presentation skills
- Organizational skills
Quick apply
First Nation Executive Assistant
Spirit Omega Inc —Ottawa, ON
- $52,000–$57,000 a year
- Temporary
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Research Financial Assistant
University of Waterloo —Waterloo, ON
- $61,954.88–$77,443.60 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Finance
Live Production Team 2026
Canadian Musicians Co-operative —Barrie, ON
- Weekends as needed
Assistant Strength and Conditioning Coach - Limited Term
Ontario Tech University —Oshawa, ON
- $30.82–$38.68 an hour
- Weekends as needed
- Microsoft Excel
- Master's degree
- Administrative experience
Executive Office Operations Lead
Mennonite Central Committee —Winnipeg, MB
- $76,294 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
12d
First Nations, Métis & Inuit Student Association (FNMISA) Assistant
Simon Fraser Student Society —Burnaby, BC
- $20.29 an hour
- Part-time
- Communication skills
Quick apply
Alternative Strategist
Fidelity Investments —Vancouver, BC
- $120,000–$140,000 a year
- Full-time
- Sales
- Master's degree
- Presentation skills
Head Collections and Content
University of Guelph —Guelph, ON
- Master's degree
- Supervising experience
- Leadership
Project Manager
Hodess —Woodbridge, ON
- $110,000–$140,000 a year
- Full-time
- Schematics
- Engineering
- Windows
- Paid time off
Quick apply
9d

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Executive Assistant - First Nation
Spirit Omega Inc. —Ottawa, ON
Communicates directly through emails and telephone on behalf of the Director, with government representatives, Chiefs, First Nations and all other contacts, on…
$27.62 an hour
Constituency Assistant
Ontario NDP Caucus —Niagara Falls, ON
Work with the MPP and caucus communications department to develop a strong social media presence and manage online social media to increase MPP’s visual…
$74,810.43 a year
Quick apply

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Constituency Assistant
Ontario NDP Caucus —Niagara Falls, ON
Work with the MPP and caucus communications department to develop a strong social media presence and manage online social media to increase MPP’s visual…
$74,810.43 a year
Quick apply
Legislative Assistant
Ontario NDP Caucus —Toronto, ON
Making enquiries and collecting information in connection with Member's legislative responsibilities and particular community interest and problems.
$78,801.66 a year
Quick apply
11d

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Executive Assistant - First Nation

Spirit Omega Inc.
Ottawa, ON

Apply Now

Job details

Contract

Skills

Bilingual
Microsoft Word
French
Microsoft Excel
English
Microsoft Office
Bachelor's
Customer relationship management
Computer skills
College diploma
Communication skills

Full job description

Position Overview:

The Executive Assistant provides executive support and takes direction from and reports to the Supervisor. The incumbent works closely in a one-on-one working relationship to effectively keep them well informed of upcoming commitments and responsibilities by following up appropriately. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external emails.

Specific Accountabilities:

Sector Functions

Completes a broad variety of administrative tasks for the Director including managing an active calendar of appointments.
Sets deadlines and delegates work on behalf of the Director within the Sector and follow-ups on tasks and activities.
Completes expense reports, arranging detailed travel plans for the Director.
Prepares itineraries, agendas and meeting minutes; and compiling documents for meetings and/or for travel-related meetings.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Director including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Team Functions:

Within Sector:

Attends weekly staff Meetings.
Facilitates cross-divisional coordination of travel and plans.
Assists in coordinating internal meetings and off-sites, as requested.

Across Sectors and Organization:

Attends all staff meetings.

Communication Functions:

Internal:

Edits and completes first drafts for written communications such as emails, memos, minutes.
Provides a bridge for smooth communication between the Director's office and internal departments as well as the CEO’s office.
Interacts and positively communicates with others via telephone, in-person, and Skype, etc.

External:

Serves as the primary point of contact for external constituencies on all matters pertaining to the Director.
Communicates directly through emails and telephone on behalf of the Director, with government representatives, Chiefs, First Nations and all other contacts, on matters related to Director’s programmatic initiatives.

Political Functions:

Assists the Supervisor with the planning of the Sector’s Chiefs Committees, Technical Committees, and/or Working Groups.
Provide support with special projects from time to time as required.
Assists in planning of meetings held twice annually in July in different locations and December in the Ottawa area, as required.
Participates in political rallies as required.

Generic Functions:

Complies with organization's policies and procedures.
Submits vacation, sick and special requests through the BambooHR leave system to the Director.
Conducts other duties as assigned by the Director.

Position Authority:

The position has authority to make travel arrangements and make recommendations on the Director’s schedule.

Position Scope/Impact of Error:

This position is the “gatekeeper” for all information and communication flowing through and from the Director’s office. The position also prepares routine emails on behalf of the Supervisor and responds to various inquiries about the Sector and the organization. Errors may cause delays and conflicts with the Supervisor’s schedule and may cause embarrassment to the Director and the organization.

Knowledge, Experience, Skills & Abilities:

College Diploma/ 3-year BA in administration or similar field of study
Minimum of 5 years’ experience executive assistance experience supporting Senior Management of an organization.
Excellent advanced computer skills, including Microsoft Office, Word and Excel
Excellent oral and written communication skills
Tact and diplomacy in dealing with sensitive and confidential matters
Must have strong client relations experience in dealing with various levels of representatives
English is the working language; however, the ability to work in both official languages (English/French) is an asset.

**We thank all applicants for applying, however only those considered for an interview will be contacted directly**

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Looking for more opportunities? Check out our website at jobs.spiritomega.com

#INDSPO

Apply Now

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