parksville, bc program assistant Jobs – 117 Openings This Week

Administrative Assistant/Receptionist
Haven Society —Nanaimo, BC
- $25.95–$29.76 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
10d
Customer Service Supervisor
Mid Island Co-op —Qualicum Beach, BC
- $19.99–$21.97 an hour
- Full-time
- Cashiering
- Supervising experience
- Team management
- Store discount
- Disability insurance
Quick apply
3d
Delivery Assistant - Nanaimo (0626)
Trail Appliances Ltd. —Nanaimo, BC
- $21.55–$24.49 an hour
- Overtime
- Customer service
Quick apply
7h
Caregiver (Personal Support Worker) - NAN01MBB
Individualized Funding Resource Centre Society —Nanaimo, BC
- $29 an hour
- Part-time
- Caregiving
- Bachelor's
- In-person
Quick apply
Rehabilitation Assistant
Island Health —Parksville, BC
- $31.17–$32.85 an hour
- Computer skills
Program Assistant, Mental Health & Substance Use - Sechelt, BC (Casual Pool)
Vancouver Coastal Health —Sechelt, BC
- $24.76–$26.38 an hour
- High school diploma or GED
- Front desk
- Medical terminology
- Wellness program
- Dental care
Administrative Assistant, Faculty of Science and Technology
Vancouver Island University —Nanaimo, BC
- $31.48 an hour
- Full-time
- Maintenance
- Microsoft Office
- Administrative experience
11d
Administrative Assistant / Associate
Royal Bank of Canada —Nanaimo, BC
- $40,000–$50,000 a year
- Full-time
- Customer service
- English
- Data entry
6d
Responsible Adult - Spare
School District #69 (Qualicum) —Parksville, BC
- $31.04 an hour
- On call
- High school diploma or GED
- Working with children
- First Aid Certification
Nursing Unit Assistant (NUA)
Vancouver Coastal Health —Sechelt, BC
- $30.03 an hour
- Part-time
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
Museum Assistant
shíshálh Nation —Sechelt, BC
- Full-time
- Bachelor's
- No university degree
- Communication skills
Quick apply
Laboratory Assistant - BCGEU - Part Time Regular Float - Parksville, BC
LifeLabs —Parksville, BC
- $31.44–$34.02 an hour
- Part-time
- Customer service
- No university degree
- Data entry
- Dental care
- Life insurance
Education Assistant – Sechelt, BC
Heritage Christian Online School —Sechelt, BC
- $23.97–$28.13 an hour
- Part-time
- Organizational skills
- In-person
10d
Teachers Teaching On Call
Nanaimo Ladysmith Public Schools —Nanaimo, BC
- $62,657–$113,004 a year
- Contract
- Education
- Bachelor's
- Classroom experience
Nursing Unit Assistant (NUA) - General Surgery - Casual
Vancouver Coastal Health —Sechelt, BC
- $30.03 an hour
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
Childcare Inclusion Lead
Nanaimo Ladysmith Public Schools —Nanaimo, BC
- $33.18 an hour
- Part-time
- High school diploma or GED
- Working with children
- First Aid Certification
early childhood educator (ECE) assistant
Le Jardin De Basile —Sechelt, BC
- $24.50 an hour
- Part-time
- English
- High school diploma or GED
Assistant Manager (Part-time)
Landmark Cinemas —Nanaimo, BC
- $19.35 an hour
- Part-time
- Microsoft Office
- Training & development
- Communication skills
Food Program Assistant
shíshálh Nation —Sechelt, BC
- Full-time
- First Aid Certification
- Food service
- Wellness program
Quick apply
Assistant Project Manager
Pomerleau —Nanaimo, BC
- Full-time
- Hybrid work
- Engineering
- Bachelor's
- Construction
- Commuter benefits
Learning Centre Support Assistant, Access to Practical Nursing
North Island College —Port Alberni, BC
- $29.43–$31.23 an hour
- Temporary
- Microsoft Word
- Customer service
- Microsoft Office
Recreation Assistant
Origin at Longwood —Nanaimo, BC
- $27.87 an hour
- Part-time
- CPR Certification
- Customer service
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
6d
Registered Visual Language Interpreter
School District #69 (Qualicum) —Parksville, BC
- $50.58 an hour
- Full-time
- English
13d
Early Childhood Educator Assistant - Canada Summer Job
BGC Central Vancouver Island —Nanaimo, BC
- $21 an hour
- Full-time
- Childcare
- CPR Certification
- Working with children
Quick apply
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health —Sechelt, BC
- $27.92–$29.60 an hour
- Part-time
- Travel
- Wellness program
- Dental care

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Administrative Assistant/Receptionist

Haven Society
Nanaimo, BC

Quick apply

Job details

Permanent | Full-time
10 days ago

Benefits

Extended health care
Dental care
Paid time off
Employee assistance program
Vision care
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Publisher
Filing
Microsoft Office
Databases
Administrative experience
High school diploma or GED
First Aid Certification
Front desk
Typing
Clerical experience
Business
Communication skills
Driving Licence
Office experience

Full job description

Gender is a bona fide occupational requirement: self-identifying women applicants only please

Nature of Position:

Provides a variety of reception, clerical, and administrative assistance for the agency. Fulfils obligations of reporting and tracking donor receipts and acknowledgements.

