About VanStro
VanStro Global Supply Inc. is a Winnipeg-based company specializing in cabinetry, building materials, supply chain management, and dealer network development across Canada.
As our business continues to expand, we are seeking a highly organized, proactive, and professional Business Operations Coordinator to support daily operations, coordinate communication between departments, and help ensure the smooth execution of company initiatives.
This position plays a key role in supporting management, dealer development activities, operational systems, and administrative functions across the organization.
Position Summary
The Business Operations Coordinator is responsible for supporting the company's daily operations and administrative activities while coordinating communication between management, BD (Business Development) teams, suppliers, service providers, dealers, and internal departments.
The ideal candidate will possess excellent English and Chinese communication skills, strong organizational abilities, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced business environment.
This role requires professionalism, accountability, confidentiality, and the ability to represent company interests effectively when dealing with internal and external stakeholders.
Key Responsibilities
Business Coordination & Operations Support
- Coordinate communication between management, BD teams, suppliers, service providers, and internal departments.
- Follow up on operational tasks, project progress, and implementation of company initiatives.
- Assist management in executing operational procedures and business processes.
- Monitor task completion and ensure timely follow-up on action items.
- Support management with business reporting and operational planning.
Administrative & Office Management
- Coordinate office lease, utilities, internet, telephone, and other service providers.
- Assist in managing service agreements, renewals, and vendor relationships.
- Maintain company records, files, and operational documentation.
- Coordinate meetings, schedules, and internal communications.
- Support office procurement and facility management.
Systems & Data Management
- Assist with POS systems, CRM systems, Microsoft 365 administration, and operational databases.
- Support product coding, SKU maintenance, and data management.
- Maintain operational records and ensure data accuracy.
- Prepare operational reports, spreadsheets, and business documentation.
- Assist with document control and digital file management.
Microsoft 365 & Collaboration Systems
- Maintain and organize company files using SharePoint and OneDrive.
- Support Teams, Outlook, and other Microsoft 365 collaboration tools.
- Assist users with document sharing, permissions, and file organization.
- Help maintain operational workflows and document management standards.
Supplier & Service Provider Coordination
- Coordinate communication with suppliers, service providers, and external business partners.
- Follow up on service issues and support problem resolution.
- Assist with logistics, order tracking, and operational follow-up.
- Maintain professional relationships with external stakeholders.
Dealer & Customer Support
- Assist with dealer registration and onboarding.
- Maintain dealer and customer records.
- Follow up on dealer and customer inquiries.
- Support dealer network development and operational activities.
Qualifications
Required
- Fluent English and Chinese communication skills (written and verbal).
- Strong organizational, coordination, and problem-solving abilities.
- Excellent interpersonal and communication skills.
- Proficient in Microsoft 365 applications, including:
- Excel
- Word
- Outlook
- Teams
- SharePoint
- OneDrive
- Ability to manage multiple priorities and deadlines simultaneously.
- Strong attention to detail and accuracy.
- Professional, reliable, and accountable.
- Strong sense of confidentiality and business ethics.
- Ability to professionally represent company interests when communicating with suppliers, service providers, dealers, customers, and internal teams.
Preferred
- French language proficiency is considered a strong asset.
- Experience in operations, administration, project coordination, business support, or office management.
- Experience with CRM, POS, ERP, inventory management, or business systems.
- Experience in construction, building materials, distribution, wholesale, or supply chain industries.
- Experience working in a multilingual and multicultural environment.
Ideal Candidate
We are looking for someone who:
✔ Takes initiative
✔ Learns quickly
✔ Works independently
✔ Has excellent follow-up skills
✔ Communicates professionally and effectively
✔ Is highly organized and detail-oriented
✔ Is comfortable supporting multiple departments simultaneously
✔ Wants to grow with a fast-growing Canadian company
Job Types: Full-time, Part-time
Pay: $17.00-$50.00 per hour
Work Location: In person
