collingwood, on coordinator Jobs – 79 Openings This Week

Dispatcher / Service Coordinator for HVAC
Temp Air Control / C.H.S Air Conditioning Limited —Alliston, ON
- $55,000–$72,800 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
5d
Treatment Coordinator
Orthodontics at the Wireworks —Barrie, ON
- $27–$35 an hour
- Full-time
- Medical office experience
- Administrative experience
- In-person
Quick apply
Occupational Health & Disability Management Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- $56.52–$66.52 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Nursing
- Dental care
- Employee assistance program
Quick apply
Payroll & Benefits Coordinator
Southmedic Inc. —Barrie, ON
- $65,000–$80,000 a year
- Finance
- Business
- Dental care
- Tuition reimbursement
Quick apply
2d
Building Project Coordinator
City of Barrie —Barrie, ON
- $39.36–$47.18 an hour
- Temporary
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Access
- Dental care
- Employee assistance program
Title Coordinator - Part-Time
RB Global —Amaranth, ON
- Overtime
- Customer service
- No experience needed
- Data entry
Quick apply
Program Coordinator & Facilitator
Gilda's Club Simcoe Muskoka —Barrie, ON
- $70,000 a year
- Full-time
- Microsoft Office
- Master's degree
- Psychology
Quick apply
14d
Entrepreneurship & Job-Readiness Coordinator
Huronia Transition Homes —Midland, ON
- $54,991.88 a year
- Full-time
- Business development
- Project management
- Budgeting
Quick apply
Product Coordinator, Lystek (Dundalk, ON)
R.W. Tomlinson —Dundalk, ON
- $50,000–$70,000 a year
- Sales
- Presentation skills
- Travel
- Dental care
- Tuition reimbursement
Quick apply
Indigenous Independent Living Care Coordinator
Barrie Area Native Advisory Circle —Midland, ON
- $22 an hour
- Temporary
- Hybrid work
- Travel
- Paid time off
- Employee assistance program
Quick apply
Accounts Payable Coordinator - 15 month contract
MACLEAN ENGINEERING & MARKETING CO. LIMITED —Barrie, ON
- $25–$27 an hour
- Overtime
- Bilingual
- Microsoft Word
- Microsoft Excel
- Profit sharing
Quick apply
Electronic Medical Record (EMR) and Data Systems Coordinator
Barrie Area Native Advisory Circle —Barrie, ON
- $60,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Computer Science
- Microsoft Office
- Paid time off
- Employee assistance program
Quick apply
Gay Men’s Sexual Health Coordinator
Gilbert Centre —Barrie, ON
- $25.03 an hour
- Full-time
- Presentation skills
- SharePoint
- Computer skills
- Mileage reimbursement
Quick apply
Back of House Coordinator
JD Sports Canada —Barrie, ON
- $17.60 an hour
- Part-time
- Computer skills
- Communication skills
Quick apply
Indigenous Engagement Coordinator
Kids Help Phone —Canada
- $60,060–$67,000 a year
- Full-time
- Remote
- Bilingual
- Microsoft Excel
- English
- Wellness program
- Employee assistance program
Quick apply
8d
Indigenous Engagement Coordinator
Kids Help Phone —Canada
- $60,060–$67,000 a year
- Full-time
- Remote
- Bilingual
- Microsoft Excel
- English
- Wellness program
- Employee assistance program
Quick apply
8d
Indigenous Engagement Coordinator
Kids Help Phone —Canada
- $60,060–$67,000 a year
- Full-time
- Remote
- Bilingual
- Microsoft Excel
- English
- Wellness program
- Employee assistance program
Quick apply
8d
New Truck Sales Coordinator
Kenworth Truck Centre —Innisfil, ON
- $50,000–$55,000 a year
- Full-time
- Sales
- Customer service
- High school diploma or GED
- Profit sharing
- Dental care
Quick apply
Logistics Coordinator
County of Simcoe —Barrie, ON
- $66,019–$80,330 a year
- Temporary
- Microsoft Word
- CPR Certification
- Inventory control
5d
Real Estate Coordinator
County of Simcoe —Midhurst, ON
- $34.74–$41.54 an hour
- Temporary
- Microsoft Excel
- Customer service
- High school diploma or GED
6d
RAI Coordinator (Deseronto)
MBQ LTC Home —Ontario
- $62,000–$79,000 a year
- Full-time
- English
- Communication skills
- Dental care
Quick apply
5d
RAI Coordinator (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $62,000–$79,000 a year
- Full-time
- English
- Communication skills
- Dental care
Quick apply
2d
Events Coordinator
The Corporation of the Town of Penetanguishene —Penetanguishene, ON
- $37.39 an hour
- Full-time
- Bilingual
- Word processing
- English
Quick apply
5d
Patient Care Coordinator
Resolve Sleep Health —Collingwood, ON
- $22 an hour
- Full-time
- Customer service
- EMR systems
- Dental care
Quick apply
Communications Coordinator (Temporary Full Time- 1 Year)
Georgian Bay General Hospital —Midland, ON
- $36.91–$39.97 an hour
- Full-time
- Bilingual
- English
- Time management
Quick apply
5d

