thunder bay, on student assistant Jobs – 87 Openings This Week

Administrative Assistant, Human Resources
NOSM University —Thunder Bay, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Administrator
EllisDon Group —Thunder Bay, ON
- $60,000–$70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
Community Support Assistant
St. Joseph's Care Group —Thunder Bay, ON
- $26.77–$28.53 an hour
- Full-time
- High school diploma or GED
- Travel
- Computer skills
- Disability insurance
- Relocation assistance
Quick apply
4d
Receptionist
Smile Makers Orthodontists —Thunder Bay, ON
- $25–$28 an hour
- Full-time
- Medical office experience
- Supervising experience
- Front desk
Quick apply
1d
Constituency Assistant
Ontario NDP Caucus —Thunder Bay, ON
- $74,810.43 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
5d
Scheduling and Clinical Services Assistant
George Jeffrey Children's Centre —Thunder Bay, ON
- $25.13–$29.02 an hour
- Full-time
- Bilingual
- Customer service
- Microsoft Office
- Wellness program
- Mileage reimbursement
Quick apply
11d
Summer Caseworker Assistant
The Children's Aid Society of the District of Thunder Bay —Thunder Bay, ON
- $24.50 an hour
- Temporary
- Bachelor's
- Computer skills
- Social Work
Quick apply
Administrative Assistant (#303)
Independent First Nations Alliance —Thunder Bay, ON
- $48,207–$57,163 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Facilities Assistant (Casual) UB-2026-09
Thunder Bay Public Library —Thunder Bay, ON
- $27.32 an hour
- Schematics
- High school diploma or GED
- In-person
Quick apply
11d
Talking Together Program Administrative Clerk
Nishnawbe Aski Legal Services Corporation —Thunder Bay, ON
- From $40,040 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Renovation Assistant
LevelUp home renovation —Thunder Bay, ON
- $25–$35 an hour
- Part-time
- Carpentry
- Power tools
- Construction
- Flexible schedule
Quick apply
2d
Legal Assistant/Law Clerk - Civil Litigation
CARREL+Partners LLP —Thunder Bay, ON
- $45,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
14d
Law Clerk/Legal Assistant (full time) (min1yr exp)
Cheadles LLP - Thunder Bay Lawyers —Thunder Bay, ON
- $40,000–$80,000 a year
- Full-time
- Microsoft Office
- In-person
- Paid time off
Quick apply
Training and Development Production Assistant - Contract
Ka-Na-Chi-Hih Healing Lodge —Thunder Bay, ON
- $20 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Flexible schedule
Quick apply
Assistant Property Manager
Parklane Townhomes —Thunder Bay, ON
- $20–$23 an hour
- Full-time
- Customer service
- Microsoft Office
- In-person
Quick apply
Assistant Cook
Amenida Seniors Community —Ontario
- $18.00–$19.63 an hour
- Weekends as needed
- Cooking
- Organizational skills
- Kitchen experience
5d
Assistant District Manager (Arborist)
The Davey Tree Expert Company —Ontario
- $70,000–$90,000 a year
- Full-time
- Bachelor's
- In-person
- Leadership
- Employee stock purchase plan
- Dental care
Quick apply
4d
Environmental Administrative Assistant
OFNTSC —Thunder Bay, ON
- $45,000–$55,000 a year
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
Medical Secretary
NorWest Community Health Centres —Thunder Bay, ON
- Weekends as needed
- Microsoft Word
- Word processing
- Microsoft Office
Quick apply
Human Resources Assistant (Full-Time Permanent) - Corporate Services
Thunder Bay District Health Unit —Thunder Bay, ON
- $30.04–$35.34 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Designated paid holidays
Quick apply
Health and Safety Assistant
Staal Irrigation & Contracting —Rosslyn, ON
- $17.98–$34.90 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
7d
Receptionist
First Choice Haircutters —Thunder Bay, ON
- Weekends as needed
- Flexible schedule
Quick apply
Rehab Assistant
Bayshore HealthCare —Thunder Bay, ON
- $19–$25 an hour
- Presentation skills
- Bachelor's
- Communication skills
Medical Secretary
Ontario Native Women's Association —Thunder Bay, ON
- $56,400–$69,405 a year
- Full-time
- Hybrid work
- Administrative experience
- Travel
- In-person
- Designated paid holidays
- Dental care
Quick apply
6d
Assistant Retail Manager
Northwest Clothing & Gifts Thunder Bay —Thunder Bay, ON
- From $23 an hour
- Full-time
- Bilingual
- Inventory control
- Sales
- Store discount
Quick apply
6d

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Administrative Assistant, Human Resources

NOSM University
Thunder Bay, ON

Apply Now

Job details

Skills

Microsoft Powerpoint
Microsoft Word
French
Microsoft Excel
Writing skills
Filing
English
Microsoft Office
Databases
Administrative experience
Human resources
Organizational skills
SharePoint
Proofreading
Phone etiquette
College diploma
Business
Time management

Full job description

As a key member of the Human Resources Team, the Administrative Assistant provides a
complete range of administrative support and expertise to the Unit. In a fast-paced environment,
the position reports directly to the Director of Human Resources but works closely with and
takes direction from all members of the HR Team. Multi-tasking and superior organization skills
are key to supporting this Unit.

The Administrative Assistant is expected to work independently, while helping the HR Team
build and maintain a solid administrative foundation in terms of records management and
administrative support.

