25 Best office administrator jobs in Vancouver, BC (Hiring Now!)

Administrative Assistant
Providence Health Care —Vancouver, BC
9.Performs a variety of receptionist/clerical duties such as greeting and directing visitors, answering general inquiries, answering the telephone, receiving…
4h
Office Administrator
Home2Stay Accessibility Ltd. —Vancouver, BC
Tracking orders and coordinating installations through effective communication with vendors, customers, and installers. Job Types: Full-time, Permanent.
$19.25–$25.58 an hour
Quick apply
Office Administrator
Money Strategies Financial —Burnaby, BC
Must be skilled in Microsoft 365. Working with a Certified Financial Planner specializing in Mutual Funds, Insurance and. Office experience: 1 year (preferred).
$18–$20 an hour
Quick apply
11d
Human Resources Administrator
Canadian Armed Forces —British Columbia
If you already have a university or college diploma, the CAF will decide if your academic program matches the criteria for this job and may place you directly…
Insurance Office Manager
Johnston Meier Insurance Agencies Group —Burnaby, BC
\*_Competitive salaries are evaluated based on the employee's education, skill set, license level, experience and hours worked.
$68,000–$75,000 a year
Quick apply
Office Assistant
Evermark Real Estate Services —Vancouver, BC
Develop, initiate, and oversee all social media campaigns, including ensuring all content is current and provides a maximum positive impact for the team.
$21–$23 an hour
Quick apply
Communications Office Assistant
IATSE Local 891 —Burnaby, BC
Assist with writing in various writing styles for IATSE Local 891’s publications (news, short articles and profiles, social media posts, e-news items).
$27.02 an hour
Quick apply
Project / office Administrator
Pinnacle International —Vancouver, BC
Post-secondary degree or diploma in business, accounting, project management or related field preferred. Coordinate with accounts payable to process invoices,…
$50,000–$60,000 a year
Quick apply
Front Desk Administrator
THIRD EYE MARTIAL ARTS —Vancouver, BC
Manage front desk operations, including answering phone calls and responding to inquiries. Must have a valid work permit. Data entry: 1 year (required).
$18–$20 an hour
Quick apply
Front Desk Administrator (Dental Office)
Dental Clinic —Burnaby, BC
The position is for up to 4 day per week with more days available upon bookings and mutual understanding. Experience in dental office is necessary.
$25–$35 an hour
Quick apply
Administrative Assistant
Cahill CPA —North Vancouver, BC
Following up on delivery of tax return packages and e-filing of tax returns. Correspondence with CRA to deal with various tax inquiries, requests and other…
$20–$22 an hour
Quick apply
3h
Accounts Payable Administrator
Canadian Fishing Company —Vancouver, BC
O Ensure correct approval, sorting, coding, filing, and matching of invoices with the correct purchase orders. O Easy to work with, collaborative, and flexible.
$47,000–$50,000 a year
Quick apply
RCCbc Virtual Medical Office Assistant
Rural Coordination Centre of BC —Vancouver, BC
High school graduation supplemented by a medical office assistant certificate or nursing unit clerk certificate with at least 3-5 years related experience.
$52,000–$57,000 a year
Quick apply
Medical Office Assistant
Enable Medical —Vancouver, BC
Answer the telephone, reply to emails, schedule and confirm medical appointments, greet patients, receive and communicate electronic messages with patients and…
$51,000–$65,000 a year
Quick apply
Administrative Assistant
First Nations Education Steering Committee (FNESC) —West Vancouver, BC
Data entry, reviewing and logging expense claim forms and invoices, drafting and formatting correspondence, faxing, filing, mailing, photocopying, minute taking…
$47,015 a year
Quick apply
6d
Payroll and AP Administrator
Confidential —Port Coquitlam, BC
Process check and credit card payments, and address vendor inquiries or invoice disputes. Save, enter, and code vendor invoices into the accounting software.
$55,000–$60,000 a year
Quick apply
7d
Legal Administrative Assistant, Litigation
Watson Goepel LLP —Vancouver, BC
Graduate of an accredited Legal Administrative Assistant or Paralegal program. Organize, save and manage both physical and electronic files to ensure efficient…
$55,000–$70,000 a year
Quick apply
11d
Administrative Assistant
BDDM Financial Consultants —Vancouver, BC
Ensure proper filing and documentation.*. *Fluent in English and Mandarin is a must in typing, speaking & writing. *. Bachelor’s Degree in related fields.
$48,000–$56,000 a year
Quick apply
8d
Financial and Administrative Assistant
Rise Women's Legal Centre —Vancouver, BC
Minimum of 3+ years of combined experience in non-profit roles that impact social change, leading project initiatives, commitment to providing inclusive…
$58,000–$62,400 a year
Quick apply
Office Administrator
Ragnar Jewellers Design Studio —Vancouver, BC
Manage office operations by overseeing daily administrative tasks such as filing, data entry, and correspondence. Job Types: Part-time, Permanent.
$21–$26 an hour
Quick apply
5h
Part - Time Administrative Assistant
ABLE Developmental Clinic Inc. —Richmond, BC
Reception duties including: receiving and making phone calls, record keeping and filing, scheduling, emailing, billing, processing referrals, etc.
From $18 an hour
Quick apply
Dental Receptionist/Administrative Assistant (oral surgery practice)
Main St. Oral & Facial Surgery —Vancouver, BC
Looking for Part-Time or Full-Time Administrative Assistant/Receptionist to join our professional and friendly team at a state-of-the-art oral surgery specialty…
Quick apply
14d
Office & Sales Administrator
Daily Fresh Shellfish Inc —Richmond, BC
Providing customer services and follow up with customers’ inquiries and orders. Coordinating and working closely with CFIA and other federal or state agencies…
$19–$21 an hour
Quick apply
12d
Receptionist/Administrative Assistant
Financial (Insurance and Investment) Firm —Richmond, BC
Meeting deadlines; documenting actions; document preparation, data entry, and filing client files/information into file database and Customer Relationship…
$16.75–$22.00 an hour
Quick apply
Client Service and Administrative Assistant
Opus Academy —Vancouver, BC
Responding promptly to telephone, email and in-person inquiries from parents and students. Focusing on supporting new client acquisition, business development…
$3,200–$3,600 a month
Quick apply

