weirfoulds Jobs

Data/Administration Clerk (Contract)
WeirFoulds LLP —Toronto, ON
- $20 an hour
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
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13d

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Data/Administration Clerk (Contract)
WeirFoulds LLP —Toronto, ON
Digital filing and maintain accurate records of processed documents. University (2nd to 4th year) or graduate level education (preferably in legal studies,…
$20 an hour
Quick apply
13d

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Data/Administration Clerk (Contract)

WeirFoulds LLP
Toronto, ON

Quick apply

Job details

Contract | Fixed term contract
13 days ago

Benefits

Paid time off

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Heavy lifting
Filing
Microsoft Office
Organizational skills
Computer skills

Full job description

Role Summary

We are currently recruiting two (2) driven and detail-oriented Data/Administration Clerks to support a firm project within our records management department. In this role, you will play a critical part in modernizing our document management systems while ensuring the integrity, confidentiality and accessibility of important legal information.

The successful candidates will be required to work in our Toronto office five days per week. This is a fixed-term contract position from June 15 to September 4, 2026.

Responsibilities

Work closely with Advisor, Conflicts & Records Management to review and organize paper files for digitization
Create inventory of documents in accordance with established protocols
Operate scanning equipment and verify quality of digital scanned copies
Process documents using OCR technology to create searchable files
Assist with physical tasks including moving file boxes and reshuffling material in cabinets
Digital filing and maintain accurate records of processed documents
Maintain strict confidentiality when handling highly sensitive information
Other administrative tasks as required

Required Skills & Qualifications

University (2nd to 4th year) or graduate level education (preferably in legal studies, records and information management, administration or related field)
Strong attention to detail and organizational skills
Demonstrates consistent trustworthiness and integrity in professional interactions and in handling highly sensitive information
Advanced computer proficiency, experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF editors
Physical ability to lift and handle boxes and files as heavy as 30lbs
Previous experience in a law firm setting preferred but not required
Ability to work independently and as part of a team
Demonstrates a strong work ethic, consistently delivers excellent customer service, and effectively communicates in all interactions.

This job posting is for two (2) new fixed-term contract positions.

Candidates who meet the above qualifications are asked to apply online by June 1st, 2026 with a brief cover letter and resume attached (preferably together in a single file).

The compensation for this position is $20/hour, plus vacation pay in accordance with the Ontario Employment Standards Act. Please note that temporary positions are not eligible for firm benefits or paid time off.

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