corporate receptionist Jobs

Senior Administrative Assistant
Ipsen Biopharmaceuticals Canada Inc. —Mississauga, ON
- $57,000–$82,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
3d
Legal Receptionist
CRT Legal —Red Deer, AB
- From $36,000 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Life insurance
Quick apply
Bilingual Receptionist
Canadian Bank Note Company —Ottawa, ON
- $42,000–$50,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Life insurance
Quick apply
6d
Sales and Office Administrator
FASTSIGNS #530201 —Surrey, BC
- $42,000–$46,000 a year
- Full-time
- Sales
- Customer service
- Microsoft Office
- Dental care
- Vision care
Quick apply
Customer Service and Reception Agent
Christie Innomed —Saint-Eustache, QC
- Holidays
- Bilingual
- CRM software
- Customer service
Quick apply
Receptionist
Opulence Global —Richmond Hill, ON
- From $48,000 a year
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Paid time off
Quick apply
5d
Receptionist (Regular Saturday Shifts Required)
AWIN-Acura Downtown —Toronto, ON
- $18 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Tuition reimbursement
Quick apply
2d
Office Administrator and Receptionist
Lotus Capital Inc. —Vancouver, BC
- $50,000–$55,000 a year
- Day shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Designated paid holidays
- Dental care
Quick apply
2d
Receptionist – Audi Edmonton North
Audi Edmonton North —Edmonton, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
3d
Receptionist
Vision Truck Group —Cambridge, ON
- $45,000–$50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Dental care
- Paid time off
Quick apply
4d
Receptionist & Administrative Support
Seaboard Transport Group —Edmonton, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
Receptionist/Administrative Assistant - 1 Year Contract for Maternity Leave
Swift Offices Inc. —North York, ON
- $18.50 an hour
- Temporary
- Microsoft Word
- Google Suite
- Front desk
Quick apply
2d

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Senior Administrative Assistant
Ipsen Biopharmaceuticals Canada Inc. —Mississauga, ON
Manage calendar for assigned ICLT members and departments as required, including coordinating individual and group meetings, facilities (e.g., room reservations…
$57,000–$82,000 a year
3d
Receptionist
Opulence Global —Richmond Hill, ON
Answer and direct incoming phone calls with professionalism and confidence. Assist with data entry, reports, and administrative tasks.
From $48,000 a year
Quick apply
5d

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Senior Administrative Assistant

Ipsen Biopharmaceuticals Canada Inc.
Mississauga, ON

Apply Now

Job details

Full-time
3 days ago

Skills

Microsoft Powerpoint
Bilingual
French
Microsoft Excel
English
Microsoft Office
Administrative experience
Database management
Bachelor's
Organizational skills
Front desk
College diploma
Communication skills

Full job description

Summary of Position:

The Sr. Administrative Assistant will be responsible to provide general administrative support to their assigned business areas, including, calendar management, travel, managing the purchase to pay process, budget support, catering support, and coordination of team events/meetings. The Sr. Administrative Assistant will demonstrate the utmost professionalism and sensitivity to confidential information through their daily responsibilities. Strong communication skills are a key expectation of this customer-focused position.

Main Responsibilities & Technical Competencies

Manage calendar for assigned ICLT members and departments as required, including coordinating individual and group meetings, facilities (e.g., room reservations, web and conference calls, audio/visual equipment and support and catering), actively soliciting input for managing conflicting priorities, pro-actively communicating schedule conflicts and providing copies of relevant documents and other essential information to department team members (and others upon request) prior to meetings.
Assist with general paperwork (photocopying, scanning, binding, etc.) and maintain general administrative needs of the departments
Manage the purchase to pay process (RFPs, commitment request, new vendor set-up, PO set-up, goods receipt, invoice coding, etc.)
Act as a K2 and Ariba Super User and support teams accordingly
Act as a meeting Room AV/IT Super User and support teams accordingly
Coordinate onboarding activities for new hires within assigned teams, in conjunction with HR.
Support travel logistics for assigned ICLT members in compliance with Ipsen travel and expense policies and prepare detailed itineraries from departure to return with minimal input from department team members.
Provide support to the remainder of assigned teams for urgent situations.
Prepare, submit and track expense reports for assigned ICLT members in accordance with the Ipsen travel and expenses policy and Canadian submission timelines, as necessary
Discretely maintain, coordinate and communicate highly confidential and sensitive information
Work collaboratively with administrative and operations support colleagues to:
- Efficiently resolve day-to-day work issues
- Identify and implement continuous improvement opportunities
- Manage back-up coverage due to vacations and unplanned vacancies
Report any potential adverse events/safety information or products complaints for Ipsen products to the Medical Information and Pharmacovigilance department, per company requirements
Perform other duties as assigned

Knowledge & Experience

Strong communication skills (both verbal and written) and ability to relate well to internal and external customers
Must be flexible and have a high attention to detail
Must have the ability to manage multiple tasks and projects simultaneously and is very organized
Self-starter and results-oriented with a positive, can-do attitude
Proficient with Microsoft Office, especially Excel and PowerPoint
High level of organizational skills
Able to work across multi-disciplinary teams
Must be able speak English.
French speaking is an asset but not required.
University degree or college diploma is preferred
At least 1 year of experience as a Receptionist or Administrative Assistant in a corporate, professional environment preferred
Database management and experience in survey development is an asset

The annual base salary range for this position is $57,000 - $82,000

This job is eligible to participate in our short-term incentives program.

The pay range displayed above is the range of base pay compensation within which Ipsen expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job-related knowledge and demonstrated skills.

We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.

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The annual base salary range for this position is $57,000 - $82,000

This job is eligible to participate in our short-term incentives program.

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