Administrative Assistant to the Senior Manager of Human Resources
(existing position)
Non-Affiliated Level 3A
*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*
The OCSB is currently seeking an Administrative Assistant to the Senior Manager of Human Resources . The possible work addresses for this position can be found in our .
Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.
The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.
The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.
Under the direction of the Senior Manager of Human Resources, the Administrative Assistant provides a broad range of administrative services and operational support in effort to ensure effective and efficient operation of the Human Resources department. We are seeking candidates with strong interpersonal and critical thinking skills and the ability to remain professional at all times while responding to clientele inside and outside of the school board.
Key Accountabilities Include:
Serve as the first point of contact for the Human Resources department
Provide administrative support to the Senior Manager of Human Resources,
including scheduling appointments, managing calendars, and preparing
correspondence, memos and letters
Liaise with other departments within the Catholic Education Centre (CEC) and
schools within the Ottawa Catholic School Board (OCSB)
Provide support for Human Resources projects and initiatives
Organize, compile and manage highly confidential information and records relating to various
functions within Human Resources
Review and track Human Resource absence coding using ATE
Prepare data for various reports and summaries
Administer the University of Ottawa Secondments program
Assist with the job evaluation program, preparing confidential documents and
memos, arranging meetings and subsequent correspondence
Assist with compliance of school supervision schedules
Attend meetings at the request of HR management, prepare agendas and take meeting minutes
Help to maintain partnerships with internal and external stakeholders
Administrator of the Edvantage program
Assist in organizing department initiatives and meetings
Assist to track and maintain departmental budget and spending, and prepare budget updates/reports and payment requisitions as required
Provide clerical support for Human Resources including generating reports, research and accounting/financial entries and reconciliations
Support the Human Resources department as needed at special events such as board retirement dinner, job fairs, community outreach events, etc
Assist in the approval of mileage claims in Sparkrock and complete payment requisitions as required
Contribute to a positive team environment
Perform other administrative duties as assigned
Required Qualifications:
Completion of a post secondary diploma or degree in a related and/or relevant field
5 years of administrative experience
Proficient with Google Suite (Gmail, Forms, Sheets, Drive, etc.)
Demonstrated strong attention to detail
Excellent organizational and communication skills
Positive team player and ability to work independently as well
Strong analytical and time management skills
Ability to create and maintain strong working relationships with stakeholders
Individuals who possess an equivalent combination of education and experience may also be considered
In addition, the following will be considered an asset:
Experience with HR processes and systems (ATE, K212, etc.)
Previous school board experience
CHRP/CPHR designation
This is a full-time, permanent position with an annual salary range of $71,312 - $80,595. The anticipated start date of the assignment is as soon as the recruitment process is complete. A comprehensive benefits and pension package are also available.
How to Apply: Applicants are required to apply through the ApplytoEducation (ATE) platform by 5:00 pm on July 6, 2026. If you are currently an OCSB Employee, please submit your application via your OCSB ATE account. Failure to complete this information may impact your eligibility to be considered.
Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. Candidates are encouraged to check spam and junk mail boxes often for Board correspondence.
Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process.
If you are not currently an OCSB employee, you will be required to provide an appropriate, original Vulnerable Sector Police Record Check dated within the last six months before you can commence employment.
Questions regarding the application process can be directed to [email protected] .
For assistance with ApplytoEducation, please contact ATE directly at [email protected] or by phone at 1-877-900-5627.
AI may be utilized throughout the selection and recruitment process.
Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [email protected] prior to the posting closing date so that appropriate arrangements can be made.
Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Board’s ‘ ’, the ‘ ’, and the supplementary document ‘ are accessible on the Board’s website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | [email protected] .
