property management coordinator Jobs

Leasing Coordinator
Vrancor Property Management —Dundas, ON
- $50,000–$55,000 a year
- Full-time
- Sales
- Customer service
- Administrative experience
- Dental care
- Vision care
Quick apply
Administrative Coordinator
DMC Recruitment —Edmonton, AB
- $45,000–$55,000 a year
- Full-time
- Microsoft Office
- Databases
- Administrative experience
Quick apply
Owner Experience Coordinator (Front Desk/Concierge)
FAIRMONT —Whistler, BC
- $26 an hour
- Full-time
- Hospitality
- Windows
- Hotel
Quick apply
Cleaner and Coordinator
Tricycle Lane Ranches Ltd. —Banff, AB
- Full-time
- English
- Hotel
- High school diploma or GED
- COVID-19 protective measures
- Dental care
Quick apply
Maintenance and Administrative Coordinator (Campbell River)
Connective Support Society —Campbell River, BC
- $49,400–$61,800 a year
- Weekends as needed
- Maintenance
- High school diploma or GED
- Communication skills
Quick apply
Bilingual Facilities Services Coordinator (English/French)- Remote
BGIS —Canada
- Overtime
- Remote
- Bilingual
- Spanish
- Customer service

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Leasing Coordinator

Vrancor Property Management
Dundas, ON

Quick apply

Job details

Full-time

Benefits

RRSP match
Dental care
Company events
Vision care
On-site parking

Skills

Sales
Customer service
Filing
CMMS
Administrative experience
Data entry
Organizational skills
Phone etiquette
Communication skills
Property management
Office experience

Full job description

Overview
We are seeking a detail-oriented and customer-focused Leasing Coordinator to join our property management team. This role is vital in ensuring smooth leasing operations, maintaining positive tenant relationships, and supporting the overall property management functions. The ideal candidate will have strong administrative skills, experience with property management software, and excellent communication abilities. This position offers an engaging work environment with opportunities for professional growth and development.

Key Responsibilities:

Application & Documentation Management

Review incoming leasing applications for completeness and eligibility based on established screening criteria.
Prepare and send lease packages and related documentation via DocuSign.
Track document returns and follow up to ensure completion prior to next steps.

Lease Finalization & Deposit Tracking

Verify deposit confirmation with accounting prior to issuing final lease agreements.
Issue final lease documents via DocuSign and ensure all tenant records are updated accordingly.

Sales & Operational Support

Provide general support to the leasing team, including assistance with administrative tasks, client communication, and record keeping.
Reviewing processes and communication templates to support positive tenant relationships

Reporting

Reconciliation review for WYSE utilities
Tacking actual property vacancies
Invoice review and tracking

Miscellaneous Tasks

Building Stack integration
Tasks as required

Core Competencies:

Attention to Detail – Ensures all documentation is complete, accurate, and filed appropriately.
Customer Service – Provides a high level of responsiveness and care in tenant interactions.
Initiative – Proactively follows up on tasks and tenant issues.
Problem Solving – Handles complex tenant issues and complaints with tact and resourcefulness.
Collaboration – Works closely with the Property Management Team for smooth operations

Skills

Proficiency in Building Stack or similar property management software is highly preferred
Strong office experience with excellent organizational skills
Previous administrative experience in a real estate or property management setting is advantageous
Effective sales skills with the ability to negotiate lease terms confidently
Exceptional customer service skills to build positive relationships with tenants and prospects
Knowledge of property management practices, including familiarity with CMMS systems is a plus
Ability to perform accurate data entry and maintain detailed filing systems
Excellent phone etiquette and communication skills for professional interactions
Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail

This role is ideal for motivated individuals seeking a dynamic career in property management. Candidates should demonstrate professionalism, reliability, and a proactive approach to their work.

To apply for this posting please submit a copy of your resume and cover letter.

Vrancor Property Management is an equal opportunity employer and we would like to thank all applicants for their interest. Only those applicants under consideration will be contacted.

For additional information on our organization, please visit us at www.vrancor.com. Vrancor Property Management would like to hear from all interested candidates; accommodations are available throughout the recruitment process and the duration of employment.

Vrancor Property Management is committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and under the Ontario Human Rights Code throughout the selection process. If you require a disability–related accommodation to participate in the recruitment process, please email us or let the Recruiter know during the screening process.

Pay: $50,000.00-$55,000.00 per year

Benefits:

Company events
Dental care
On-site parking
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

Leasing Coordinator

Administrative Coordinator

Owner Experience Coordinator (Front Desk/Concierge)

Cleaner and Coordinator

Maintenance and Administrative Coordinator (Campbell River)

Bilingual Facilities Services Coordinator (English/French)- Remote

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