Calgary, Alberta Medical office Jobs – 187 Openings This Week

Office Manager
Optimize LLP —Calgary, AB
- $70,000–$75,000 a year
- Full-time
- Administrative experience
- Business development
- Team management
- Dental care
- Paid time off
Quick apply
6d
Medical Office Assistant
CUPS Calgary —Calgary, AB
- $23.88–$24.82 an hour
- Full-time
- Medical office experience
- Databases
- Administrative experience
Quick apply
10d
Medical Receptionist
Acuity Ophthalmology —Calgary, AB
- $22–$26 an hour
- Part-time
- Customer service
- Medical office experience
- English
- Paid time off
- Life insurance
Quick apply
Patient Services Coordinator - Calgary, AB
BioScript Solutions —Calgary, AB
- Evening shift
- Hybrid work
- Microsoft Outlook
- English
- High school diploma or GED
Quick apply
6d
Medical Office Assistant (MOA)
Mission Medical Clinic —Calgary, AB
- $20–$23 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Vital signs
Quick apply
Medical Office Assistant - Casual
Canada Diagnostic Centres —Calgary, AB
- Monday to Friday
- Medicine
- Microsoft Office
- Administrative experience
2d
Medical Office Assistant
Avivo Health Alliance (formerly Isis Women's Health Clinic) —Calgary, AB
- $20.00–$23.50 an hour
- Full-time
- Microsoft Word
- Medical office experience
- Front desk
- Dental care
- Paid time off
Quick apply
1d
Medical Office Administrative Assistant/ practice manager
Empathy collaborative health practice —Calgary, AB
- $16–$20 an hour
- Part-time
- Medical office experience
- Administrative experience
- Data entry
Quick apply
Medical Clinic Receptionist
South Calgary Medical Clinic —South Calgary, AB
- Full-time
- Medical office experience
- English
- Front desk
- Dental care
- Life insurance
Quick apply
1d
Medical Receptionist
Alberta Hip and Knee Clinic —Calgary, AB
- $20–$21 an hour
- Full-time
- Medical office experience
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Patient Care Coordinator/ Medical Receptionist
Acumen Clinic —Calgary, AB
- $20–$23 an hour
- Full-time
- Word processing
- Medical office experience
- Administrative experience
- Dental care
- Paid time off
Quick apply
14d
Orthodontic Clinic Administrator
Confidential —Calgary, AB
- Full-time
- Microsoft Office
- Presentation skills
- Organizational skills
Quick apply
9d
Medical Office Assistant
EISAN CONSULTING —Calgary, AB
- $24–$29 an hour
- Full-time
- Medical office experience
- Microsoft Office
- No university degree
Quick apply
Medical Office Assistant
Southern Alberta Surgical Center —Calgary, AB
- From $23 an hour
- Immediate opening
- Medical office experience
- Front desk
- Cleaning
- Dental care
- Paid time off
Quick apply
3d
Medical Office Assistant
Signature Medical Centre —Calgary, AB
- Part-time
- Medical office experience
- Sanitation
- Microsoft Office
Medical Office Assistant Team Lead
Infini Health —Calgary, AB
- $20–$30 an hour
- Full-time
- Inventory management
- Medical office experience
- Microsoft Office
Quick apply
2d
Medical Office Assistant (MOA) - Full Time
Group23 Sports Medicine Inc —Calgary, AB
- $24.45 an hour
- Full-time
- CPR Certification
- Customer service
- Writing skills
Medical Office Assistant - Receptionist
Gimbel Eye Centre —Calgary, AB
- Full-time
- English
- Travel
- Front desk
Medical Office Administrator (Full-time)
The Newly —Calgary, AB
- Full-time
- Microsoft Outlook
- Medical office experience
- Administrative experience
Quick apply
14d
Medical Office Assistant
Caleo Health —Calgary, AB
- 8 hour shift
- Medical office experience
- In-person
- Epic
- Dental care
- Life insurance
Quick apply
7d
Medical Office Assistant (MOA) - Casual
Calgary West Central Primary Care Network —Calgary, AB
- $20–$23 a year
- Weekends as needed
- Vital signs
- Microsoft Office
- Front desk
Quick apply
12d
Medical Office Administrator
Baan Thai Massage —Calgary, AB
- $20–$26 an hour
- Part-time
- Google Suite
- Medical office experience
- English
- Store discount
Quick apply
Administrative Support III
Alberta Health Services —Calgary, AB
- $25.72–$31.25 an hour
- Temporary
- Microsoft Word
- English
- Windows
6d
Medical Office Assistant
WELL Health —Calgary, AB
- CPR Certification
- Computer literacy
- English
- Dental care
Quick apply
Medical Office Administrator
CBI Health —Calgary, AB
- $17–$19 an hour
- Part-time
- Medical office experience
- High school diploma or GED
- Front desk
Quick apply
8d

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Office Manager

Optimize LLP
Calgary, AB

Quick apply

Job details

Permanent | Full-time
6 days ago

Benefits

Extended health care
Dental care
Paid time off
Vision care
On-site parking

Skills

Computer operation
Customer communication
Operations management
Client communication
Administrative support experience
Filing
Process improvement
Administrative and business operations experience
Administrative experience
Business development
Records management
Team management
Client services
Human resources
Customer service orientation
Computer skills
Financial services
Office management
Document management
Client interaction
Marketing
Team coordination

Full job description

About the Role

Optimize LLP is looking for an experienced, organized, and personable Office Manager / Administrative Operations Lead to join our team.

