Calgary, Ab Administrative supervisor Jobs – 47 Openings This Week

Legal Administrative Assistant / Office Manager
Osprey Legal —Calgary, AB
- $28–$33 an hour
- Part-time
- Hybrid work
- Research
- Flexible schedule
Quick apply
5d
Manager - HR & Administration
Scotts Consolidated Ltd. o/a Scotts Pressure Wash —Calgary, AB
- From $30 an hour
- Part-time
- QuickBooks
- Recruiting
- In-person
- Disability insurance
- Dental care
Quick apply
11d
Manager, Administrative Services
C-health (a WELL Health Company) —Calgary, AB
- CPR Certification
- Continuous improvement
- Human resources
- Dental care
- Paid time off
Quick apply
Provincial Manager, Administrative Services
Alberta Health Services —Calgary, AB
- $37.76–$64.76 an hour
- Full-time
- Data analysis skills
- Administrative experience
- Analysis skills
5d
Clinic Manager
Confidential —Calgary, AB
- $80,000–$85,000 a year
- Full-time
- Microsoft Office
- Team management
- Human resources
Quick apply
10d
Front Office Manager
Residence Inn by Marriott Calgary Downtown —Calgary, AB
- From $75,000 a year
- Weekends as needed
- Computer literacy
- Windows
- Hotel
- Dental care
- Vision care
Quick apply
6d
Office Manager
Central Calgary Periodontics —Calgary, AB
- From $90,000 a year
- Full-time
- Team management
- In-person
- Leadership
- Paid time off
Quick apply
12d
Regional Property Manager R0199686 Calgary Corporate Office Calgary, Alberta Full time
Greystar —Calgary, AB
- Part-time
- Research
- Team management
- Recruiting
- Disability insurance
- Dental care
7d
Office Manager
Zeidler Architecture —Calgary, AB
- Full-time
- Microsoft Outlook
- Databases
- Administrative experience
- Dental care
- Paid time off
Front Office Supervisor
Coast Hotels —Calgary, AB
- Full-time
- English
- Hotel
- Bachelor's
Quick apply
4h
Operations Supervisor, Calgary North Animal Hospital
VCA Animal Hospitals —Calgary, AB
- Full-time
- Medical office experience
- Team management
- Training & development
- Employee assistance program
Dental Office Manager
Strathmore Dental Office —Strathmore, AB
- $50 an hour
- Full-time
- Medical office experience
- Supervising experience
- In-person
Quick apply
14d
Office Manager/Licensed Optician
Southwood Eyecare —Calgary, AB
- $27–$34 an hour
- Full-time
- Inventory control
- Inventory management
- Patient care
Quick apply
12d
Practice Manager
Calgary Counselling and Psychology Centre —Calgary, AB
- $30–$32 an hour
- Full-time
- Administrative experience
- Business development
- Supervising experience
- Paid time off
Quick apply
12d
Early Childhood Services (ECS) Manager
PREP Society —Calgary, AB
- $38–$48 an hour
- Monday to Friday
- Google Suite
- Microsoft Office
- Supervising experience
Quick apply
11d
Front Office Supervisor / Manager on Duty(MOD)
Hampton Inn by Hilton Calgary Airport North —Calgary, AB
- Full-time
- Hotel
- Team management
- Front desk
Quick apply
Office Manager
The Scotts Miracle-Gro Company —Airdrie, AB
- Weekends as needed
- Google Suite
- Inventory control
- Microsoft Office
7d
Executive Operations & Board Lead
Cybera —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Word
- Google Suite
- Writing skills
- Disability insurance
- Vision care
Quick apply
10d
Office Facilities Manager
ROSEN Group —Calgary, AB
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Wellness program
- Disability insurance
After School Program Supervisor
Alberta Classical Academy —Calgary, AB
- $23–$28 an hour
- Part-time
- CPR Certification
- Supervising experience
- First Aid Certification
Unit Manager
Alberta Health Services —Calgary, AB
- $41.16–$70.58 an hour
- Full-time
- Computer literacy
- Master's degree
- Analysis skills
6d
CORe Lead Nutrition and Food Services and Clinical Orders
Alberta Health Services —Calgary, AB
- $45.23–$77.51 an hour
- Full-time
- Master's degree
- Bachelor's
- Travel
5d
Administration Manager
Optima Living —Calgary, AB
- Full-time
- CPR Certification
- Computer literacy
- Administrative experience
Quick apply
Assistant Manager
Oasis Fertility Center —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Inventory management
- Paid time off
Quick apply
7d
Hospital Manager, VCA Canada Horizon Group
VCA Animal Hospitals —Calgary, AB
- Full-time
- Budgeting
- Leadership
- Employee assistance program

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Legal Administrative Assistant / Office Manager

Osprey Legal
Calgary, AB

Quick apply

Job details

Part-time
5 days ago

Benefits

Casual dress
Flexible schedule

Skills

Assistance experience within legal industry
Record keeping
Operations management
Case file maintenance
Supplier management experience
Customer appointment booking
Client inquiry handling
Process improvement
Research
Technical support
Litigation
Calendar management
Vendor relationship management
Document archiving
Legal role experience
Office management
Proofreading
Document management
Adobe Acrobat
Client interaction
Business process improvement

Full job description

We are a small, established boutique litigation firm in Calgary — and we’re growing.

We’re looking for an experienced Legal Administrative Assistant / Office Manager who is organized, resourceful, good with people and interested in combining litigation support with responsibility for keeping a small office running smoothly.

You’ll work directly with the firm’s founding lawyer and take real ownership of the administrative side of the practice — from court filings and client files to billing, vendors, technology and the systems that keep the firm organized.

