Grant Programs Coordinator
The Alberta Professional Outfitters Society (APOS) is seeking a Grant Programs Coordinator to work out of our office in Stony Plain, Alberta. This is a contract, hourly position offering flexible part-time to full-time hours, depending on the successful candidate's availability and organizational needs.
Reporting to the Managing Director, the Grant Programs Coordinator will support the delivery of stewardship and community programs, including the Minister’s Special Licence Auction, Wildlife Management Fund, Community Investment Fund, Careers in Conservation Scholarship, and Exploring Alberta’s Wildlife Classroom Package. More information on these programs is available at apos.ab.ca.
Competitive hourly compensation is negotiable and will be based on the successful candidate's qualifications and experience.
Responsibilities
Minister’s Special Licence Auction (MSLA)
- Managing the annual intake of MSLA grant applications;
- Responding to grant inquiries from prospective applicants and handling ongoing communications with current MSLA recipients;
- Liaising with stakeholder adjudicators and coordinating Adjudication Commitee meetings;
- Securing funding agreements with successful applicants, and managing payment and reporting schedules; and
- Supporting other staff and contractors with public relations relative to the MSLA, including helping with website content, public reporting, project features, social media content, etc. and coordinating meetings/events of the MSLA Stakeholder Advisory Committee.
Wildlife Management Fund (WMF)
- Coordinating intake of WMF Expressions of Interest and grant applications;
- Fielding inquiries from prospective applicants about the WMF;
- Coordinating WMF Committee adjudication meetings;
- Assisting and supporting with components of the planning, delivery and communications for various Society-led WMF initiatives;
- Supporting other staff and contractors in the preparation of content for presentations, newsletters/magazines, the website, social media, etc. to build public awareness of the WMF and projects underway.
- The Grant Programs Coordinator will also facilitate application intake and review under the Community Investment Fund and Careers in Conservation Scholarship, and manage distribution of teacher kits for Exploring Alberta’s Wildlife Classroom Package.
The Grant Programs Coordinator will also facilitate application intake and review under the Community Investment Fund and Careers in Conservation Scholarship, and manage distribution of teacher kits for Exploring Alberta’s Wildlife Classroom Package.
The Grant Programs Coordinator will also be expected to provide cover-off for other staff positions as needed, support the team with event planning, and provide executive assistant support to the Managing Director.
Skills
The successful candidate will have:
- Strong verbal communication skills, and the ability to build and maintain relationships with diverse stakeholders;
- Excellent written communication skills, with experience in business writing;
- Proficiency in Microsoft Office programs, particularly Word and Excel; and
- An ability to manage competing priorities and deadlines.
Education & Experience
The ideal candidate will have an undergraduate degree in a related field or 2-4 years of experience related to grants, program management, or communications. Familiarity with and appreciation of the role that hunting and outfitting play in conservation is an asset.
How to Apply
Resumes without cover letters will not be considered. Cover letters must be customized to this role, detailing how the candidate’s skills and experience relate to the position. No in-person applications, please. Applications should be submitted to [email protected], addressed to Jeana Schuurman, Managing Director. The application deadline is July 29, 2026.
Benefits:
- Flexible schedule
- On-site parking
Application question(s):
- Have you reviewed all application instructions included under HOW TO APPLY in the job posting?
Work Location: In person
