walterfedy Jobs

Administrative Assistant - Buildings Division
WalterFedy —Kitchener, ON
- $45,700–$53,700 a year
- Full-time
- Administrative experience
- No university degree
- Travel
Quick apply
12d
Intern Architect
WalterFedy —Kitchener, ON
- $69,000–$81,000 a year
- Full-time
- AutoCAD
- Research
- Microsoft Office
Quick apply
12d
Project Coordinator
WalterFedy —Kitchener, ON
- $60,000–$70,000 a year
- Full-time
- PMP
- Engineering
- Microsoft Office
Quick apply
Project Accountant
WalterFedy —Kitchener, ON
- $70,000–$85,000 a year
- Full-time
- Data analysis skills
- Analysis skills
- Accounting
Quick apply
1d
Civil Designer
WalterFedy —Hamilton, ON
- $45,000–$54,000 a year
- Full-time
- AutoCAD
- Civil engineering
- Engineering
Quick apply
Accounting Coordinator
WalterFedy —Kitchener, ON
- $53,000–$63,000 a year
- Full-time
- Microsoft Excel
- Finance
- Continuous improvement
Quick apply
Internal Communications Specialist - Contract
WalterFedy —Kitchener, ON
- $70,000–$80,000 a year
- Full-time
- Microsoft Office
- Project management
- SharePoint
Quick apply
Architectural Technologist
BSN Architects —Toronto, ON
- $53,000–$63,000 a year
- Full-time
- AutoCAD
- Nursing
- Engineering
Quick apply
Business Development Specialist
WalterFedy —Kitchener, ON
- $69,378–$93,864 a year
- Full-time
- Hybrid work
- Marketing
- Writing skills
- Project management
Quick apply
12d
Architectural Technologist - Talent Pool
WalterFedy —Calgary, AB
- Immediate opening
- AutoCAD
- Organizational skills
- Construction
Quick apply
Mechanical Engineer
WalterFedy —London, ON
- $105,000–$122,000 a year
- Full-time
- Hybrid work
- Engineering
- Project management
- Bachelor's
Quick apply
Manager, Strategic Talent Acquisition
WalterFedy —Kitchener, ON
- $95,000–$112,000 a year
- Full-time
- Databases
- Presentation skills
- Bachelor's
Quick apply
Civil Project Engineer
WalterFedy —Kitchener, ON
- Full-time
- Civil engineering
- Engineering
- Bachelor's
Quick apply
Senior Mechanical Designer
WalterFedy —Hamilton, ON
- $75,000–$85,000 a year
- Full-time
- Engineering
- Plumbing
- HVAC
Quick apply
Electrical Engineer
WalterFedy —Kitchener, ON
- $100,000–$120,000 a year
- Full-time
- Engineering
- Bachelor's
- Communication skills
Quick apply
Senior Structural Engineer
WalterFedy —Calgary, AB
- Full-time
- Engineering
- Project management
- Bachelor's
Quick apply

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Administrative Assistant - Buildings Division

WalterFedy
Kitchener, ON

Quick apply

Job details

Permanent | Full-time
12 days ago

Skills

Administrative experience
Organizational skills
SharePoint
College diploma
Communication skills

Full job description

Role at a Glance

The Administrative Assistant supports the day-to-day administrative needs of their assigned teams while contributing to the broader administrative support provided across the Buildings Division. This role collaborates with the administrative team as needed to help ensure project and company success.

 What You Will Do

Demonstrate a strong commitment to our company's values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders.
Prepare and deliver accurate, well-written, and professionally formatted documents in a timely manner to uphold organization quality standards and meet client expectations. This will include reports, specifications, memos, meeting minutes, permit applications, and client correspondence.
Arrange internal meetings for leaders, and support in room set up and provide minute taking at meetings as required.
Coordinate the Lunch and Learn sessions for our discipline teams, including communicating with the presenters and attendees.
Booking events and conference attendance and ensuring all details are properly communicated to internal attendees and tracked in the CRM.
Utilize the CRM database to ensure project, client, practice, and event information is accurate and current.
May occasionally support Office Administration team with breaks, lunches, and vacation coverage.
Occasional travel coordination (booking flights, hotel, car rental)
Support maintaining Reference Material Library (Ontario Building Code, the Canadian Standards Association OnDemand Library account, the Electrical Safety Authority account.)
This role will include other duties as assigned to meet the needs of the organization and to provide opportunity for growth to the individual.

What you bring to the table

College Diploma in Office Administration or related field, or relevant experience
2-5 years’ experience working in an administrative capacity, preference given to candidates with experience in an architectural, engineering, or construction management office environment.
Comfortable using AI-enabled tools and strong interested in continuing to build skills in this area
Advanced experience with Microsoft 365, Teams and Sharepoint is an asset
Excellent organizational, time, and calendar management skills
Effective communication skills, both verbal and written, for interaction and correspondence with team and clients
Collaborative mindset and ability to work well in a team environment
Adaptability and willingness to learn new skills and software tools

Working Conditions

This role involves making decisions within established guidelines and procedures, exercising independent judgment in task completion. Under general supervision, tasks are assigned with specific project objectives, allowing autonomy in selecting methods to complete the tasks. Results are reviewed with available guidance. Physical effort is low intensity, although continuous mental focus and attention to detail are essential. There is a requirement to be adaptable and flexible, as meeting client deadline are a priority.

Outcomes and Measures of Success:

Assigned tasks are consistently completed efficiently in a timely manner
Strong collaboration with other administrative team members
Excellent interpersonal skills are exhibited in team interactions
Exhibits efficient organizational skills in managing all tasks
Consistently learning from senior team members to support project success

Life at WalterFedy
As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.

Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

Join us as we move past working for a living, and toward building better communities with smart, influential design.

How to Apply

Please apply with your resume and use the link at the top of this page. You will be redirected to our internal application platform.

WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require an accommodation to participate in the application process, please contact [email protected] or call 519-576-2150.

Thank you for your interest in WalterFedy!

 Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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Refine Your Search

Administrative Assistant - Buildings Division

Intern Architect

Project Coordinator

Project Accountant

Civil Designer

Accounting Coordinator

Internal Communications Specialist - Contract

Architectural Technologist

Business Development Specialist

Architectural Technologist - Talent Pool

Mechanical Engineer

Manager, Strategic Talent Acquisition

Civil Project Engineer

Senior Mechanical Designer

Electrical Engineer

Senior Structural Engineer

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