About Tate
At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognised worldwide as an industry leader in the development and manufacture of data centre infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over €600m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.
Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate's world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.
About the Role
The HR Administrator provides comprehensive administrative and operational support across the full employee lifecycle. This role is critical to ensuring accurate, timely, and compliant HR processes, supporting a positive employee experience from onboarding through to offboarding, while also enabling the wider HR team to operate effectively in a fast-paced, growing organisation.
Key Responsibilities
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Draft, prepare, and issue onboarding and offboarding documentation including offer letters, contracts of employment, job descriptions, new starter forms, resignation acknowledgements and paperwork.
- Coordinate and conduct reference checks in line with company policy and local requirements
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Raise and track IT access and equipment requests for new starters.
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Organise and coordinate induction schedules, liaising with managers and internal stakeholders to ensure a smooth onboarding experience.
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Coordinate and administer exit interviews, ensuring feedback is captured and logged appropriately and update HR systems and employee records to reflect leaver status accurately and on time.
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Draft salary change, promotion, and role change letters in line with approvals and governance requirements and prepare and issue standard employment letters and salary certificates.
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Coordinate and administer probation review processes, including reminders, documentation, and record-keeping.
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Provide administrative support for maternity, paternity, parent's leave, and other statutory or company leave processes.
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Administer sick leave records, ensuring accurate tracking and reporting in line with policy and local legislation.
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Act as a first-line point of contact for employee and manager HR administration queries, escalating where appropriate.
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Maintain accurate and up-to-date employee records across HR systems and personnel files.
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Support HR audits, reporting, and compliance activities by ensuring documentation is complete and accessible.
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Assist with the continuous improvement of HR administrative processes, templates, and workflows.
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Support payroll processing by ensuring employee data is accurate and up to date, preparing payroll-related documentation, and liaising with payroll providers as required.
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Ensure accurate and timely administration of HR processes in compliance with applicable employment law, data protection requirements, and internal people policies, applying required controls, maintaining appropriate records, and promptly escalating any compliance risks, data breaches, or policy deviations in line with the Company's ISO 37301-aligned Compliance Management System.
IMS Responsibilities
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Adhere to the Employee Handbook, Group Code of Conduct, the Group Compliance Policy, the IMS Policy, and all other applicable company policies and procedures.
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Maintain awareness of the requirements of, and their individual contribution to and impact on the effectiveness of, the Integrated Management System (IMS), including Quality, Health & Safety, Environmental and Product Compliance objectives and requirements.
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Report on unsafe acts, unsafe conditions, incidents, and injuries, quality issues, compliance concerns, violations to the appropriate personnel without delay.
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Participate in required training, audits, and continuous improvement initiatives.
Key Competencies
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Attention to Detail & Accuracy: strong focus on accuracy when handling sensitive employee data, contracts and payroll information.
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Organisation & Process Management: capable of managing multiple administrative tasks and deadlines, ensuring recurring processes are completed on time.
- Confidentiality & Professional Judgment: handles sensitive employee and business information with discretion and integrity, exercising sound judgement in line with data protection requirements, company policies, and ethical standards.
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Communication & Stakeholder Support: communicates clearly and professionally with employees, managers, and internal stakeholders, providing accurate HR administrative guidance and ensuring a positive, responsive service experience.
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Proactivity & Continuous Improvement: takes ownership of HR administrative tasks, anticipates issues before they arise, and contributes to improving templates, processes, and ways of working to enhance efficiency, consistency, and service quality.
Skills & Experience
Experience: Previous experience in an HR administration or HR support role.
Skills:
Strong attention to detail with a high standard of accuracy and confidentiality.
Excellent organisational and time-management skills, with the ability to manage multiple priorities.
Clear written and verbal communication skills.
Comfortable working with HR systems and Microsoft Office (Word, Excel, Outlook).
A proactive, service-oriented mindset with the ability to work effectively as part of a team.
Stay connected with us on LinkedIn for insights into life at Tate.
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Join us in our mission to make a difference through exceptional solutions.