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Administrative Assistant

Providence Health Care Vancouver, BC

Apply Now

Job details

Full-time 4 hours ago

Benefits

Extended health care
Wellness program
Commuter benefits
Disability insurance
Relocation assistance
Dental care
Paid time off
Company pension
Company events
Employee assistance program
Vision care
Life insurance

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Visio
Microsoft Office
Databases
Administrative experience
High school diploma or GED
Organizational skills
Typing
Communication skills

Full job description

We acknowledge that Providence Health Care & the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəyəm (Musqueam), Skwxwú7mesh (Squamish), and Səlílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.

Within the context of a client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the person promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

Reporting to the Executive Director(s) at a designated level, the Administrative Assistant 2 is a senior level administrative support position. The role works with independence to perform a variety of confidential administrative and secretarial support functions for designated Executive Director(s) and senior leaders within the Executive Director’s portfolio. Coordinates the flow of information and daily activities of the office of the Executive Director(s). Produces reports, maintain databases and develop presentation materials using a variety of software programs. Maintains the Executive Director’s and/or other specified leader’s calendars including scheduling and coordinating meetings, distributes agendas, takes minutes and follows up as necessary. Processes and disseminates information including confidential medical-legal, labor relations, and disciplinary correspondence. Supports the preparation of financial and statistical documentation. Works with other administrative and clerical staff to ensure coverage in designated areas and/or to assist with priority projects. May provide guidance and direction to other administrative assistants or clerical staff.

The Administrative Assistant 2 interacts regularly with PHC senior leaders and their administrative staff, representatives of government, unions, academic and research institutions and private business organizations to convey information and professionally represent the interests of the department using strong persuasion and communication abilities and the exchange of information. Builds positive and respectful relationships.

What You Bring

Education, Training and Experience
Grade 12, graduation from a recognized secretarial or office administration program plus four (4) years’ recent, related experience including one (1) year supporting a senior leader or equivalent combination of education, training and experience. Previous experience working in a health care setting is an asset.

Skills and Abilities
•Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
•Ability to manage multiple complex and competing priorities.
•Ability to develop, interpret, apply and communicate administrative policies, procedures and practices.
•Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
•Ability to communicate effectively both verbally and in writing.
•Ability to use strong persuasion abilities to represent needs of the senior leader.
•Ability to work independently with minimal supervision.
•Ability to keyboard at 50 WPM.
•Ability to handle confidential information with tact and discretion.
•Ability to problem-solve and develop solutions.
•Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
•Demonstrated ability to work effectively, both independently and as part of a team.
•Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook), related databases and Internet. Knowledge and use of MS Visio and web publishing software would be an asset.
•Ability to provide direction and guidance to clerical staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness.
•Ability to use related equipment.
•Physical ability to perform the duties of the position.

What we offer:

A comprehensive health benefits package including dental, vision, and life insurance as well as pension.
Hybrid work opportunity.

State-of-the-art facilities: The new St. Paul’s Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families and our communities. From hospital care to primary and community health solutions, the new St. Paul’s Hospital and health campus will continue to lead innovations in care, research, and teaching. The new St. Paul’s Hospital is expected to open in 2027.

