Vancouver Christian School is a diverse K-12 independent school in Vancouver, British Columbia. With a vibrant and close-knit community of 945 students, VCS has been shaping lives through Christ-centred education for over 75 years. We are committed to nurturing students’ academic, social, spiritual, and emotional growth, equipping them to live lives of transformation and service.
We are seeking a highly organized, proactive, relational, and community-minded individual to support the daily operations of our Athletics Department. This role is integral to creating a positive and well-organized experience for student-athletes, coaches, staff, and families. The ideal candidate will thrive in a fast-paced environment, bring flexibility and strong interpersonal skills to their interactions, and contribute to the overall life of the school through a variety of administrative, logistical, communication, and event-support responsibilities. The Athletics Office Assistant reports directly to the High School Vice Principal of Athletics and supports the work of the 8-12 Athletic Director and Elementary Athletic Director, as well as seeking direction from Elementary School Administration on matters related to the Elementary students.
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Strategic Assistance: Perform duties and special projects as assigned by the Vice Principal of Athletics.
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Systems & Data Management: Oversee and maintain critical departmental systems, including student registrations, league submissions, athlete contracts, and athletic fee tracking.
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Logistics & Scheduling: Coordinate facility scheduling, transportation routing, and operational logistics for athletic programs, games, and special events.
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Inventory & Resource Stewardship: Manage the ordering, distribution, collection, and tracking of athletic uniforms and equipment, and the organization of dedicated storage facilities.
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Administrative Operations: Support day-to-day operations of the K–12 Athletics Department, ensuring accurate records and documentation for coaches and parent volunteers.
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Coach & Volunteer Onboarding: Facilitate onboarding processes and ongoing administrative support for the coaching staff and volunteer network.
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Departmental Communications: Draft and distribute engaging athletics content—including announcements, newsletters, promotional materials, and social media updates—to celebrate and inform the VCS community.
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Event Coordination: Support the planning, logistics, and on-site execution of hosted athletic tournaments, coach meetings, and parent information sessions.
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Operational Flexibility: Provide on-site support for occasional evening athletic events and weekend tournaments as required.
The ideal candidate will:
- Understand and support the Mission and Vision of Vancouver Christian School.
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Have an interest in athletics and a desire to support the development of student-athletes and athletic programs.
- Be relational, service-oriented, and enthusiastic about supporting student-athletes and the broader school community.
- Demonstrate strong organizational and administrative skills with exceptional attention to detail.
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Be proactive, adaptable, and able to manage multiple priorities in a dynamic environment.
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Possess excellent written and verbal communication skills.
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Demonstrate creativity in developing engaging content for newsletters, social media, and other athletics communications.
- Work effectively both independently and collaboratively as part of a team.
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Demonstrate confidence using Google Workspace (including Docs, Sheets, Slides, Forms, Drive, and Gmail), spreadsheets, databases, and other digital tools.
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Have experience coordinating projects, events, schedules, or administrative processes.
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Have previous experience in athletics, education, recreation, or administration (preferred).
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Hold a valid driver's license and have access to a vehicle (considered an asset).
To express your interest in joining our team, please provide us with the following documents:
- Cover letter
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Resume
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Statement of Faith
While we appreciate your interest in Vancouver Christian School, only short-listed candidates will be contacted.
