Job Overview
We are seeking a highly organized and proactive Office Management Assistant to support our administrative team. This role involves overseeing daily office operations, managing clerical tasks, and ensuring smooth communication across departments. The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience in office administration. This position offers an opportunity to contribute to a dynamic work environment while developing valuable skills in office management and team coordination.
Responsibilities
- Assist with supervising office staff and managing team workflow
- Handle front desk duties including greeting visitors and managing phone calls
- Maintain accurate bookkeeping and perform basic accounting tasks using QuickBooks
- Manage human resources functions such as onboarding, training & development, and employee records
- Oversee payroll processing and ensure timely submission of reports
- Organize and maintain filing systems for documents, vendor information, and other records
- Coordinate vendor management activities including procurement and service scheduling
- Ensure effective communication within the office through phone etiquette and professional correspondence
- Assist with administrative projects, scheduling meetings, and supporting office events
- Manage company invoicing, including creating, sending, and tracking invoices
- Follow up on outstanding invoices and payments as required
- Research and identify new landscaping opportunities for upcoming seasons
- Assist with preparing and submitting quotes and proposals
- Maintain organized records of employee and company documentation
- Ensure all employee paperwork, timesheets, and daily logs are completed accurately and submitted on time
- Create and prepare quotes and estimates for clients
- Track scheduled maintenance, inspections, registrations, and other vehicle- related requirements to ensure records remain current and compliant
Skills
- Proven supervising experience with the ability to manage a team effectively
- Proficiency in QuickBooks, and payroll management
- Strong front desk presence with excellent phone etiquette and communication skills
- Experience in human resources functions including onboarding and training & development
- Office experience with clerical, administrative, and organizational tasks
- Ability to handle emails and phone calls efficiently
- Skilled in filing systems, vendor management, and document organization
- Excellent organizational skills with attention to detail and time management
- Capable of managing multiple priorities in a fast-paced environment
- Strong team management abilities with a focus on collaboration and leadership
This role is integral to maintaining an efficient office environment while supporting the growth of our organization. We welcome candidates who are motivated to contribute their expertise in office administration and team coordination.
Pay: $18.89-$34.02 per hour
Benefits:
Work Location: In person
