navan, on bookkeeper Jobs – 43 Openings This Week

Administrative Assistant, Department of Ophthalmology
Department of Ophthalmology, The Ottawa Hospital —Ottawa, ON
- $29.75–$34.75 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8h
Project Officer: Finance and Administration
Rideau-Rockcliffe Community Resource Centre —Ottawa, ON
- $25.65–$28.14 an hour
- Weekends as needed
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Flexible schedule
Quick apply
T3 CONSTRUCTORS INC. Administrative Assistant — Work Orders & Bookkeeping
Magenta Exterior Solutions —Ottawa, ON
- Full-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
Office Administrator
Fence Material Supply —Stittsville, ON
- $20–$27 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Office Administrator
ITK —Ottawa, ON
- $46,272–$57,840 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Quick apply
Office Administrator / Customer Service Coordinator
Dtech Services and Solutions Inc —Gloucester, ON
- $22–$28 an hour
- Part-time
- Bilingual
- CRM software
- Sales
- Dental care
- Vision care
Quick apply
14d
Legal Finance Administrator
numbercrunch —Kanata, ON
- $45,000–$55,000 a year
- Full-time
- Hybrid work
- QuickBooks
Quick apply
Commis comptable
Exacte Gestion Comptable —Gatineau, QC
- $25–$35 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Computer Science
- English
- Dental care
- Vision care
Quick apply
13d
Operation / Admin Coordinator
Aurelius Fine Oils & Balsamic Vinegars —Ottawa, ON
- $23 an hour
- Full-time
- Administrative experience
- QuickBooks
- In-person
- Store discount
Quick apply
6d
Administrative Assistant (Bilingual) Temporary Summer Position
Canadian Centre for Victims of Armed Conflicts —Gloucester, ON
- $17.60–$18.00 an hour
- Full-time
- Bilingual
- English
- Microsoft Office
Quick apply
Bookkeeper - Part Time
Riverbend Golf & Country Club —Richmond, ON
- Part-time
- Hospitality
- Accounting
- QuickBooks
- Flexible schedule
Quick apply
6h

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\* Create, format, edit, update, and finalize standard and non-standard templates, letters, reports, correspondence and spreadsheets.
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Administrative Assistant, Department of Ophthalmology

Department of Ophthalmology, The Ottawa Hospital
Ottawa, ON

Quick apply

Job details

Full-time
8 hours ago

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Research
Microsoft Office
Administrative experience
Organizational skills
Business
Communication skills

Full job description

JOB POSTING

Job Title: Administrative Assistant, Department of Ophthalmology

Employer: 2733156 Ontario Inc.

Reports To: Executive Director

Start Date: July 14, 2026

Position Summary:

The Department of Ophthalmology is seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day administrative, operational, and financial activities of the department.

Reporting to the Executive Director, the Administrative Assistant works collaboratively with department leadership and team members to support departmental operations, maintain accurate records, coordinate administrative activities, and assist with finance-related processes. This position plays an important role in supporting the continued growth and operational excellence of the Department of Ophthalmology.

Key Responsibilities

Administrative Support

Provide administrative support to the department, including clerical, organizational, and coordination activities.
Maintain organized electronic and paper filing systems.
Assist with scheduling meetings, preparing agendas, and tracking action items.
Draft, format, proofread, and update documents, spreadsheets, presentations, and correspondence.
Respond to routine inquiries and redirect requests as appropriate.
Assist with onboarding and offboarding activities, including preparation and tracking of required documentation.
Maintain departmental databases, contact lists, and administrative records.
Support special projects and departmental initiatives as assigned.

Data Entry and Finance Support

Perform accurate and timely data entry into spreadsheets, databases, and internal systems.
Assist with tracking expenses, invoices, purchase requests, and budget-related information.
Maintain financial logs, trackers, and supporting documentation.
Verify data for completeness and accuracy and identify discrepancies for follow-up.
Support finance-related processes, including reimbursement requests, invoice processing, and account reconciliations.
Assist with reconciliation of hours worked and financial activity maintained across multiple systems and databases.
Prepare basic financial summaries and reports as requested.

Operational Support

Provide shared administrative support to multiple team members within the department.
Assist with the preparation and maintenance of reports, tracking logs, and operational documentation.
Contribute to the development and maintenance of standardized templates, procedures, and administrative processes.
Monitor deadlines and ensure required documentation is completed and submitted in a timely manner.
Support departmental meetings, events, educational activities, and other operational initiatives as required.

Communication and Collaboration

Communicate professionally and effectively with physicians, staff, learners, hospital personnel, university partners, researchers, vendors, and other stakeholders.
Foster positive working relationships across administrative, finance, education, and operational teams.
Maintain confidentiality and exercise discretion when handling sensitive information.
Demonstrate professionalism, accountability, and a commitment to excellent customer service.

Compliance and Professional Conduct

Perform duties in accordance with the policies, procedures, and standards of the Department of Ophthalmology, The Ottawa Hospital, the University of Ottawa, The Ottawa Hospital Research Institute, and the Employer.
Comply with all applicable privacy, confidentiality, workplace, and health and safety requirements.
Participate in training and continuous learning opportunities to support departmental goals and professional development.

Qualifications

Diploma or certificate in Office Administration, Business Administration, or a related field preferred.
Minimum two years of administrative experience; experience in healthcare, academic, research, or not-for-profit environments is considered an asset.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Experience with financial tracking, bookkeeping support, or data management is considered an asset.
Demonstrated ability to maintain confidentiality and exercise sound judgment.

Key Attributes

Organized and detail-oriented.
Reliable and accountable.
Collaborative team player.
Adaptable and eager to learn.
Professional and service-oriented.
Comfortable working independently while supporting multiple stakeholders.

Pay: $29.75-$34.75 per hour

Work Location: In person

Quick apply

Refine Your Search

bookkeeper jobs in navan, on

Administrative Assistant, Department of Ophthalmology

Project Officer: Finance and Administration

T3 CONSTRUCTORS INC. Administrative Assistant — Work Orders & Bookkeeping

Office Administrator

Office Administrator

Office Administrator / Customer Service Coordinator

Legal Finance Administrator

Commis comptable

Operation / Admin Coordinator

Administrative Assistant (Bilingual) Temporary Summer Position

Bookkeeper - Part Time

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