Job Opportunity: Administrative & Operations Coordinator
Location: Dean Cooley GM, Dauphin, MB
Schedule: Monday to Friday, 8:00 AM – 5:00 PM
Employment Type: Full-time, Permanent
About the Role
Dean Cooley GM, a trusted Chevrolet, Buick, and GMC dealership in Dauphin, is seeking an organized and reliable Administrative & Operations Coordinator to join our team. This central role supports the daily heartbeat of our business—managing office administration, processing and stocking inventory, delivering exceptional customer service, and performing essential accounting tasks. If you thrive in a fast-paced, professional environment and take pride in keeping operations seamless and organized, we encourage you to apply.
This position is well-suited for someone who enjoys a varied workload, from hands-on inventory support to detailed clerical work. For the right candidate, it also offers a clear pathway to grow into more advanced accounting and administrative roles within our organization.
Key Responsibilities
Office & Administrative Management
Manage incoming/outgoing mail, couriers, and daily correspondence
Professionally answer, screen, and direct phone calls
Greet visitors and provide welcoming customer service
Order and maintain office and stationery supplies
Perform accurate data entry and maintain organized digital/physical records
Ensure office and common areas remain tidy, professional, and well-organized
Inventory Management & Processing
Execute the timely intake and stocking of all new vehicle inventory, verifying accuracy against shipping documents
Process incoming used vehicles through inspection, documentation, and stocking procedures
Accurately enter all inventory data into the dealership management system to ensure immediate department-wide access
Complete all inventory-related paperwork promptly to support the swift workflow of the Sales and Service departments
Maintain precise inventory records and logs to facilitate efficient internal operations
Basic Accounting & Clerical Support
Process customer payments accurately
Perform accounts receivable tasks, including receipting and reconciling payments
Assist with accounts payable functions such as invoice processing and payment issuance
Support general bookkeeping and financial record entry
Team Collaboration & Operational Support
Provide administrative assistance across departments as needed
Help maintain a clean, safe, and efficient work environment
Support marketing initiatives, spreadsheet development, and system updates
Assist with special projects, reporting, and continuous improvement efforts
Who You Are: Our Ideal Candidate
You demonstrate excellence in:
Technical & Professional Skills
Advanced proficiency with Microsoft Excel, Outlook, and business software
Clear, professional verbal and written communication
Exemplary phone etiquette and customer engagement
Strong data entry and record-keeping abilities with attention to detail
Personal Attributes
Superior organizational abilities and multi-tasking capability
Critical thinking and independent problem-solving skills
Self-motivation with ability to work autonomously under direction
Professional demeanor with exceptional interpersonal skills
Reliability, adaptability, and a strong work ethic
Initiative and commitment to continuous improvement
Strong learning capacity and information retention
Requirements
High School Diploma minimum
Preferred: Business Administration Diploma or equivalent professional training
CAREER GROWTH & ADVANCEMENT
This role provides an excellent foundation for career progression within our organization. We actively invest in our team members and offer clear pathways to advancement into more comprehensive accounting and administrative leadership positions.
WHY JOIN DEAN COOLEY GM?
Supportive Culture: Positive, progressive, and professionally managed workplace
Competitive Compensation: Attractive salary with performance-based advancement opportunities
Comprehensive Benefits: Full health benefits plan, company pension, and Employee & Family Assistance Program
Professional Development: Ongoing training and clear career advancement opportunities
Strong Leadership: Experienced management team committed to your success
Industry Recognition: Part of Murray Auto Group—one of Canada's Top 100 Best Managed Companies
Comprehensive Training: Full on-the-job training provided
Ready to bring your skills to a role where you can make a real impact?
Please submit your resume and a brief cover letter outlining your interest and qualifications.
Dean Cooley GM is an equal opportunity employer. We thank all applicants for their interest—only those selected for an interview will be contacted.
