IKO Industries Ltd. is a market leader in the manufacturing of roofing and building materials. IKO is a Canadian owned and operated business with production facilities worldwide and has many years of unparalleled success in the roofing materials industry. Quality, integrity, and trustworthiness are the values that underlie this success, and we have built this company by hiring people who hold these values. People like you!
Job Description
Role: IT Purchasing Specialist
Job Summary: Reporting to the Global Director, Planning and Project Services, the successful candidate will be responsible for supporting procurement activities across IT and Shared Services. This includes end-to-end purchasing support, purchase order management, supplier coordination, sourcing assistance, invoice issue resolution, and procurement documentation.
The IT Purchasing Specialist will act as a key liaison between internal stakeholders, suppliers, Finance, Accounts Payable, and Master Data Management teams to ensure purchasing activities are completed accurately, efficiently, and in alignment with company policies. The role will also support vendor management activities, including contract administration, supplier performance tracking, reporting, and governance documentation.
This role is based fully onsite out of our Mississauga, ON office location.
Job Responsibilities
- Create, process, and manage purchase orders across IT and Shared Services, including gathering requirements, obtaining supplier quotations, validating pricing and scope, generating requisitions, and issuing purchase orders in JD Edwards (JDE).
- Coordinate with internal stakeholders and suppliers to ensure timely approvals, accurate order processing, and alignment with budget and procurement requirements.
- Monitor purchase order lifecycle activities, including delivery follow-up, receipt coordination, invoice reconciliation, and issue resolution.
- Act as the primary point of contact for Accounts Payable to resolve invoice discrepancies, billing issues, and purchase order-related inquiries.
- Liaise with the Master Data Management team to support vendor onboarding, vendor updates, and compliance with procurement and MDM policies.
- Work closely with suppliers and internal stakeholders to support timely invoice review, approvals, and payment processing.
- Provide ERP and procurement process support to requisitioners and receivers to ensure accurate and compliant purchasing activities.
- Maintain procurement documentation, records, and reporting to support audit, compliance, and operational requirements.
- Support the coordination and administration of RFIs, RFPs, supplier quotation requests, and sourcing initiatives across IT and Shared Services categories.
- Assist in preparing sourcing documentation, consolidating supplier responses, coordinating stakeholder feedback, and maintaining sourcing timelines.
- Participate in supplier evaluation activities, commercial comparisons, and pricing analysis to support procurement decisions.
- Coordinate communication with suppliers during sourcing events to ensure consistent information sharing and timely follow-up.
- Support contract review and procurement documentation activities in coordination with internal stakeholders, including Legal, Finance, IT, and business teams.
- Support vendor management activities, including supplier performance review inputs, supplier scorecards, KPI tracking, service level reporting, and compliance metrics.
- Assist in the administration of vendor contracts, including monitoring renewal timelines, maintaining documentation, and supporting governance activities.
- Maintain accurate vendor records, contract repositories, and procurement documentation to support compliance and audit readiness.
- Contribute to continuous improvement initiatives related to procurement workflows, reporting, and operational efficiency.
- Additional duties as assigned.
Qualifications
- Bachelor’s degree in Business, Supply Chain, Procurement, or a related field.
- Minimum 3–5 years of experience in procurement, purchasing, or sourcing within a manufacturing, distribution, shared services, or IT environment.
- Strong understanding of procurement operations, sourcing processes, supplier management, purchase order administration, and contract support.
- Experience working with ERP systems; JD Edwards experience is preferred.
- Experience supporting RFIs, RFPs, supplier evaluations, or strategic sourcing initiatives is considered a strong asset.
- Experience supporting procurement activities across multiple regions or international suppliers is considered an asset.
- Proficiency with Microsoft Excel and procurement reporting tools required.
- Familiarity with SharePoint and data visualization tools such as Power BI is considered an asset.
- SCMP designation or progress toward certification is considered an asset.
- Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
- Strong analytical skills with the ability to review pricing, supplier information, purchase order data, and procurement reports.
- Excellent communication skills with the ability to work effectively with internal stakeholders, suppliers, Finance, Accounts Payable, and cross-functional teams.
- Strong attention to detail with a high degree of accuracy in documentation, data entry, reporting, and follow-up.
- Ability to identify process gaps and contribute to continuous improvement initiatives.
- Strong problem-solving skills with the ability to resolve purchasing, supplier, invoice, and process-related issues.
Benefits of Employment: IKO recognizes that its success is due to the strength of its employees. A primary goal of IKO is to promote individual employee's sense of accomplishment and contribution so that employees enjoy their association with IKO. The Company invests in its employees so that they are the most knowledgeable in the industry, and undertakes great efforts to nurture loyalty to, and teamwork at, IKO. We are pleased to offer competitive compensation, health care, a progressive and challenging workplace and a commitment to teamwork and integrity.
Diversity and Equal Opportunity Employment: IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. IKO Industries Ltd. encourages and welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
