Ottawa, On Processing assistant Jobs – 99 Openings This Week

Administrative Assistant, Outpatient Mental Health Services
CHEO —Ottawa, ON
- $26.43–$32.46 an hour
- Part-time
- Bilingual
- Microsoft Word
- English
2d
Administrative Assistant, Safety & Family Partnership, Permanent Part-Time (0.5)
CHEO —Ottawa, ON
- $26.43–$32.46 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
2d
Executive Assistant, Corporate Services
Canadian Commercial Corporation —Ottawa, ON
- $74,063–$87,963 a year
- Full-time
- Hybrid work
- Bilingual
- Databases
- Administrative experience
- Employee assistance program
1d
Production Assistant
Evolution Corporate Gear —Carleton Place, ON
- From $19 an hour
- Overtime
- Heavy lifting
- Customer service
- English
Quick apply
2d
Front Desk Receptionist and Office Assistant
McCarthy Automotive —Ottawa, ON
- $20–$23 an hour
- Full-time
- Bilingual
- Customer service
- English
Quick apply
1d
Executive Assistant
Research Council Employee's Association —Ottawa, ON
- $49,665–$65,854 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
1d
Finance Administrative Assistant
L'Arche Canada Inc. —Ottawa, ON
- $26.87–$36.46 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Pharmacy Data Specialist
MediSystem Pharmacy Limited —Ottawa, ON
- $19.60–$26.95 an hour
- Weekends as needed
- Bachelor's
- Data entry
- Computer skills
12d
Intermediate Coordinator, Language Testing Services
University of Ottawa —Ottawa, ON
- $62,027–$78,349 a year
- Weekends as needed
- Bilingual
- English
- Administrative experience
2d
Veterinary Assistant - Emergency & Critical Care
Capital City Specialty & Emergency Animal Hospital —Ottawa, ON
- $19.40–$27.00 an hour
- Full-time
- In-person
- Store discount
- Wellness program
Quick apply
Care Concierge, Hourly Part Time Flexible Shifts
Shoppers Drug Mart / Pharmaprix —Nepean, ON
- $18.60–$23.50 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Communication skills
Advisor Assistant (Bilingual)
Desjardins Financial Security Independent Network - Ottawa #118 —Ottawa, ON
- $50,000–$60,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
1d
PHARMACY COORDINATOR - ON-SITE - MISSISSAUGA
Green Shield —Canada
- $38,774–$53,699 a year
- English
- Administrative experience
- High school diploma or GED
Merchandiser
Shoppers Drug Mart / Pharmaprix —Ottawa, ON
- $17.60–$20.85 an hour
- Part-time
- Heavy lifting
- Cashiering
- Computer skills
5h
Assistant Retail Manager
St Vincent de Paul Stores Ottawa —Gloucester, ON
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
10h

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Administrative Assistant, Outpatient Mental Health Services

CHEO
Ottawa, ON

Apply Now

Job details

Part-time
2 days ago

Skills

Bilingual
Microsoft Word
French
Filing
English
Microsoft Office
Administrative experience
Organizational skills
SharePoint
Medical terminology
Workday

Full job description

Compensation Pay Range:

$26.43-$32.46

Job Description:

Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land.

CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system.

Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health-care employer by Forbes in 2024, 2025 and 2026 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

POSITION SUMMARY

The Administrative Assistant, is responsible for providing administrative support to a clinical or provincial program.

RESPONSIBILITIES

Maintaining calendar and schedule meetings, appointments and/or events; prepare necessary documentation for meetings, appointments and/or events; reschedule meetings, appointments or events based on availability to avoid conflict with competing and changing priorities
Maintaining awareness of the clinical/provincial program’s activities in order to receive, prioritize and professionally respond to and direct queries from patients/families and other stakeholders (those requiring reports etc)
Supporting the program with human resources processes for new CHEO staff and medical staff including recruitment, hiring, orientation, onboarding, workstation/office setup.
Submitting required information to support physician billing (if applicable)
Establishing, developing and maintaining various internal office support systems such as electronic databases, tracking systems, filing systems, monthly reports, processing mail, and confidential files.
Supporting the administrative aspects of program’s academic and research mandates
Preparing annual program summary reports
Making arrangements for meetings such as scheduling use of board and conference rooms, arranging or confirming attendance, preparing material and coordinating catering.
Making travel and hotel arrangements for staff and out-of-town visitors.
Prioritizing incoming mail and documents and distributing appropriately.
Photocopying, collating, faxing and distributing documents.
Proofreading documents for grammar and spelling.
Typing, transcribing dictated correspondence and formatting electronically based reports and correspondence; preparing spreadsheets; preparing documents for review.
Performing financial clerical functions such as billing, reconciling accounts, providing month end reports, monitoring, tracking and/or processing expenses related to travel claims, invoices, requisitions, deposits, receipts, enrichment fund reimbursements, etc.
Participating in the planning of special events by booking venue, scheduling speakers, ordering catering, audio visual equipment, registration, etc.
Maintaining both electronic and paper filing systems
Taking on special projects as assigned by management including coordinating activities, organizing functions, preparing reports etc
Desire to learn and quickly adapt to new processes/ database updates and technology related platforms such as SharePoint
Ordering supplies as required.
Performing other duties as assigned.

QUALIFICATIONS

Criminal Record Check (Essential)
Diploma in relevant field (Essential)
Approximately 12 months of related experience (Essential)
Knowledge of medical terminology (Preferred)
Clinical terminology proficiency (Essential)
Bilingualism (English and French) (Essential)
Sound judgement, the ability to prioritize and adjust as required (Essential)
Ability to anticipate needs, as well as plan and prioritize work.(Essential)
Ability to take initiative and work independently with minimal direction. (Essential)
Ability to multi-task and complete tasks in a timely fashion; (Essential)
Strong organizational skills (Essential)
Detail-oriented (Essential)
Discretion and a high degree of confidentiality (Essential)
Professional, effective, concise communication (both oral and written) (Essential)
Comprehensive use of MS Office including word processing, spreadsheet, presentation, email (Essential)
Use of a voicemail system, photocopier, multi-use fax machine. (Essential)

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

Timeline may be extended or shortened based on operational needs.

Please note you will be represented by the Laborers International Union of North America (LiUNA).

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [email protected]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Please note you will be represented by the Laborers International Union of North America , (LiUNA).

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [email protected]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.

Apply Now

Refine Your Search

processing assistant jobs in ottawa, on

Administrative Assistant, Outpatient Mental Health Services

Administrative Assistant, Safety & Family Partnership, Permanent Part-Time (0.5)

Executive Assistant, Corporate Services

Production Assistant

Front Desk Receptionist and Office Assistant

Executive Assistant

Finance Administrative Assistant

Pharmacy Data Specialist

Intermediate Coordinator, Language Testing Services

Veterinary Assistant - Emergency & Critical Care

Care Concierge, Hourly Part Time Flexible Shifts

Advisor Assistant (Bilingual)

PHARMACY COORDINATOR - ON-SITE - MISSISSAUGA

Merchandiser

Assistant Retail Manager

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Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

POSITION SUMMARY

RESPONSIBILITIES

QUALIFICATIONS

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