Cambridge, On Accounts payable / accounts receivable clerk Jobs – 28 Openings This Week

Office & Service Coordinator (HVAC & Refrigeration)
Fox Refrigeration & HVAC —Hamilton, ON
- $44,000–$48,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Plumbing
- Dental care
- Vision care
Quick apply
2d
Office Administrator
Cambridge Home Hardware Building Centre —Cambridge, ON
- $19–$25 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Dental care
- Vision care
Quick apply
4d
Accounts Receivable Clerk
Allstaff Inc. —Burlington, ON
- $27–$30 an hour
- Full-time
- Microsoft Excel
- Accounting
- QuickBooks
Quick apply
1d
Office Administrator - Accounting experience
Moffatt Scrap Iron —Campbellville, ON
- $25 an hour
- Full-time
- Administrative experience
- Accounting
- QuickBooks
- Dental care
- Paid time off
Quick apply
Accounts Payable Clerk
Accountivity —Burlington, ON
- $19–$20 an hour
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Accounting Clerk
Alinea Land Corporation —Burlington, ON
- $60,000–$70,000 a year
- Full-time
- Microsoft Excel
- Accounting
- QuickBooks
Quick apply
2d
Collections Clerk
Trade Mark Industrial Inc. —Cambridge, ON
- $45,000–$60,000 a year
- Full-time
- Microsoft Excel
- Analysis skills
- In-person
- Dental care
- Paid time off
Quick apply
11d
Accounts Payable and Payroll Clerk
Indwell —Hamilton, ON
- $47,532–$58,548 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
8d
Utility Billing and Collections Clerk (Temporary, up to 6 months)
The City of Guelph —Guelph, ON
- $30.69–$37.67 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Accounts Payable Clerk
ST. MATT'S —Hamilton, ON
- $26–$30 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick apply
11d
Accounts Receivable Clerk
Blake Medical Group —Brantford, ON
- $22–$25 an hour
- Full-time
- Customer service
- Analysis skills
- Math
- Disability insurance
- Dental care
Quick apply
11d
Accounts Receivable Clerk
Alsco Canada Corporation —Burlington, ON
- $24 an hour
- Microsoft Excel
- English
- Microsoft Office
- Dental care
Quick apply
2d
Administrative Support Clerk
Transport Depot (TDI) Inc. —Milton, ON
- $22–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Administrative Coordinator
Chick-fil-A | OE Hospitality —Kitchener, ON
- From $23 an hour
- Part-time
- English
- Microsoft Office
- Administrative experience
- Flexible schedule
Quick apply
3d
Accounting Clerk
Structcon —Burlington, ON
- $22–$27 an hour
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
11d
Administrative Assistant
HRG Canada TRS LP. —Guelph, ON
- From $18 an hour
- Part-time
- Microsoft Word
- CPR Certification
- Customer service
Quick apply
5d

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1d

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Office & Service Coordinator (HVAC & Refrigeration)

Fox Refrigeration & HVAC
Hamilton, ON

Quick apply

Job details

Full-time
2 days ago

Benefits

Casual dress
Extended health care
Dental care
Vision care
On-site parking

Skills

Accounting software
Microsoft Office
Administrative experience
Plumbing
HVAC
QuickBooks
Data entry
Contracts
Computer skills
Typing
Communication skills
Office experience

Full job description

ABOUT FOX REFRIGERATION & HVAC

Fox Refrigeration & HVAC has been serving Hamilton and the surrounding area since 1938. A family-owned commercial refrigeration and HVAC company, we are proud of the deep customer relationships we have built over decades of reliable service. We are in an exciting growth phase and are looking for a Service Coordinator to join our team and grow with us.

We offer a competitive salary, a comprehensive benefits package, and a supportive team environment where your contributions will be recognized and your role will evolve as the company grows.

POSITION SUMMARY

The Dispatch & Service Coordinator is responsible for coordinating the daily scheduling and dispatch of HVAC and refrigeration service technicians to ensure efficient delivery of service, preventive maintenance, and emergency response. Serving as the central point of communication between customers, technicians, and management, this role is critical to maintaining high levels of customer satisfaction and operational efficiency.