The position will start at approximately 20–25 hours per week, with the intention that it can develop into a full-time position as the firm grows. For the right person, there is also an opportunity to take on increasing responsibility for the firm’s systems and day-to-day operations.

If you like variety, enjoy figuring things out and get genuine satisfaction from making things work better, we’d like to meet you.

What You’ll Actually Do

Variety is a big part of this job.

On any given day, you might file documents with the Court, organize materials for an upcoming application, chase down an expert report, help open a new client file, prepare an invoice — and then figure out a better way for us to handle one of our administrative processes.

Your responsibilities will include:

Managing client files, correspondence and documents, including consistent electronic filing and document naming
Managing calendars, deadlines, appointments, meetings and court dates
Preparing, formatting and proofreading correspondence and legal documents
Filing documents with the Alberta Courts and other registries
Assisting with Land Titles, corporate and other searches and filings
Organizing documents and materials for litigation matters, applications and hearings
Coordinating with clients, opposing counsel, experts, process servers, court runners and other service providers
Handling prospective-client inquiries, scheduling consultations, sending intake forms and opening approved matters
Assisting with timekeeping, pre-billing, invoicing, expense entry, receipts and appropriate follow-up on outstanding accounts
Processing vendor invoices and liaising with the firm’s bookkeeper or accountant as needed
Opening, closing and archiving files and maintaining accurate administrative records
Managing day-to-day office needs, including mail, couriers, supplies, equipment, subscriptions, repairs and service providers
Coordinating office technology and software access, working with IT support and troubleshooting basic issues
Supporting onboarding by arranging equipment, system access, training and routine personnel records
Helping maintain the firm’s website and lawyer profiles and coordinating approved marketing projects and providers
Scheduling meetings, preparing basic reports, researching suppliers, obtaining quotes and assisting with special projects
Creating useful checklists, precedents and administrative systems
Identifying inefficient processes and helping design practical improvements
Spotting things that need attention, troubleshooting, and taking the initiative to resolve issues

Who We’re Looking For

Ideally, you have 3–5 years of experience working as a legal administrative assistant preferably in litigation or an office manager. More importantly, you’re someone who:

Is exceptionally organized and notices details other people miss
Takes responsibility for getting things finished
Can manage competing priorities without becoming flustered
Has good judgment and knows when to take initiative — and when to ask
Is friendly, professional and comfortable dealing directly with clients
Is confident with technology and enjoys learning new systems
Doesn’t need detailed instructions for every new task
Sees an inefficient process and wants to improve it
Can work independently
Has a sense of humour and enjoys working in a small, collaborative environment

Experience with Alberta court procedures and electronic filing is strongly preferred.

Experience with CosmoLex, Microsoft 365 and Adobe Acrobat would be an asset.

A Legal Assistant diploma or equivalent training would also be an asset.

Why This Role Is Different

We’re not looking for someone to sit at a desk waiting for instructions.

In a small firm, a great legal assistant can make an enormous difference — and we want someone who likes that idea.

Initially, your focus will be supporting the founding lawyer and keeping the litigation practice organized and running smoothly.

As the firm grows, there will be opportunities to take ownership of broader parts of the business, including workflow, billing, technology, vendor management, onboarding, office administration and coordination of approved marketing projects.

For someone interested in that progression, the position could ultimately develop into an Operations Coordinator or Operations Manager role, with meaningful influence over how the firm’s administrative systems evolve.

If, on the other hand, you’re an excellent legal assistant, or an excellent office manager, who simply wants interesting work, flexibility and a smaller working environment, we’d like to hear from you too.

The Practical Details

Location: Calgary, Alberta

Hours: Approximately 20–25 hours per week initially

Salary: $28–$33 per hour, depending on experience

Experience: Ideally 3–5 years of relevant experience

Work arrangement: Hybrid — a combination of working from our dog-friendly Calgary office and remotely

Future opportunity: Potential to develop into a full-time position as the firm grows

Application deadline: September 20, 2026

A Little About How We Work

We believe people do their best work when they’re trusted, given responsibility and allowed some flexibility in how they get things done.

You’ll work closely with the firm’s founding lawyer rather than disappearing into a large administrative team. You’ll see how the whole practice operates, have a genuine impact on how we do things, and have an opportunity to grow your role alongside the firm.

We’re serious about doing interesting, excellent legal work.

Interested?

Please send us your resume and a short cover letter telling us a little about yourself, your relevant experience and why this particular role caught your attention.

Applications will be accepted until September 20, 2026.

Pay: $28.00-$33.00 per hour

Expected hours: No less than 20.0 per week

Benefits:

Casual dress
Flexible schedule

Work Location: Hybrid remote in Calgary, AB T3E 6L1

Quick apply

Refine Your Search

administrative supervisor jobs in calgary, ab

Legal Administrative Assistant / Office Manager

Manager - HR & Administration

Manager, Administrative Services

Provincial Manager, Administrative Services

Clinic Manager

Front Office Manager

Office Manager

Regional Property Manager R0199686 Calgary Corporate Office Calgary, Alberta Full time

Office Manager

Front Office Supervisor

Operations Supervisor, Calgary North Animal Hospital

Dental Office Manager

Office Manager/Licensed Optician

Practice Manager

Early Childhood Services (ECS) Manager

Front Office Supervisor / Manager on Duty(MOD)

Office Manager

Executive Operations & Board Lead

Office Facilities Manager

After School Program Supervisor

Unit Manager

CORe Lead Nutrition and Food Services and Clinical Orders

Administration Manager

Assistant Manager

Hospital Manager, VCA Canada Horizon Group

I want to receive the latest job alerts for administrative supervisor in calgary, ab

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