8 Best executive secretary jobs in toronto, on (Hiring Now!)

Administrative Assistant with background in Construction
IBX Services —North York, ON
High School degree; Bachelor's degree or additional qualification as an Administrative assistant or Secretary will be a plus. Answer and direct phone calls.
Estimated: $44K–$55.7K a year
Quick apply
Executive Assistant and Board Administrator
CreateTO —Toronto, ON
E.g. scanning and filing documents, electronic / paper filing of all documents. Screen telephone calls and responds to routine, moderate and complex inquiries.
Estimated: $61.6K–$78K a year
Quick apply
20h
Senior Executive Assistant
Northwest Healthcare Properties REIT —Toronto, ON
Maintain both paper and electronic filing systems. The ideal candidate will demonstrate strong judgment in a variety of situations, possess excellent written…
Estimated: $70.3K–$89K a year
Quick apply
5d
Executive Assistant, Human Resources
Ontario Nurses' Association —Toronto, ON
Applications are encouraged from equity groups including individuals of Aboriginal descent, racialized individuals, individuals with disabilities, and 2SLGBTQI…
Estimated: $67.9K–$85.9K a year
14d
executive secretary (except legal and medical)
Fivestar insurance brokers ltd. —Brampton, ON
Answer telephone and relay telephone calls and messages. Set up and maintain manual and computerized information filing systems.
$28.50 an hour
7d
Executive Assistant & Board Liaison
Foresters Financial Services, Inc. —Toronto, ON
This role will require a high degree of integrity and professionalism, while providing timely and accurate administrative and corporate governance support to…
Estimated: $74.4K–$94.3K a year
Bilingual Executive Assistant to the Chair of the Board
Royal Bank of Canada —Toronto, ON
University degree or diploma in business or administrative studies. Responsible for providing organizational and executive administrative support – with a high…
Estimated: $73.2K–$92.7K a year
6d
Secretary
March of Dimes Canada —Newmarket, ON
Answer telephone calls, direct calls and messages, and provide front desk/reception coverage. Perform various administrative duties, including responding to…
$35,000 a year
12d

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Administrative Assistant with background in Construction

IBX Services North York, ON

Quick apply

Job details

Full-time

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
High school diploma or GED
Bachelor's
Organizational skills
Front desk
Construction
Communication skills
Time management

Full job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Junior Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?

An Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

Proven experience as an administrative assistant, virtual assistant or office admin assistant
Experience and knowledge of the Construction background

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree; Bachelor's degree or additional qualification as an Administrative assistant or Secretary will be a plus.

If you fulfill some of these requirements, then feel free to apply and we'll make sure to review your resume within a few days.
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Job Type: Full-time

Schedule:

8 hour shift

Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

Do you have knowledge and experience in the construction industry?
Are you proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)?

Education:

Secondary School (required)

Experience:

Front desk: 2 years (required)
Administrative experience: 2 years (required)

Work Location: In person

Quick apply

executive secretary jobs in toronto, on

Administrative Assistant with background in Construction

Executive Assistant and Board Administrator

Senior Executive Assistant

Executive Assistant, Human Resources

executive secretary (except legal and medical)

Executive Assistant & Board Liaison

Bilingual Executive Assistant to the Chair of the Board

Secretary

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