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Experienced Law Firm Administrator
Ackah Business Immigration Law —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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Experienced Law Firm Administrator
Ackah Business Immigration Law —Calgary, AB
Review the cash flow report weekly with the managing lawyer. Ability to collaborate with law firm owners for effective implementation and execution.
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Experienced Law Firm Administrator

Ackah Business Immigration Law
Calgary, AB

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Job details

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Writing skills
Customer relationship management
Human resources
Bookkeeping
Communication skills
Time management

Full job description

Required Experience: 5 to 7 years in Law Firm Administration

Location: Calgary office

Based on experience

Our ideal candidate will have:

Proven 5 to 7 years of Law Firm Administration experience
Ability to collaborate with law firm owners for effective implementation and execution
Proficiency in handling confidential information with professionalism and trustworthiness
Outstanding organizational and calendar management skills
Basic knowledge in Bookkeeping (external bookkeeper and accountant available)
Excellent technology skills with a quick learning ability
Strong communication skills (verbal and written)
Experience in client management and strong writing skills
Record of delivering accurate work with attention to detail
Energetic, enthusiastic, and team-oriented attitude
Ability to multitask, work under pressure, and remain focused
Willingness to learn new skills daily
Human Resources experience
Understanding of Law Firm Requirements and Obligations
Positive and proactive problem-solving approach
Proficiency in Word, Outlook, PowerPoint, and Excel
Sees this role as a profession, not just a job
High integrity and outstanding character

Responsibilities:

Ensure timely handling of billing, accounts, and collections
Manage the processing of firm and client payables and the collection of receivables
Oversee petty cash reconciliations
Review the cash flow report weekly with the managing lawyer
Discuss monthly firm financial reports with the managing lawyer
Run firm payroll and administer benefits
Monitor Key Performance Indicators for all staff to ensure optimal performance
Supervise day-to-day law firm operations and ensure smooth functioning
Establish and uphold office administrative systems and procedures

Qualifications:

Must have at least 5 to 7 years of Law Firm Administration experience, specifically working with law firm owners to implement and execute tasks efficiently
Proficiency in Word, Outlook, PowerPoint, and Excel is required; familiarity with CLIO Manage would be an advantage
Excellent organizational, time management, and problem-solving skills are essential for success in this role
Strong oral and written communication abilities are a must, along with keen attention to detail, to manage constraints effectively
Ability to handle multiple tasks of varying complexities and exhibit a willingness to take on new challenges to develop skills further
Should be able to work independently while supporting the team and reporting directly to the managing lawyer
Demonstrated track record of producing accurate, detailed work and maintaining confidentiality with sensitive information
An optimistic and enthusiastic approach to facing challenges and opportunities is highly valued in this role
Must possess outstanding calendar scheduling skills and be able to work in a high-pressure environment while remaining focused
Should have a cooperative attitude toward teamwork and a proactive mindset toward achieving team success

About Company

Ackah Business Immigration Law is a boutique immigration law firm that values deep expertise, exceptional service, and long-term relationships. While our core practice is immigration, we frequently receive client needs that extend beyond our scope. To better support clients and keep referrals in-house, we are expanding our network of trusted professionals through of counsel relationships.

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