Job Description:
Reporting to the Vice President/General Manager this individual would be involved with the daily administrative aspects of Accounting, Human Resources and Labour Relations in a unionized environment. We are looking for an Office Administrator who is detail-oriented and organized, with excellent communication and customer service skills. The Office Administrator will be responsible for a variety of administrative tasks, including scheduling appointments, preparing reports, reviewing and reconciling all company accounts, managing customer inquiries, and maintaining office records.
Duties and Responsibilities:
- Manage the company’s administrative functions, including human resources, purchasing, meeting coordination, expense reporting, accounting, and office operations.
- Provide administrative support as needed to management, including scheduling meetings and preparing reports.
- Keep organized and maintain company records and file management procedures.
- Monitor office inventory, ordering office supplies and other materials as needed.
- Assist with HR operations.
- Coordinate special projects as needed.
- Maintain confidentiality of company information
Requirements and Skills:
- Strong administrative and supervisory skills
- Experience working in a fast-paced environment.
- Strong organizational skills
- Detail oriented
- Flexibility and ability to multi-task
- Proven leadership, motivational, and communication skills
- Able to work unsupervised.
- Able to function well as part of a team.
- Proficiency with office applications, and aptitude for learning new software and systems.
- Experience with SAGE and ADP Payroll would be an asset
Education and Experience:
Post Secondary education in Office Administration or related field. At least three years of administrative and clerical experience required.
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Extended health care
Schedule:
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Saint John, NB: reliably commute or plan to relocate before starting work (required)
Education:
Experience:
- Administrative experience: 3 years (preferred)
Work Location: In person
Application deadline: 2024-10-23