1.Maintains the calendar of the Executive Director(s) and/or other designates. Schedules, prioritizes and organizes meetings and events. Considers urgency and nature of request and resolves time conflicts. Follows up with the Executive Director(s) on time-sensitive issues. Invites and confirms attendance of guests, assists with room bookings and set up, arranges for necessary equipment, supplies and catering; prepares and distributes agendas, attends and records proceedings, which may include topics of a confidential or sensitive nature and takes follow up action as required.

2.Produces timely, accurate and well-formatted reports, correspondence, brochures/pamphlets/notices, rosters/schedules and presentation materials for meetings and seminars using word processing, spreadsheet and presentation software. Develops and maintains spreadsheets and databases to record, retrieve, analyze and display data. Utilizes business diagram software to prepare flow charts, project plans, organizational charts and other material.

3.Handles day-to-day correspondence including processing confidential mail and email, files, photocopies and faxes. Identifies, prioritizes and takes follow up action on items by responding to verbal and written communication and liaising internally and externally to respond to, share information, clarify details, and ensure follow up by personnel on emergent issues in accordance with established practice/procedures or forwards to appropriate leader.

4.Supports Executive Director(s) or designate(s) by maintaining and tracking various personnel transactions and records and completed documentation related to recruitment, staff scheduling, selection, and performance management, confidentiality issues and/or workplace health and safety activities. Follows up with departments such as Human Resources, Finance, Patient Relations and Risk Management as required. Assists with setting up and coordinating of interviews of candidates for position vacancies. Assists with items such as new hire/staff/student orientation, identification documents and computer set up requirements as needed.

5.Attends a variety of committee and departmental meetings to provide secretarial support and/or provide information including typing and circulating agendas, recording proceedings, transcribing minutes and reports and taking follow up action as required.

6.Assists the Executive Director(s) or designate with maintaining and communicating various department policies and procedures including administrative and operational policies and procedures.

7.Supports projects and project teams, and if required, prepares financial and statistical reports and/or supporting documents/research materials. Assists with tracking project status and maintaining reporting documents, completion of specific project tasks and meeting coordination. Assists Executive Director(s) or designate(s) with compilation and preparing of budget related documentation.

8.Makes travel arrangements and reservations including confirming dates, contacting travel agents and obtaining cost and billing information, verifying and forwarding itineraries.

9.Performs a variety of receptionist/clerical duties such as greeting and directing visitors, answering general inquiries, answering the telephone, receiving and relaying messages, and forwarding public inquiries/concerns appropriately.

10.Updates and maintains filing systems, both electronic and hard copy to ensure access and timely retrieval of information.

11.Maintains equipment and office supplies according to department needs and budget, by identifying depleting items, completing internal or external requisitions, checking and verifying receipt of items as ordered. Contacts maintenance and building management in response to issues (e.g, repairs, security access) as required.

12.Assists the minor capital renovation process by liaising with planning and redevelopment leaders and preparing specific documentation.

13.May be required to maintain and update various Internet/Intranet pages or assist with graphic/audio presentations by methods such as coordinating contributions to the site, using designated software and/or existing packaged website software, inputting data, editing text, maintaining and adding/changing links and uploading documents.

14.May be required to provide direction and guidance to other administrative assistants and clerical staff by updating and communicating departmental administrative policies and procedures, providing orientation, training and responding to/trouble-shooting requests for information.

15.May be required to assist with the scheduling/placement of students by performing duties such as liaising with academic institutions, students and program areas to coordinate placement, answer inquiries and process documentation.

16.Processes cheque requests and invoices for expenditures, collects and deposits funds and maintains banking records and reports as needed.

17.Produces and edits timekeeping records and submits to payroll if required; liaises with payroll re employee inquiries and makes adjustments as required.

18.Works collaboratively with other support staff and provides coverage as needed.

19.Performs other related duties as assigned.

Check out more about us! https://youtu.be/QoG1UmcOZI8

Job Type: Full-time

Pay: $29.30-$38.45 per hour

Benefits:

Commuter benefits
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Paid time off
Relocation assistance
Vision care
Wellness program

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Education:

Secondary School (preferred)

Experience:

Administrative: 4 years (preferred)

Work Location: In person

Apply Now

office administrator jobs in Vancouver, BC

Administrative Assistant

Office Administrator

Office Administrator

Human Resources Administrator

Insurance Office Manager

Office Assistant

Communications Office Assistant

Project / office Administrator

Front Desk Administrator

Front Desk Administrator (Dental Office)

Administrative Assistant

Accounts Payable Administrator

RCCbc Virtual Medical Office Assistant

Medical Office Assistant

Administrative Assistant

Payroll and AP Administrator

Legal Administrative Assistant, Litigation

Administrative Assistant

Financial and Administrative Assistant

Office Administrator

Part - Time Administrative Assistant

Dental Receptionist/Administrative Assistant (oral surgery practice)

Office & Sales Administrator

Receptionist/Administrative Assistant

Client Service and Administrative Assistant

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