Hamilton, On Executive assistant Jobs – 31 Openings This Week

Executive Assistant
Septa Pharmaceuticals Inc. —Mississauga, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Secretary - Executive Director
The Muslim Association of Canada —Mississauga, ON
- $20.50–$23.60 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Paid sick leave
Quick apply

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Secretary - Executive Director
The Muslim Association of Canada —Mississauga, ON
Answer and direct phone calls, emails, and other correspondence. Maintain filing systems (paper and digital) and office records.
$20.50–$23.60 an hour
Quick apply

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Executive Assistant to the CEO
Educators Financial Group —Toronto, ON
University degree or college diploma in Business Administration or another relevant field. We’re seeking a highly organized and proactive Executive Assistant…
$70,000–$80,000 a year
Executive Assistant
Klir —Toronto, ON
You make good decisions when the answer isn't obvious and the person who could tell you is in a board meeting. Competitive salary and benefits for your market.
$90,000–$100,000 a year
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Executive Assistant

Septa Pharmaceuticals Inc.
Mississauga, ON

Quick apply

Job details

Full-time

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
DocuSign
Filing
Microsoft Office
Administrative experience
QuickBooks
Data entry
Organizational skills
Multi-line phone systems
Typing
Clerical experience
Phone etiquette
Microsoft Outlook Calendar
Office experience

Full job description

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess strong administrative skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently. This role involves providing comprehensive support through calendar management, correspondence, and office coordination to ensure smooth daily operations. Prior office experience and proficiency with various software tools are essential for success in this position.

Responsibilities

Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events.
Handle incoming calls via multi-line phone systems with professional phone etiquette, directing inquiries appropriately.
Prepare, proofread, and edit correspondence, reports, and presentations to ensure accuracy and professionalism.
Perform data entry, filing, and document management using Microsoft Office Suite and DocuSign for electronic signatures.
Assist with bookkeeping tasks utilizing QuickBooks and perform basic bookkeeping duties as needed.
Coordinate travel arrangements and prepare itineraries for executives.
Support front desk operations including greeting visitors and managing office supplies.
Provide exceptional customer service to internal staff and external clients, ensuring positive interactions at all times.
Organize files, maintain records, and assist with administrative projects to improve office efficiency.

Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
Experience with QuickBooks for bookkeeping purposes.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent typing speed and data entry accuracy.
Demonstrated experience in clerical or administrative roles with office experience preferred.
Exceptional phone etiquette skills for handling multi-line phone systems professionally.
Attention to detail in proofreading documents and managing correspondence.
Ability to manage multiple priorities simultaneously while maintaining a high level of professionalism.
Familiarity with office equipment such as filing systems, printers, and scanners.

This position offers an engaging work environment where your organizational talents will contribute significantly to our team’s success. We value proactive individuals who thrive in fast-paced settings and are committed to delivering outstanding support at every level of our organization.

Pay: $40,000.00-$45,000.00 per year

Work Location: In person

Quick apply

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