Responsibilities

Responsibilities may include but are not limited to the following:

Confidentially reviews and handles the HR Unit’s incoming regular and electronic mail and demonstrates initiative in determining appropriate course of action. Reads internal and external correspondence, addresses issues as appropriate and responds directly and/or escalates to another member of the HR team.
Schedules meetings, books rooms, and organizes video/teleconferences for Unit or committee members ensuring that all necessary arrangements are made. Committee support includes creation and distribution of agendas, recording and preparation of meeting minutes, coordination of follow-up required, dissemination of documents, etc.
Prepares, edits and proofreads correspondence, reports, presentations, and other required material/documentation. Prepares graphs, charts, spreadsheets, and schedules to aid unit members.
Undertakes routine administrative tasks including arrangements for printing, photocopying, collation of documents, coordinating catering and travel arrangements, and completing relevant reconciliations.
Using approved NOSM University standard procedures, develops, updates and maintains electronic and hard copy files, which are often highly confidential, in order to retrieve information using knowledge of filing systems and retrieval.

Unit specific responsibilities:

Provides administrative support through all stages of the recruitment process (i.e. sets up and maintains competition files for all postings including creation of posting number, creation of a file and organzing applications in correct folders and responds to candidates on routine matters; posts job vacancies on Internal and External websites and distributing vacancies to local career centres and/or recruitment sites; drafts and sends invitation letters and organizes the interviews, drafts offer letters for signature, etc).
Responsible for ensuring HR SharePoint web pages are current and up to date. This includes publishing content, ensuring HR electronic file structures are maintained and organized for ease of use. Maintains content on NOSM U Human Resources web pages.
Assists the HR Consultants with special projects, as required.
Prepares/processes appropriate documents for submission to the Finance Unit for processing purchase card reconciliation, payment of invoices, request for payment, purchase orders, budget transfers, equipment orders, etc.
Maintains and monitors office supply inventory levels; places orders as required
Creates graphs/charts and spreadsheets for HR Unit. Processes and maintains Human Resources personnel files for all employee classifications. Maintains some HR metrics and produces reports as required by the Unit. Responsible for retention and archiving of all personnel records and other HR related records – both electronic and paper. Ensuring accurate and organized records as maintained at all times.
Administratively supports the tuition benefit process by receiving and verifying eligibility of employee and dependent applications, drafting and sending letters to universities, maintaining tracking spreadsheet, and collecting required documentation from employees and dependents in accordance with the Tuition Benefit Policy and Procedures.
Maintains a database for the NOSM University Professional Development Fund. Receives all applications and liaises with Finance and NOSM University portfolios to process applications.
Ensures the proper administration of the collective agreement provisions / union issues and tracks human resources issues for monthly Human Resources reporting.
Assist with research for various policies, grievances, negotiations, arbitrations, as requested.
Monitors the collective agreements for important dates in order to update the HR Consultants on upcoming deadlines; drafts and sends reminders to employees regarding collective agreement deadlines (i.e. annual reports, application deadlines, etc.) Tracks, follows up, records and files all collective agreement requirements (i.e. annual reports, workload assignments, etc.)
Supports labour relations committees such as LMC, JCC by preparing the agenda, scheduling the meeting and preparing and sending out the documentation, taking minutes, producing action item lists, etc.
Updates classification lists and compensation schedules/tables in accordance with the CAs.
All other duties as assigned.

Qualifications

Education

A college diploma, preferably in Office Administration, Business Administration or other administrative-related discipline, from a recognized post-secondary institution with Canadian accreditation or an equivalent combination of education and experience is required.

Knowledge, Skills and Abilities

A minimum of three (3) years of relevant work experience is required
Experience working in Human Resources is considered an asset
Demonstrated time management and multi-tasking skills
Ability to adapt to new technology
Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
Ability to respond quickly in a dynamic and changing environment
Ability to work individually as well as part of a team
Proven ability to perform under pressure, manage multiple priorities and meet tight deadlines.
Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
Strong writing, editing, and proofreading skills
High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
Experience with database entry and spreadsheet management is required
Demonstrated experience recording and transcribing formal and/or informal minutes is required
Superior organizational skills
Superior telephone manners and strong interpersonal skills

Language

Must be able to communicate effectively in English (verbally, written and comprehension)
French/Indigenous language skills would be considered an asset

Interested candidates are submit a resume along with verification of academic accomplishments quoting the competition number # 2026-2098-MV to:

NOSM University
Attention: Human Resources
935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6
Email: [email protected]
Fax: (705) 671-3880

NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at [email protected].

NOSM University invites applications from all qualified individuals. NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

NOSM University does not use AI in our hiring process.

NOSM University needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens. Applications need not identify their country of origin or current citizenship; however, all applications must include one of the following statements:

“I am a Canadian citizen or permanent resident of Canada.”

“I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada.”

“I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada.”

While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.

Apply Now

Refine Your Search

student assistant jobs in thunder bay, on

Administrative Assistant, Human Resources

Office Administrator

Community Support Assistant

Receptionist

Constituency Assistant

Scheduling and Clinical Services Assistant

Summer Caseworker Assistant

Administrative Assistant (#303)

Facilities Assistant (Casual) UB-2026-09

Talking Together Program Administrative Clerk

Renovation Assistant

Legal Assistant/Law Clerk - Civil Litigation

Law Clerk/Legal Assistant (full time) (min1yr exp)

Training and Development Production Assistant - Contract

Assistant Property Manager

Assistant Cook

Assistant District Manager (Arborist)

Environmental Administrative Assistant

Medical Secretary

Human Resources Assistant (Full-Time Permanent) - Corporate Services

Health and Safety Assistant

Receptionist

Rehab Assistant

Medical Secretary

Assistant Retail Manager

I want to receive the latest job alerts for student assistant in thunder bay, on

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