Duties include, but are not limited to:

Maintains the front reception and waiting area and provides a welcoming entrance space. Responding to clients, staff, and contractors as they arrive at the Haven Society, Community Service Building. Responds positively to phone, email, and or in person inquiries and responds as per Agency procedure. Routing to the appropriate staff member as required.
Maintains a current knowledge of, and compliance with all Society policies and procedures, including respect of clients’ right of privacy and confidentiality as well as proper security procedures in handling and storage of confidential information. Maintains and refers to administration/ reception procedure manual as needed.
Receives and distributes incoming mail. Mails prepared bill payments and other correspondence. Assists with expedited delivery if needed. Posts outgoing mail.
Provides typing and other administrative support to staff members as required and as time allows. Assist in communications materials, preparation of reports, and assembly of documents. Operates a variety of office equipment.
Provides receipts and/or completed donor record for donations received. Arranges donations of goods to be transported to appropriate destinations. In coordination with manager, provides general oversight and management of donations inventory and in/outflow of donated goods, including gift cards. Provide or arrange for pickup and delivery of donated goods as needed. Provide assistance to Manager, Community Engagement Coordinator as needed.
Oversees and is responsible for processing donations from all sources. This includes, donor data entry, initiating donor acknowledgement, reporting and tracking of gifts, receipting and thank you letters, in accordance with the Canada Revenue Authority Guidelines.
Maintains resource development files and records. This includes donor, grant, corporate files and appropriate financial records using current databases and systems and ensuring integrity and confidentiality of data.
In consultation with manager, maintains procedures that comply with all rules and regulations regarding the BC Societies Act, charitable standing with Revenue Canada, BC Gaming Commission, PIPA and any other governing bodies related to development including filing appropriate reports.
At the direction of the manager, arrange or provide regular maintenance, including cleaning, and upkeep of the office, office equipment, and other shared facilities, Provide assistance to maintenance, monitoring and reporting activities, including arrangements for repair and follow up of repairs, regular maintenance, improvements.
Provides oversight for office supplies (general, janitorial, and food) through a process of inventory, receiving requests and ordering from suppliers.
Oversees meeting room schedules, and general overview of Agency activities and their locations. Provides assistance in Agency activities as requested, and as time allows; including but not limited to set u and clean up.
Ensures that office, meeting rooms, kitchen and other areas are maintained and clean and that the kitchens are always well stocked.
Provides orientation and support got new office volunteers. Fosters a team approach and supportive role for our volunteers.
Facilitates general communications flow through the creation of contact information, circulation of relevant materials and notices (including news, announcements, or community notices), and tracking of general personnel and client activities as appropriate. May include scheduling and confirming appointments for participating programs.
Supports IT onboarding of new staff including emails, keys, instruction on entry and exit procedures.
Performs other related duties as required.

Required Education, Training and Experience:

Grade 12 or equivalent, plus completion of a program of up to 1 year in secretarial training, business or office administration.
Three years office experience that includes reception and clerical work or an equivalent combination of education, training and experience.
A feminist analysis of the dynamics of violence against women.
A completed Criminal Record Check. Acceptable driver’s abstract and valid driver’s licence
Experience with Microsoft Office (Excel, Word, PowerPoint, Publisher and Outlook) as well as knowledge of donor databases in general, including KEELA, is an asset.
Willingness to complete Haven Society’s volunteer training.

Required Knowledge, Skills and Abilities:

Excellent written and verbal communication skills.
Knowledge and proficiency in computer systems and current applications, Teams phone systems and office equipment. Typing speed of 45 wpm or more.
Ability to take direction, work independently and as part of a team.
Ability to work in a busy environment and remain calm, coping with challenging situations and ability to effectively problem solve.
Ability to establish and maintain good interpersonal relationships with staff, clients, visitors, volunteers, donors, contractors and community contacts.
Ability to organise work and carry out the duties of the position.
Demonstrate a respect for diversity.
Job may involve some lifting of less than 40lb

The successful candidate will work in a demanding and stressful environment that sometimes involves clients in crisis situations. The ability to function independently and frequently under pressure is a requirement. Activities may require a moderate level of physical fitness to carry out the duties.

This position requires Union membership.

Pay: $25.95-$29.76 per hour

Benefits:

Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
Vision care

Application question(s):

DO you have first aid certification?
Are you trauma informed?
Are you able to multi-task?
Do you consider yourself able to adapt and work in continuously evolving situations?
Are you a team player and also able to work alone with minimal supervision?

Experience:

working: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

program assistant jobs in parksville, bc

Administrative Assistant/Receptionist

Customer Service Supervisor

Delivery Assistant - Nanaimo (0626)

Caregiver (Personal Support Worker) - NAN01MBB

Rehabilitation Assistant

Program Assistant, Mental Health & Substance Use - Sechelt, BC (Casual Pool)

Administrative Assistant, Faculty of Science and Technology

Administrative Assistant / Associate

Responsible Adult - Spare

Nursing Unit Assistant (NUA)

Museum Assistant

Laboratory Assistant - BCGEU - Part Time Regular Float - Parksville, BC

Education Assistant – Sechelt, BC

Teachers Teaching On Call

Nursing Unit Assistant (NUA) - General Surgery - Casual

Childcare Inclusion Lead

early childhood educator (ECE) assistant

Assistant Manager (Part-time)

Food Program Assistant

Assistant Project Manager

Learning Centre Support Assistant, Access to Practical Nursing

Recreation Assistant

Registered Visual Language Interpreter

Early Childhood Educator Assistant - Canada Summer Job

Community Care Assistant (Community Health Worker)

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