Montréal, Qc Admin assistant Jobs – 142 Openings This Week

Administrative Assistant
United Nations Development Programme (UNDP) —Montréal, QC
- $186–$248 an hour
- Full-time
- Microsoft Powerpoint
- Spanish
- Data analysis skills
7d
Administrative Support
Schneller Capital Inc. —Montréal, QC
- $20.00–$30.78 an hour
- Part-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
11d
Dental Administrative Assistant / Secretaire Dentaire
Dr. Lauren Spevack, Periodontist —Westmount, QC
- $20–$35 an hour
- Part-time
- Bilingual
- Customer service
- English
- Dental care
- Paid time off
Quick apply
Adjoint(e) administratif(ve) et Réceptionniste | Administrative Assistant and Receptionist
PINESTONE ASSET MANAGEMENT INC. —Montréal, QC
- $50,000–$60,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Life insurance
Quick apply
11d
Office Assistant C
McGill University —Montréal, QC
- $22 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
4d
Administrative Coordinator
McGill University —Montréal, QC
- $29.42–$36.46 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
1d
Administrative Assistant
Le Groupe CSG Inc. —Saint-Laurent, QC
- $20–$28 an hour
- Part-time
- Microsoft Excel
- Administrative experience
- Accounting
Quick apply
12d
Administrative Assistant
Desjardins —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Oracle
Executive administrative assistant
Pomerleau —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Commuter benefits
14d
Administrative Assistant Intern (Co-op/Internship), Fall 2026, Montreal - 4 months
BMO Financial Group —Montréal, QC
- $38,500–$71,000 a year
- Full-time
- Bilingual
- English
- Analysis skills
- Tuition reimbursement
- Life insurance
7d
Administrative Assistant
ProzGlot Solutions Inc —Montréal, QC
- From $16.46 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Bilingual Medical Office Assistant / Assistante Administrative en Clinique
Modern Menopause —Montréal, QC
- $25 an hour
- Part-time
- Remote
- Bilingual
- Customer service
- English
- Paid time off
Quick apply
OFFICE ADMINISTRATOR
Hana Recycling Inc —Lasalle, QC
- $16.70–$29.49 an hour
- 8 hour shift
- Accounting
- Organizational skills
- In-person
- Flexible schedule
Quick apply
AP Admin Assistant
BusPas —Montréal, QC
- Part-time
- Bilingual
- English
- Administrative experience
Quick apply
1d
Administrative Coordinator
DULCEDO —Montréal, QC
- Full-time
- Remote
- Bilingual
- English
- Hotel
- Dental care
- Paid time off
12d
Administrative Assistant
Marché Salaberry —Montréal, QC
- $18–$20 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
3d
Administrative Assistant
Tidan Inc. (Tidan Hospitality & Real Estate Group) —Montréal, QC
- From $50,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- English
Quick apply
2h
Office Assistant C
McGill University —Montréal, QC
- $22 an hour
- Part-time
- English
- High school diploma or GED
- Education
4d
Admin Assistant
Interlake-Eastern Regional Health Authority —Saint-Laurent, QC
- Weekends as needed
- Bilingual
- Microsoft Excel
- Microsoft Office
Office Administrator
Remax Infinite —Montréal, QC
- $20–$30 an hour
- Part-time
- Bilingual
- English
- Administrative experience
- Flexible schedule
Quick apply
STSV-467 Administrative Support Agent, Class I
Dawson College —Montréal, QC
- $25.65–$28.68 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
12d
Showroom Office Administrator
Ultimate Windows, Doors & More —Montréal, QC
- From $58,000 a year
- Overtime
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Designated paid holidays
- Dental care
Quick apply
Adjoint(e) administratif(ve) bilingue – École de conduite Reet- Office Administrator (Bilingual) –
Reet Driving School —L'Île-Perrot, QC
- From $17 an hour
- Temporary
- Bilingual
- Customer service
- English
Quick apply
3d
Administrative Assistant
Alliance Maintenance industrielle —Baie-d'urfe, QC
- $20.00–$28.95 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Executive Assistant
KPMG —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word

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Administrative Assistant

United Nations Development Programme (UNDP)
Montréal, QC

Apply Now

Job details

Full-time
7 days ago

Skills

Microsoft Powerpoint
French
Certified Management Accountant
Spanish
Arabic
Data analysis skills
English
Administrative experience
High school diploma or GED
Project management
Russian
Data management
Chinese
Office experience

Full job description

THE ORGANIZATIONAL SETTING

The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. The Air Navigation Bureau provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the Universal Safety Oversight Audit Programme (USOAP) using a Continuous Monitoring Approach (CMA) that monitors all States on a continuous basis.

The incumbent reports to the supervisor of the Administrative Support Pool (ASP) and will provide efficient administrative support to the bureau Chiefs/Programme Coordinators and technical officers to carry out section/unit’s multidisciplinary work programmes.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. Expected results):

Provides administrative and logistical support for the planning and implementation of the work programme for Sections within ANB, achieving results such as:

Coordinate administrative tasks to support various sections.
Maintain documentation related to the work programme.
Assist in scheduling meetings.
Facilitate communication and collaboration among relevant team members.
Draft letters, memoranda, reports and various correspondence from verbal instructions or electronic drafts in accordance with ICAO practices and procedures.
Assist with the management of websites.
Support Section Chiefs and Technical Officers by monitoring task progress, flagging issues, and following up to ensure deadlines are met.

Function 2 (incl. Expected results):

Assists in the quality management of working documents within ANB, achieving results such as:

Proofread and format documents, such as letters, memoranda, reports, Power Point presentations, for completeness, accuracy and grammar.
Edit materials to enhance readability and coherence.
File and organize documentation.

Function 3 (incl. Expected results):

Provides administrative/logistical support for meetings, events, expert groups (panels and study groups, etc.) under the responsibility of Sections within ANB, achieving results such as:

Coordinate meetings in support of Sections within ANB.
Coordinate the logistics, such as room bookings, badge preparation and registration.
Contribute to the preparation and distribution of documentation and materials.
Proofread and format reports and meeting documentation.
Maintain dedicated communication and documentation sharing platforms.

Function 4 (incl. Expected results):

Provides administrative and logistical support and guidance for travel-related processes, achieving results such as:

Provide support and guidance for travel related processes.
Provide support and guidance regarding travel cost recovery processes.

Function 5 (incl. Expected results):

Performs other related duties as assigned.

QUALIFICATIONS AND EXPERIENCE

Educational background

Essential

High School Diploma or Equivalent is required.

Desirable

Certification in office administration or management.
Completion of courses in project management.
Training in data management or analysis.

Professional experience and Knowledge

Essential

A minimum of four (4) years’ experience working in an office environment applying administrative procedures and practices.

Desirable

Experience in maintaining records and managing documentation.
Experience in project management.
Experience in organizing meetings and events.
Experience in data analysis and reporting.
Experience working in an international or culturally diverse work environment.

Language Skill

Essential

Fluent reading, writing and speaking abilities in English .

Desirable

A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish) .

CONDITIONS OF EMPLOYMENT

Evaluation of consultants will be held to the highest ethical standards and are required to sign a Code of Conduct upon acceptance of the assignment. This Evaluation shall be conducted in accordance with the principles outlined in the UNEG 'Ethical Guidelines for Evaluations'.

It should be noted that this consultancy is to be filled for an initial period of twelve (12) months with a possibility of an extension. This is a full-time position.

Please note that the daily rate for Band A varies from CA$ 186 to $248.

HOW TO APPLY

Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: ICAO Career Website

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Apply Now

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admin assistant jobs in montréal, qc

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