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Dispatcher / Service Coordinator for HVAC

Temp Air Control / C.H.S Air Conditioning Limited
Alliston, ON

Quick apply

Job details

Full-time
5 days ago

Benefits

Dental care
Paid time off
Work from home
Company events
Vision care
On-site parking

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
ERP systems
Post-secondary education
CMMS
Administrative experience
HVAC
Data entry
Computer skills
Business
Adobe Acrobat
Mechanical knowledge

Full job description

Service Coordinator / Dispatcher

This position is primarily based out of Temp Air Control’s Alliston office. A hybrid work arrangement, including a combination of in-office and work-from-home days, may be available depending on the candidate’s experience, training requirements, role fit, and ability to work independently.

Temp Air Control is looking for a full-time Service Coordinator / Dispatcher to support our HVAC, refrigeration, and building automation service team.

This role is central to the daily flow of our service department. The Service Coordinator / Dispatcher helps manage incoming service requests, schedules technicians, updates work orders, follows up with customers, tracks open work, and ensures the right information is captured so jobs can move from request to completion as smoothly as possible.

The ideal candidate is organized, professional, comfortable working in a fast-paced environment, and able to communicate clearly with customers, technicians, managers, vendors, and internal departments.

This position reports to the Service Manager and works closely with dispatch, field staff, accounting, payroll, sales, construction, and controls.

Key Areas of Responsibility

Service Coordination and Dispatch

Receive and coordinate incoming service requests from customers, managers, technicians, and customer portals.
Schedule and dispatch technicians for service calls, preventative maintenance, quoted repairs, project support, and follow-up work.
Assign work based on technician availability, location, skill set, urgency, and customer requirements.
Maintain the daily dispatch schedule and update it as priorities change throughout the day.
Perform daily technician check-ins and check-outs to confirm job status, next steps, additional appointments, and schedule changes.
Track open calls, return visits, incomplete work, pending parts, quoted work, and outstanding service requirements.
Help maintain the on-call schedule and support after-hours service coverage planning where required.

Work Order and System Administration

Create, update, track, and close work orders in the company ERP / service management system.
Ensure work orders are properly documented with labour, materials, technician notes, customer signatures, job status, and supporting information.
Review completed work orders and follow up on missing or incomplete information before invoicing.
Maintain accurate customer, site, equipment, contact, and service history records.
Keep electronic and hardcopy records organized and up to date.
Support system accuracy by ensuring service calls, appointments, job notes, and customer information are entered correctly.

Customer Communication and Follow-Up

Communicate professionally with customers by phone and email regarding service requests, appointment times, technician arrival updates, and job status.
Proactively follow up with customers on scheduled work, outstanding items, and service updates.
Address customer inquiries and concerns promptly and escalate issues when required.
Act as a communication link between customers, technicians, service managers, vendors, and internal departments.
Work with the Service Manager to relay and resolve customer or technician concerns in a timely manner.

