Humans aren’t resources; we provide resources for humans.
Are you yearning to help a team of successful and passionate do-gooders reinforce meaning in their work, build reciprocal professional relationships, and feel empowered to grow and thrive? Kalamuna is a 13-year-old digital agency that serves mission-driven organizations and is looking for an empathetic people manager to support the team – about half of which are in Canada and the other in the US. We anticipate this will be a half-time position, though more if you’re a hiring activist.
Our Managers will need your advice and coaching on how to assess, motivate and reward their teams. You’ll help us implement best practices in HRIS systems and policies that make sense up and down the line. You’ll have a hand in hiring, and onboarding, and later a co-partner in employee growth and advocacy. We want you to be a trusted ear and counsel organization-wide.
Your familiarity with DEI and accessibility issues will be important to help format accommodations and help tear down barriers to maintaining an equitable and inclusive workplace. Our diversity is our strength, and we hope you can help us broaden it further.
Candidates for this part-time (20-30h/wk) remote position must reside in the US or Canada. If you’re a recruiter or agency, please don’t contact us.
Manage the employee lifecycle end-to-end from recruiting and onboarding through growth, transitions, and offboarding
Work closely with our Operations Manager, CEO, and Directors to help us support the team and consider business needs in our people strategy
Balance day-to-day tasks with executing a long-term roadmap for the business
Align people operations and strategy with the employment contexts across the US and Canada
Shape best practices and drive processes and systems for 1:1s, performance management, and succession planning
Research competitive benefits, perks, and compensation benchmarks across both Canadian and US markets to ensure we attract and retain talent
Update and maintain job descriptions to reflect an evolving business and team structures
Serve as a subject matter expert to leaders on people-related issues, to solve complex interpersonal challenges, and serve as a coach and advisor to employees at all levels.
Partner with leadership to develop and roll out communications related to policy updates, benefit changes, new programs, and organizational milestones
Leverage both qualitative and quantitative measures to evaluate success, learn, iterate, and improve
Assist with hiring process management and interviews
Own the employee onboarding process, and seek opportunities at every turn to improve it and build a stronger organizational culture along the way
Own and maintain our HRIS and all related platforms: benefits administration, payroll, retirement
Lead transitions when evaluating and migrating to new systems and HR related platforms
Help onboard and manage health insurance enrolment for the team members across both countries
Act as a point of contact and lead negotiations with benefits vendors, insurance carriers, and platform providers
Help ensure our company policies are in legal compliance with Canadian federal/provincial law and US federal, state, and local employment law
Maintain an employee/culture handbook that is current, accessible, and actionable
Support Canadian immigration processes for team members, including assisting with work permits and other related documentation
Serve on Kalamuna’s AI steering committee as a subject matter expert and contributor to AI use policies, training requirements, upskilling initiatives, and helping the organization adopt AI tools responsibly and equitably
Lead activities that continuously improve the cultural experience: organize monthly team activities, coordinate our annual summit, support team celebrations and events, and drive engagement initiatives
Bachelor's Degree or equivalent experience
5 years of people operations/human resources relevant to our field
Comfortable navigating HR legislation in the US and Canada
Demonstrated ability to research, assess, and define a variety of employee relations issues and to disseminate the appropriate advice
Excellent verbal and written communication skills with the ability to communicate effectively and in a constructive, professional manner with stakeholders at all levels
Proven track record of strong interpersonal skills and good judgment to manage sensitive and confidential matters
Strong conflict resolution and problem-solving skills
Experience working closely with and providing strategic guidance to company stakeholders
History of analytical and project management skills, and the ability to meet deadlines
Able to work independently in a dedicated home workspace
Proficient in Google Suite applications, and general tech savviness
A working familiarity with addressing DEI and accessibility issues
AI fluency, ideally with Claude
People are at the heart of everything we do.
Kalamuna is driven by a civic spirit to help socially impactful institutions, nonprofits, and governments better communicate with constituents and do right by the people they serve. We bring digital communications to life for organizations as varied as Fair Trade USA, the American Foundation for the Blind, the Environmental Defence Fund, the Smithsonian, UC Berkeley, Stanford, and the Fine Arts Museums of San Francisco.
Kalamuna’s mission is to empower our clients with the research, strategy, design, and technology that will transform their organizations to better serve the needs of their audiences and communities. Kalamuna aligns itself in this manner to make each of our client’s missions our mission. We seek to be impactful, not only for our clients and partners but for the social good of our communities.
We’re committed to your excellence and continued development; we’re in this together. Kalamuna offers many benefits, including paid holidays, PTO, paid bereavement leave, parental leave, including health insurance, long and short-term disability, a continued learning & travel stipend, an equipment fund, and a 401(k) with 3% match. We offer flexibility in work hours and accommodations. When pandemic-free, we organize company-wide gatherings like team building workshops, conferencing, and additional fun.
We’re looking for individuals with a broad range of interests and experiences to be their authentic selves. Your story, your passion is what interests us most. Meet some of our team at https://youtu.be/K1rtt6oKGEs.
Kalamuna is committed to eradicating institutional discrimination and bias and to uplifting the lived experiences of all underrepresented communities.
As such, Kalamuna welcomes applications from all backgrounds, particularly from people of color; women; LGBTQ2S+ people; immigrants or refugees; people who are differently-abled; and people from low- or moderate-income backgrounds. Kalamuna is an equal opportunity, affirmative action employer and does not discriminate in its employment decisions on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, height, weight, disability status, veteran status, military obligations, marital status and policy party affiliation, or on any other basis that complies with applicable laws.
