Front desk coordinator Jobs

Staffing Scheduler Coordinator & Front Desk Administrative Assistant
The Vineyards Residence —Kelowna, BC
- From $28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
2d
URGENT HIRING : Front Desk coordinator for Salon
Liorea Lounge —Brampton, ON
- From $2,000 a month
- Immediate opening
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
1d
Front Desk / Patient Care Coordinator
Blackriver health and therapy —Burnaby, BC
- $20–$21 an hour
- Part-time
- Microsoft Word
- Google Suite
- Administrative experience
Quick apply
1d
Dental receptionist/Treatment coordinator
New Smile Dental & Implant —New Westminster, BC
- $30–$40 an hour
- Full-time
- Customer service
- Organizational skills
- EMR systems
- Dental care
- Paid time off
Quick apply
5h
Client Care Coordinator / Receptionist
Kids Physio Group - Richmond —Richmond, BC
- $18.75 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
- Flexible schedule
Quick apply
4d
Dental Treatment Coordinator/Receptionist
Bowmanville Dental Office —Clarington, ON
- $19–$27 an hour
- Full-time
- Front desk
- Dental care
Quick apply
10d
Client Care & Clinic Flow Co-Ordinator
Optimum Health: Chiropractic, Massage & Fitness —Smiths Falls, ON
- From $20 an hour
- Part-time
- Microsoft Excel
- English
- Administrative experience
Quick apply
14d
Bilingual Patient Experience Coordinator/ Medical Receptionist
Chartier Physiotherapie —Gatineau, QC
- $19–$23 an hour
- Overtime
- Bilingual
- Medical office experience
- English
- Paid time off
Quick apply
4d
Dental Receptionist / Orthodontic Treatment Coordinator
Asante Dental Centre —New Westminster, BC
- $26–$28 an hour
- Full-time
- Organizational skills
- Medical terminology
- Dental care
Quick apply
13d

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URGENT HIRING : Front Desk coordinator for Salon
Liorea Lounge —Brampton, ON
You will be the first point of contact, handling appointments, client inquiries, and administrative tasks with a friendly, organized approach.
From $2,000 a month
Quick apply
1d
Dental Treatment Coordinator/Receptionist
Bowmanville Dental Office —Clarington, ON
Must have Dental Reception/ Treatment coordinator experience. Must be available to work 2 evenings per week and 2 Saturday's per month.
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Staffing Scheduler Coordinator & Front Desk Administrative Assistant

The Vineyards Residence
Kelowna, BC

Quick apply

Job details

Full-time
2 days ago

Benefits

Extended health care
RRSP match
Dental care

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Assisted living experience
Customer service
Filing
Microsoft Office
High school diploma or GED
Time management

Full job description

Staffing Scheduler Coordinator & Front Desk Administrative Assistant

Shifts:

Days 7:00 am – 6:00 pm

Schedule:

3 shifts on 3 shifts off rotating schedule

Wage:

Starting wage: $28.00 per hour
Wage increases at 1500 hours worked
Additional increases at 2500, 5000, 7500, and 10,000 hours worked

Benefits:

Extended health benefits – Medical & Dental
RRSP Match Program
Staff meals provided per shift

RRSP Match Program as follows:

Completion of probation to end of Year 2 – 1% match
Year 3 to Year 5 – 2% match
Year 6 onward – 3% match

Our Residence:

Opened in 2021, The Vineyards Residence is a state-of-the-art five-storey, 134-suite residence offering Enhanced Assisted Living and Memory Care services to the Okanagan region.

Our residence is designed around small neighbourhoods of 16–17 suites, creating a comfortable home-like environment where residents build meaningful relationships with caregivers and neighbours.

This neighbourhood model allows our team to provide personalized, resident-centered support while fostering familiarity, comfort, and connection.

Position Summary:

Previous experience scheduling employees, healthcare staff, care teams, hospitality teams, or service-based workforces is strongly preferred.

The Staffing Scheduler Coordinator & Front Desk Administrative Assistant plays a key role in supporting daily operations by coordinating staff schedules, maintaining shift coverage, and providing exceptional front desk service.

This position works closely with leadership, residents, families, and team members to ensure operational excellence, effective communication, and a welcoming environment throughout the residence.

Key Responsibilities:

Staff Scheduling & Workforce Coordination:

Manage and maintain staff schedules across departments
Coordinate replacement staffing for sick calls, vacation coverage, and scheduling gaps
Monitor staffing levels and communicate concerns to leadership
Maintain accurate scheduling records and updates
Support department managers with staffing and workforce planning
Assist with schedule adjustments and shift changes as required

Front Desk & Resident Services:

Welcome residents, families, visitors, and team members in a professional and friendly manner
Answer and direct incoming phone calls and inquiries
Monitor visitor sign-in procedures and screening protocols
Receive and distribute mail, deliveries, and packages
Maintain resident movement logs and reception documentation
Ensure the front desk area remains organized and professional

Administrative Support:

Assist with daily office administration and operational coordination
Maintain records, filing systems, and documentation
Order and manage office supplies
Support leadership with reports, correspondence, and communication
Assist with meeting coordination and scheduling
Complete data entry and document management tasks accurately

Qualifications:

Minimum 2 years experience coordinating employee schedules or workforce staffing
Experience in healthcare, senior living, assisted living, long-term care, hospitality, or similar service-based environments preferred
Experience with staff scheduling software considered an asset
Strong organizational and time-management skills
Excellent customer service and communication abilities
Proficiency with Microsoft Office (Word, Excel, Outlook)
Ability to manage multiple priorities in a fast-paced environment
Criminal Record Check – Vulnerable Sector

Ideal Candidate:

We are looking for someone who enjoys working with people, solving scheduling challenges, and helping teams succeed. The ideal candidate is organized, dependable, detail-oriented, and comfortable balancing staffing coordination with front desk and administrative responsibilities.

Why Join Our Team?

At The Vineyards Residence, we are committed to creating a workplace where team members feel supported, valued, and inspired.

We strive to ensure every resident experiences joy, purpose, and connection every day, and our team members play a key role in making that happen.

If you enjoy working in a positive environment and want to make a meaningful difference in the lives of seniors and their families, we would love to meet you.

Start Date:

As soon as available

Additional Information:

All offers of employment are subject to a Criminal Background Check.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: From $28.00 per hour

Benefits:

Dental care
Extended health care
RRSP match

Application question(s):

Past Administration & Scheduling Experience

Education:

Secondary School (preferred)

Work Location: In person

Quick apply

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Staffing Scheduler Coordinator & Front Desk Administrative Assistant

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Front Desk / Patient Care Coordinator

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Client Care Coordinator / Receptionist

Dental Treatment Coordinator/Receptionist

Client Care & Clinic Flow Co-Ordinator

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Dental Receptionist / Orthodontic Treatment Coordinator

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