Customer Portals, Purchase Orders, and Documentation

Review customer web portals daily to monitor new service requests, updates, documentation requirements, and outstanding items.
Ensure portal requests are acknowledged, tracked, and actioned so that no service request is missed or delayed.
Verify that service work orders have required customer purchase orders where applicable.
Escalate missing purchase orders or documentation issues to the appropriate manager.
Assist with creating purchase orders, coordinating vendors, and tracking materials or parts.
Prepare and coordinate customer-required documents, safety documentation, permits, Form 1000s, Notices of Project, and other site-specific documentation as needed.
Perform weekly spot checks to confirm technicians have current access to required customer portals, site systems, tools, and platforms. Escalate access issues as needed.

Internal Coordination and Administrative Support

Coordinate with service, construction, controls, sales, procurement, accounting, billing, payroll, and management to support daily operations.
Assist with payroll review by verifying technician time, job allocation, and related documentation.
Assist with technician expense tracking, travel charges, and supporting documentation.
Support onboarding of new customers, vendors, and service sites.
Prepare and distribute operational reports as needed, including open work order reports, past-due call reports, PM tracking, and follow-up reports.
Support labour planning for quoted work, projects, maintenance, and non-demand service work.
Help identify and support improvements to dispatching, work order management, communication, and documentation processes.
Follow company policies, procedures, safety requirements, and business process standards.
Perform other administrative and operational duties as assigned.

What We Are Looking For

The successful candidate will be someone who:

Communicates clearly and professionally with customers, technicians, vendors, and internal teams.
Stays calm and organized when priorities change.
Has strong attention to detail and takes pride in accurate information.
Can manage multiple tasks, calls, emails, schedules, and follow-up items at the same time.
Understands the importance of customer service and timely communication.
Is comfortable asking questions, solving problems, and escalating issues when needed.
Works well independently while also supporting the broader team.
Is reliable, accountable, and able to follow tasks through to completion.
Has a positive attitude and contributes to a respectful, team-oriented workplace.
Can adapt to new systems, processes, and changing service priorities.

Experience and Skills

Previous experience in dispatch, service coordination, customer service, or administrative support is preferred.
Experience in HVAC, refrigeration, mechanical service, building automation, plumbing, combustion, electrical, or a related service industry is considered a strong asset.
Experience using an ERP, dispatching platform, work order system, or computerized maintenance management system is preferred.
Experience with Acumatica or a similar ERP system is considered an asset.
Proficiency with Microsoft Outlook, Excel, Word, and Teams is preferred.
Experience with PDF editing tools such as Adobe Acrobat or Foxit is an asset.
Strong computer skills and accurate data entry skills are required.
Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
One to two years of experience in dispatching, service coordination, customer service, or administration is preferred.

Compensation

The expected salary range for this role is $55,000 to $72,000 per year.

The starting salary will be based on the successful candidate’s experience, qualifications, skill set, and overall fit for the role.

Temp Air Control offers a competitive compensation package, which may include group benefits, training, career development opportunities, and other company programs depending on the position.

Pay: $55,000.00-$72,800.00 per year

Benefits:

Company events
Dental care
On-site parking
Paid time off
Vision care
Work from home

Work Location: Hybrid remote in Alliston, ON

Quick apply

Refine Your Search

coordinator jobs in collingwood, on

Dispatcher / Service Coordinator for HVAC

Treatment Coordinator

Occupational Health & Disability Management Coordinator, Moose Factory, ON

Payroll & Benefits Coordinator

Building Project Coordinator

Title Coordinator - Part-Time

Program Coordinator & Facilitator

Entrepreneurship & Job-Readiness Coordinator

Product Coordinator, Lystek (Dundalk, ON)

Indigenous Independent Living Care Coordinator

Accounts Payable Coordinator - 15 month contract

Electronic Medical Record (EMR) and Data Systems Coordinator

Gay Men’s Sexual Health Coordinator

Back of House Coordinator

Indigenous Engagement Coordinator

Indigenous Engagement Coordinator

Indigenous Engagement Coordinator

New Truck Sales Coordinator

Logistics Coordinator

Real Estate Coordinator

RAI Coordinator (Deseronto)

RAI Coordinator (Orillia)

Events Coordinator

Patient Care Coordinator

Communications Coordinator (Temporary Full Time- 1 Year)

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