nanaimo, bc office administration Jobs – 54 Openings This Week

Administrative Assistant
Doane Grant Thornton —Duncan, BC
- $43,000–$58,000 a year
- Overtime
- Microsoft Word
- CRM software
- Word processing
8d
Clerical Spare
School District #69 (Qualicum) —Parksville, BC
- $31.68 an hour
- On call
- High school diploma or GED
Program Support Clerk - MHSU/Residential Services
Island Health —Duncan, BC
- $30.55–$32.39 an hour
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Access
Clinical Office Assistant - Primary Care
Island Health —Parksville, BC
- $27.26–$29.16 an hour
- Microsoft Word
- Word processing
- High school diploma or GED
9d
Administrative Assistant
Vancouver Island Counselling —Duncan, BC
- $23–$25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
Maintenance and Administrative Coordinator (Cornerstone)
Connective Support Society —Nanaimo, BC
- $49,400–$61,800 a year
- Part-time
- Carpentry
- High school diploma or GED
- Plumbing
Quick apply
11d
Office Manager - Cedar Valley Dental, Nanaimo, BC
123Dentist —Nanaimo, BC
- $65,000–$75,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
Quick apply
Receptionist - Temp
Slegg Building Materials —Nanaimo, BC
- $20–$23 an hour
- Full-time
- Writing skills
- English
- Accounting
Quick apply
2d
Administrative Support/Health Unit Aide
Island Health —Duncan, BC
- $27.26–$29.16 an hour
- Medical office experience
- Databases
- Administrative experience
Receptionist/Clerk
Cowichan Tribes —Duncan, BC
- $24.44–$25.90 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
14d
Administrative Assistant
Blue Stone Financial —Parksville, BC
- From $20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
Front Desk Agent
Pacific Palms RV Resort —Parksville, BC
- $20 an hour
- Part-time
- Hospitality
- Customer service
- Front desk
Quick apply
On Call Receptionist
shíshálh Nation —Sechelt, BC
- Part-time
- Customer service
- High school diploma or GED
- Time management
Quick apply
Part-Time Medical Office Assistant
Alderlea Medical Clinic —Duncan, BC
- From $22 an hour
- Part-time
- Medical office experience
- Administrative experience
- In-person
Quick apply
Health Care Assistant (HCA) with Med Administration (Nights)
Dover House Senior Care Home —Nanaimo, BC
- $31 an hour
- Part-time
- CPR Certification
- Medication administration
- Heavy lifting
- Dental care
- Paid time off
Quick apply
7d

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Canaccord Genuity Corp. —Vancouver, BC
Assist Investment Advisors with processing and confirming client transactions; Deal directly with all clients, provide quotes and execute trading orders;
$45,000–$55,000 a year
8d
Facilities Administrative Coordinator
Century Group —Delta, BC
This role also supports contract and contractor management, procurement, inventory tracking, and our fleet vehicle program. What Can We Offer You?
$52,000–$60,000 a year
4h

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Kevin Cochrane —Barrie, ON
Schedule appointments, meetings, and service calls. Previous administrative or office experience preferred. The successful candidate will provide administrative…
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4d
Administrative Coordinator
Auxilium Health —Oshawa, ON
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Administrative Assistant

Doane Grant Thornton
Duncan, BC

Apply Now

Job details

Full-time
8 days ago

Skills

Microsoft Word
CRM software
Word processing
Filing
Visio
Microsoft Dynamics 365
Microsoft Office
Administrative experience
Accounting
Communication skills
Adobe Acrobat

Full job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
E-filing tax returns to CRA to meet filing deadlines
Communicating with clients when needed, to facilitate the signing of their tax return
Participating in training to stay current with changes in software and processes
Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
Preparing and editing correspondence, reports, proposals, and other documents
Preparing invoices using Doane Grant Thornton’s systems and in accordance with the terms of the engagement, including sending invoices to clients, as well as following up on AR when appropriate
Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
Coordinating external/internal appointments and meetings
Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
Providing reception support as required
Performing general administrative duties including, but not limited to, answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
Other duties as required

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

Minimum 1 year of administrative experience in a busy professional environment
Advanced proficiency in Microsoft Office Suite with strong word processing skills
Ability to learn new systems quicky, including MS Teams, Visio, Adobe Acrobat
Experience with CRM tool is considered an asset
Ability to manage multiple engagements simultaneously
Strong attention to detail and ability to produce of high-quality, technical work consistently
Ability to work effectively within tight timelines in a deadline-driven environment
Availability to work overtime as required during peak tax filing seasons, particularly February, March, April, and June and other times based on business needs
Exceptional client service skills and mindset
Excellent verbal and written communication skills
Strong business acumen and interpersonal skills and demonstrated ability to build positive professional relationships
Sound judgement in handling confidential and sensitive matters.
Knowledge of accounting industry is considered an asset, on-the-job training is provided

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $43,000–$58,000 in Duncan. If the role is available in other locations, the range may differ to reflect local market factors.

This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing [email protected] and we will work with you to meet your accommodation needs.

Apply Now

Refine Your Search

office administration jobs in nanaimo, bc

Administrative Assistant

Clerical Spare

Program Support Clerk - MHSU/Residential Services

Clinical Office Assistant - Primary Care

Administrative Assistant

Maintenance and Administrative Coordinator (Cornerstone)

Office Manager - Cedar Valley Dental, Nanaimo, BC

Receptionist - Temp

Administrative Support/Health Unit Aide

Receptionist/Clerk

Administrative Assistant

Front Desk Agent

On Call Receptionist

Part-Time Medical Office Assistant

Health Care Assistant (HCA) with Med Administration (Nights)

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