In addition to dispatch and customer service responsibilities, the position provides administrative support by managing work orders, maintaining accurate service records, assisting with quotes and reporting, and coordinating preventive maintenance schedules. The role also performs light bookkeeping duties, including invoicing, payment processing, accounts receivable follow-up, supplier invoice matching, payroll support, and basic financial recordkeeping. The ideal candidate is organized, detail-oriented, customer-focused, and able to effectively manage multiple priorities in a fast-paced service environment while maintaining accuracy and professionalism.

KEY RESPONSIBILITIES

Dispatch & Service Coordination

Schedule and dispatch service technicians for refrigeration and HVAC service calls, preventive maintenance, and emergency work.
Prioritize calls based on urgency, customer type, location, and technician availability.
Maintain real-time communication with technicians regarding job status, schedule changes, and site requirements.
Create, manage, and close work orders in ServiceTitan, our field service management platform.
Ensure accurate job documentation including time tracking, materials used, and job notes.
Follow up on outstanding or incomplete service calls to ensure timely resolution.
Coordinate scheduling of preventive maintenance agreements and ensure all visits are booked and completed on schedule.

Customer Service & Administration

Answer incoming calls and emails; respond professionally and promptly to all customer inquiries.
Provide scheduling confirmations, arrival time updates, and follow-up communications.
Maintain accurate customer records, service history, and maintenance agreement documentation in ServiceTitan.
Assist in the preparation of service quotes and proposals as directed.
Support the management team with reporting, data entry, and administrative tasks.
Assist with outbound communication to customers regarding service agreement renewals and upcoming maintenance visits.

Light Bookkeeping & Office Support

Prepare and issue customer invoices upon completion of service work.
Process customer payments and accurately record transactions.
Assist with accounts receivable by monitoring outstanding invoices and following up on overdue accounts.
Match supplier invoices, receipts, and purchase orders for accuracy and submit for approval.
Maintain organized financial records and support month-end reconciliation activities.
Assist with basic bookkeeping tasks using accounting software (e.g., QuickBooks) and coordinate with the accounting team as required.
Support payroll administration by verifying technician timesheets and submitting hours for processing.
Perform other general office administration and clerical duties as assigned.

QUALIFICATIONS

Required

Minimum 2–3 years of experience in office administration, dispatch, or service coordination.
Experience in trades, HVAC, refrigeration, plumbing, or a field service industry is a strong asset.
Experience with ServiceTitan or similar field service management software — ServiceTitan experience is a significant advantage.
Strong computer skills including Microsoft Office and email.
Excellent verbal and written communication skills.
Ability to manage multiple priorities simultaneously in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Professional, customer-focused demeanour.

Preferred

Familiarity with service agreement or preventive maintenance contract administration.
Previous dispatch experience in a trade or service environment.
Direct experience using ServiceTitan.

WHAT WE OFFER

$44,000 – $48,000 annually - Commensurate with experience

Comprehensive benefits package - Health, dental, and vision

Stable family-owned company - Over 88 years serving the Hamilton community

Active growth phase - Your role will expand as the company grows

Close-knit team environment - Supportive and collaborative

Monday to Friday schedule -Consistent, reliable hours

REPORTING STRUCTURE - Reports directly to the Operations Manager / Co-Owner.

HOW TO APPLY

If you are organized, calm under pressure, and want to be part of a growing Hamilton company with deep roots in the community, we would love to hear from you.

Please submit your resume and a brief cover note telling us about your relevant experience to [email protected] or apply through Indeed.

Pay: $44,000.00-$48,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
On-site parking

Experience:

Dispatching: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

accounts payable / accounts receivable clerk jobs in cambridge, on

Office & Service Coordinator (HVAC & Refrigeration)

Office Administrator

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Office Administrator - Accounting experience

Accounts Payable Clerk

Accounting Clerk

Collections Clerk

Accounts Payable and Payroll Clerk

Utility Billing and Collections Clerk (Temporary, up to 6 months)

Accounts Payable Clerk

Accounts Receivable Clerk

Accounts Receivable Clerk

Administrative Support Clerk

Administrative Coordinator

Accounting Clerk

Administrative Assistant

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