This position will be based primarily in our Okotoks office and will serve as a key administrative leader across our other locations.

We are looking for someone who is more than a strong administrator. The right person will be comfortable taking ownership of office operations, coordinating people and priorities, interacting directly with clients, identifying problems before they become larger issues, and helping keep a busy professional accounting firm organized and running efficiently.

This is a highly visible position within our firm. You will work closely with management, professional staff, administrative team members, and clients, and will play an important role in both the day-to-day operation of the firm and the overall client experience.

Key Responsibilities

Responsibilities will include a broad range of office management, administrative, client service, and operational duties, including:

Overseeing day-to-day administrative operations for our Okotoks, Calgary, and Kelowna offices
Providing leadership, direction, and support to other administrative team members
Coordinating administrative workloads and helping ensure work is appropriately prioritized and completed
Monitoring staff and client workloads, deadlines, workflow, and outstanding items
Assisting management with internal reporting and operational information
Supporting minor HR functions, including onboarding employees, maintaining documentation, coordinating internal processes, and assisting with general employee administration
Managing the onboarding process for new clients and helping ensure a professional and consistent client experience
Maintaining and developing strong relationships with existing clients
Serving as a key point of contact for clients and confidently handling questions, concerns, and follow-up
Coordinating client information requests, document collection, engagement administration, and other recurring accounting-firm processes
Helping identify clients or files that require follow-up and ensuring matters do not fall through the cracks
Supporting billing, correspondence, scheduling, document management, filing, and other general administrative functions as required
Assisting with marketing initiatives, client communications, events, social media, and other business-development activities
Helping develop and improve administrative procedures and systems across the firm
Supporting management with special projects and firm initiatives
Maintaining a high level of professionalism, confidentiality, accuracy, and discretion

As with any office management position in a growing professional firm, there will also be miscellaneous administrative responsibilities that arise from time to time. We are looking for someone who is comfortable taking ownership of these items rather than waiting for each task to be specifically assigned.

What We Are Looking For

Previous professional office experience is required.

The successful candidate will be someone who:

Has demonstrated experience working in a professional office environment
Has previous experience in office administration, office management, client service, or a similar role
Is highly organized and able to manage multiple competing priorities
Is comfortable overseeing and coordinating the work of others
Has strong interpersonal skills and enjoys working with both clients and coworkers
Communicates professionally and confidently in person, by telephone, and in writing
Is comfortable dealing with the public, including handling difficult or sensitive conversations when necessary
Has strong computer skills and is comfortable learning and working with different software platforms
Can troubleshoot routine administrative and technology issues independently
Has strong attention to detail and follows through on commitments
Is able to identify what needs to be done and take initiative without requiring constant direction
Can appropriately prioritize urgent matters while keeping longer-term responsibilities moving
Is dependable, professional, discreet, and trustworthy
Works well as part of a team and contributes positively to the office environment
Is comfortable working in a busy environment where priorities can change throughout the day

Experience in an accounting firm, law firm, financial services firm, or other professional services environment would be considered a strong asset.

The Person Who Will Be Successful Here

Technical ability and administrative experience are important, but personality and judgment matter just as much in this role.

We are a collaborative team and are looking for someone who is approachable, capable, professional, and easy to work with. You should be comfortable speaking with clients from a wide variety of backgrounds, working with different personalities internally, and dealing with issues calmly and professionally when they arise.

You should also be comfortable with technology. We rely heavily on digital systems and software, so this would not be a good fit for someone who is uncomfortable learning new programs or regularly struggles with basic computer and administrative technology.

Most importantly, we are looking for someone who takes pride in making things run well. The successful candidate will notice when something needs attention, take ownership of it, communicate appropriately, and follow it through to completion.

Why Join Optimize?

This is an opportunity to take on an important role within a growing professional firm and have a meaningful impact on how our offices operate and how our clients experience the firm.

For the right individual, this position offers significant variety and responsibility. You will have the opportunity to work closely with management, build relationships with our clients and team, improve internal processes, and become a central part of the firm's operations.

If you are an experienced administrative professional who enjoys organization, people, problem-solving, and taking ownership of a busy office environment, we would like to hear from you.

Please submit your resume along with a brief introduction outlining your relevant professional experience and why you believe you would be a good fit for this role.

Pay: $70,000.00-$75,000.00 per year

Benefits:

Dental care
Extended health care
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

medical office jobs in calgary, alberta

Office Manager

Medical Office Assistant

Medical Receptionist

Patient Services Coordinator - Calgary, AB

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Medical Office Assistant - Casual

Medical Office Assistant

Medical Office Administrative Assistant/ practice manager

Medical Clinic Receptionist

Medical Receptionist

Patient Care Coordinator/ Medical Receptionist

Orthodontic Clinic Administrator

Medical Office Assistant

Medical Office Assistant

Medical Office Assistant

Medical Office Assistant Team Lead

Medical Office Assistant (MOA) - Full Time

Medical Office Assistant - Receptionist

Medical Office Administrator (Full-time)

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Medical Office Assistant (MOA) - Casual

Medical Office Administrator

Administrative Support III

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